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Council Meeting Minutes (Abridged) – July 7, 2020

09 Thursday Jul 2020

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The minutes are out early this week. No surprises.

Once again Council has decided to play public health expert and disagree with the district public health experts. The last time was when they rejected the recommendation to keep fluoridating the water. Council’s medical related decisions decisions it seems are largely based on political considerations. They respond to folks who complain and who might hold a grudge come next election.

1.1 Additions to Agenda/Notice of Motion
1.1.1 – Councillor McCann provided notice that he would be making a motion to postpone the resolution under item 9.5.2 and would be offering his reasons when the item comes up on the agenda.

Disclosure of Pecuniary Interest and the General Nature Thereof
1.4.1 – Councillor Backman Declared Pecuniary Interest on item 9.5.1 regarding oversight of Northern OPP detachments. Councillor Backman left the meeting for the item, did not participate in discussion, nor vote on the item.

Questions of Staff
3.2.1 – In response to Councillor McCann’s inquiry regarding money made available by the province for municipalities to apply to additional disinfecting costs related to public transit; Director of Finance Stephanie Phillips reported that $2,855 was being allocated for the Town and she would contact Community Support Services (CSS) as Councillor McCann suggested to determine if they met the criteria for receipt of the money and would thenceforth bring this information back to Council under a resolution to allocate the money for CSS.

3.2.2 – In response to Councillor McCann’s inquiry regarding parking to the left of Salt Dock boat launch, Director of Development & Protective Services Dave Thompson reported that there is indeed illegal parking occurring on this old road-bed, and by-law enforcement staff are working on strategies to deter parking in this area and redirect it to other parking areas either above the Fitness Trail entrance or on the Salt Dock,

3.2.3 – In response to Councillor Keith’s inquiry regarding the appropriate time to put out garbage for pick-up, Director of Public Works Mike Kearns reported that garbage should be put out between 6:00 and 7:00 A.M. (later then 7:00 A.M. permitted in the downtown area) on the day of collection, and no earlier. If garbage is put out earlier than that, it must be in a secure container to prevent animals from getting into it. Staff have recently completed a new infographic to explain curbside pick-up.
With respect to recycling, Mr. Kearns reported that there are two recycling streams: fiber and containers (glass, cans, plastic), and that although not preferred, recycling can be put in clear plastic or coloured translucent bags; the most important issue being that it is readily observable to the collection staff that the items are recyclable and not garbage to avoid cross contamination of recyclables.

3.2.4 – In response to Councillor Backman’s inquiry regarding railway company funding available for rail safety, Mr. Kearns reported that the funding available is for grade crossing safety improvements typically viewed by rail companies as increasing rail safety, not road safety at the crossings. This has resulted in companies looking at actually removing road crossings. Mr. Kearns concluded by noting that the Town continues to work with the rail companies on rail safety.

Correspondence
4.1 – Diane Gould-Brown, City Clerk, City of Sarnia.
Resolution of recommended improvements to Long Term Care Homes.
See item 9.5.2 on the agenda.

4.2 – Maryann Weaver, Clerk, Township of the Archipelago.
Resolution of recommended actions to improve rural internet connectivity.
Filed

4.3 – Lori West, Municipality of McDougall
DSSABs not the best solution for oversight of Northern OPP Detachments.
See item 9.5.1 on the agenda
4.4. Maryann Weaver, Clerk, Township of the Archipelago.
DSSABs not the best solution for oversight of Northern OPP Detachments.
See item 9.5.1 on the agenda.

4.5 – Dr. Wil Smith, President of Medical Staff, WPSHC.
Support for making mandatory the wearing of masks.

4.6 – Donald Sanderson, Chief Executive Officer.
Support for making mandatory the wearing of masks.

4.7 – Ken & Gail McEwen.
Support for making mandatory the wearing of masks

4.8 – Joanne Demick, Executive Director, Parry Sound Community Living.
Copy of letter to MPP Norm Miller re: Support for making mandatory the wearing of masks.

Correspondence 4.5 to 4.8 – see item 9.2.1 on the agenda.

4.9 – John Jackson, Planner.
Comments regarding proposed Best Western hotel site plan approval and related development charges per item 10.1.2 and 10.1.3 on agenda.

Deputations
5.1 – John Jackson addressed Council in addition to the e-mail correspondence he sent (Item 4.9) with respect to the proposed Best Western hotel site plan and related development charges. Mr. Jackson expressed support for the Town’s planning staff report recommending site plan approval. Regarding a cost issue that has emerged with respect to sanitary collection and the Town’s request for $75,000, Mr. Jackson responded that the project proponents are countering with $50,000. Mr. Jackson suggested that the problem is a matter of peak flows mostly in the spring because of older infrastructure, and that the proposed development increases the flow by an equivalent of 15 homes, which Mr. Jackson suggested was not significant.

Resolutions and Direction to Staff

9.2.1 – Request NBPSDHU Issue Recommendation vis-à-vis Wearing Masks.
Resolution
WHEREAS COVID-19 and the risk of spreading the virus is still present in our community;
WHEREAS we rely on public health professionals for recommendations on ways to prevent the spread of the virus;
WHEREAS Public Health Units have the authority to impose restrictions;
WHEREAS some Public Health Units in Ontario such as Wellington-Dufferin-Guelph have issued an Order requiring individuals entering commercial establishments and public spaces, noting appropriate exceptions, to wear a mask or face covering.
NOW THEREFORE BE IT RESOLVED THAT the North Bay/Parry Sound District Health Unit be requested to provide their recommendation with respect to issuing an Order to require individuals entering commercial establishments to wear a mask or face covering, noting appropriate exceptions within the area served by the Health Unit;
AND THAT this Resolution be forwarded to all municipalities in West Parry Sound and MPP Norm Miller.
(The following motion to amend the resolution was made)
That the phrase: “That the Town of Parry Sound recommends that the North Bay/Parry Sound District Health Unit issue an Order requiring” replace the phrase: “That the North Bay/Parry Sound District Health Unit be requested to provide their recommendation with respect to issuing an Order to require”
Amendment carried
Carried as amended
A friendly amendment to the amended resolution was made to include circulation of the resolution to the Premier of Ontario and the Minister of Health.
(The following Direction was proposed)
Direction for staff follow-up
That the Town requests a positive response to this resolution by July 10th, or that by July 13th a by-law will be drafted to make the wearing of mask mandatory in the Town of Parry Sound.
Carried

9.2.2 – 2019 Integrity Commissioner Report.
Resolution
That Council receive the 2019 Integrity Commissioner Report as attached.
Carried

9.2.3 – West Parry Sound Area Recreation and Culture Centre Update (formerly Wellness Centre & Pool).
Resolution
That the report attached as Schedule A and confidential attachment regarding an update on the West Parry Sound Area Recreation and Culture Centre and the ICIP grant application be received for information purposes.
Carried

9.3.1 – Reserve and Reserve Fund Annual Report; 2019 Surplus allocation.
Resolution
That Council receives the 2019 Reserve and Reserve Fund Annual Report attached as Schedule A, in compliance with the Town’s Reserve and Reserve Fund Policy; and
Further that Council hereby approves the allocation of the surplus in Schedule B.
Carried

9.5.1 – OPP Detachment Boards.
Resolution
WHEREAS Council for the Corporation of the Town of Parry Sound received resolutions from the Municipality of McDougall and the Township of the Archipelago regarding oversight boards for OPP Detachments, and
WHEREAS correspondence dated May 14, 2020 from The Federation of Northern Ontario Municipalities (FONOM) regarding issues discussed at their May 13th, 2020 virtual meeting brought attention to the Association of Municipalities of Ontario’s (AMO’s) Discussion Paper “New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance”;
AND WHEREAS AMO’s discussion paper proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards;
AND WHEREAS the FONOM Board has identified several issues with DSSAB Boards replacing the current Detachment Boards, and recognizes that Community Policing is distinctive to each Municipality;
THEREFORE BE IT RESOLVED THAT the Council for the Corporation of the Town of Parry Sound is in agreement with the opinion of FONOM, and supports the resolutions of the Municipality of McDougall and the Township of the Archipelago, that the current DSSABs would not be the best solution for overseeing the Northern OPP Detachments;
BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to FONOM and its member municipalities, AMO, the Honourable Sylvia Jones, Solicitor General, and Norm Miller, MPP for Parry Sound-Muskoka.
Carried

9.5.2 – Increased Funding Request to support more Full-time Staff for Long Term Care.
Resolution
WHEREAS the Corporation of the City of Sarnia has requested support from all Ontario municipalities for a resolution adopted by its Council on June 22, 2020 that urges Premier Ford to increase hours for all part-time and casual labour in Long-Term Care facilities and to increase inspections of private Long-Term Care facilities in order to end the neglect and unacceptable conditions being experienced in Long-Term Care facilities by vulnerable seniors;
AND Whereas the Town of Parry Sound Council deems it appropriate to support the spirit of the resolution while redirecting the motion due to the following issues:
– the precarious employment often experienced by part-time and casual workers resulting in diminished availability of such workers when better employment opportunities open up, in turn resulting in diminished continuity of care to individual residents;
– neglect and unacceptable conditions in Long-Term Care facilities are deemed to be the result of lack of labour;
– the existing strong regulations in Long-Term Care service should be sufficient for proper enforcement of the Long-Term Care Act;
Now Therefore be it resolved that the Corporation of the Town of Parry Sound Council requests that the Province increase funding to Long-Term Care facilities specifically to hire sufficient full-time, skilled labour to meet and exceed the provincial standards of care, as dictated by the Ministry of Long Term Care;
AND FURTHER that this resolution be sent to the Honourable Merrilee Fullerton, Minister of Long-Term Care, The Honourable Doug Ford, Premier of Ontario, Mr. Norm Miller, MPP, Parry Sound – Muskoka, the Association of Municipalities of Ontario (AMO) and the City of Sarnia City Clerk’s Office.
The following motion to postpone was made.
Moved
That the motion be postponed until the September 1st Council meeting for more formal support from Belvedere Board, and perhaps other municipalities.
Carried to Postpone

By-laws
10.1.1 – Fleck Street Service Manager Housing Facility Agreement – Amendment.
By-law 2020 – 7052
Being a By-law to Amend a Service Manager Housing Facility Agreement with the District of Parry Sound Social Services Administration Board, and Karasmanis (2757896 Ontario Ltd.).
Passed, Signed & Sealed

10.1.2 – Development Charges Deferral Agreement – Maruti Parry Sound lnc.
By-Law 2020 – 7055
Being a By-law to authorize a Development Charges Deferral Agreement with Maruti Parry Sound lnc. (Best Western).
Read a First, Second & Third Time
(The following amendments were proposed)
That the Development Charges be reduced to $50,000 from $75,000
Amendment Carried
That the pay back period of the $50,000 Development Charges be 2 years from date of occupancy.
Amendment Carried
The by-law as amended was Passed, Signed and Sealed
Mayor McGarvey reported that legislation regarding development charges (DCs) and community benefit charges would likely be finalized soon, and that the Town should then proceed with its budgeted DC study that had been postponed until the legislation was finalized. Council members expressed agreement to this.

10.1.3 – Site Plan Application S19/08 – Pine Drive (Maruti Parry Sound lnc.).
By-Law 2020 – 7053
Being a By-law to authorize a Site Plan Agreement S19/08 with Maruti Parry Sound lnc./Best Western (Pine Drive).
Passed, Signed & Sealed

10.1.4 – Rezoning Application – Z/20/03 – Best Western Plus (Pine Drive) – Lifting of “h” Symbol.
By-Law 2020 – 7054
Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law) as amended to remove a holding provision (Maruti Parry Sound Inc./Best Western Plus, Pine Drive).
Passed, Signed & Sealed

Council Agenda Preview – July 7, 2020

04 Saturday Jul 2020

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After a bit of a lull it seems that things are starting to heat up again. Understanding the more important issues requires reviewing the agenda package and the attachments. These are the items that I will be looking at a little bit closer:

9.2.3 – West Parry Sound Area Recreation and Culture Centre Update (formerly Wellness Centre & Pool). The pool project seems to be active and dependent on the support of the Province. The total project is budgeted at about $32 million.
9.3.1 – Reserve and Reserve Fund Annual Report; 2019 Surplus allocation.
Resolution. I am having some trouble understanding the net/net of the report and will contact Town Staff for help.
10.1.2 – Development Charges Deferral Agreement – Maruti Parry Sound lnc. The Town seems to be willing to take on infrastructure costs to support the development of the proposed Best Western hotel on Pine Drive across from the Pet Smart and The Source. Some of you may remember the way that the Town was ‘surprised’ by the infrastructure costs they assumed with the original Walmart development on Pine Drive.

NOTABLE AGENDA ITEMS
As always review the issued agenda hosted at the Town’s website for the full agenda and the associated documentation.

Closed Session
No agenda items listed.

Correspondence
4.1 – Diane Gould-Brown, City Clerk, City of Sarnia. Resolution of recommended improvements to Long Term Care Homes

4.2 – Maryann Weaver, Clerk, Township of the Archipelago. Resolution of recommended actions to improve rural internet connectivity

4.3 – Lori West, Municipality of McDougall. DSSABs not the best solution for oversight of Northern OPP Detachments

4.4. – Maryann Weaver, Clerk, Township of the Archipelago. DSSABs not the best solution for oversight of Northern OPP Detachments

Deputations
None

Resolutions and Direction to Staff
9.2.1 – Request NBPSDHU Issue Recommendation vis-à-vis Wearing Masks.
Resolution
WHEREAS COVID-19 and the risk of spreading the virus is still present in our community;
WHEREAS we rely on public health professionals for recommendations on ways to prevent the spread of the virus;
WHEREAS Public Health Units have the authority to impose restrictions;
WHEREAS some Public Health Units in Ontario such as Wellington-Dufferin-Guelph have issued an Order requiring individuals entering commercial establishments and public spaces, noting appropriate exceptions, to wear a mask or face covering.
NOW THEREFORE BE IT RESOLVED THAT the North Bay/Parry Sound District Health Unit be requested to provide their recommendation with respect to issuing an Order to require individuals entering commercial establishments to wear a mask or face covering, noting appropriate exceptions within the area served by the Health Unit;
AND THAT this Resolution be forwarded to all municipalities in West Parry Sound and MPP Norm Miller.

9.2.2 – 2019 Integrity Commissioner Report.
Resolution
That Council receive the 2019 Integrity Commissioner Report as attached.

9.2.3 – West Parry Sound Area Recreation and Culture Centre Update (formerly Wellness Centre & Pool).
Resolution
That the report Attached as Schedule A and confidential attachment regarding an update on the West Parry Sound Area Recreation and Culture Centre and the ICIP grant application be received for information purposes.

9.3.1 – Reserve and Reserve Fund Annual Report; 2019 Surplus allocation.
Resolution.
That Council receives the 2019 Reserve and Reserve Fund Annual Report attached as Schedule A, in compliance with the Town’s Reserve and Reserve Fund Policy; and
Further that Council hereby approves the allocation of the surplus in Schedule B.

9.5.1 – OPP Detachment Boards.
Resolution
WHEREAS Council for the Corporation of the Town of Parry Sound received resolutions from the Municipality of McDougall and the Township of the Archipelago regarding oversight boards for OPP Detachments, and
WHEREAS correspondence dated May 14, 2020 from The Federation of Northern Ontario Municipalities (FONOM) regarding issues discussed at their May 13th, 2020 virtual meeting brought attention to the Association of Municipalities of Ontario’s (AMO’s) Discussion Paper “New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance”;
AND WHEREAS AMO’s discussion paper proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards;
AND WHEREAS the FONOM Board has identified several issues with DSSAB Boards replacing the current Detachment Boards, and recognizes that Community Policing is distinctive to each Municipality;
THEREFORE BE IT RESOLVED THAT the Council for the Corporation of the Town of Parry Sound is in agreement with the opinion of FONOM, and supports the resolutions of the Municipality of McDougall and the Township of the Archipelago, that the current DSSABs would not be the best solution for overseeing the Northern OPP Detachments;
BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to FONOM and its member municipalities, AMO, the Honourable Sylvia Jones, Solicitor General, and Norm Miller, MPP for Parry Sound-Muskoka.

9.5.2 – Increased Funding Request to support more Full-time Staff for Long Term Care.
Resolution 2020
WHEREAS the Corporation of the City of Sarnia has requested support from all Ontario municipalities for a resolution adopted by its Council on June 22, 2020 that urges Premier Ford to increase hours for all part-time and casual labour in Long-Term Care facilities and to increase inspections of private Long-Term Care facilities in order to end the neglect and unacceptable conditions being experienced in Long-Term Care facilities by vulnerable seniors;
AND Whereas the Town of Parry Sound Council deems it appropriate to support the spirit of the resolution while redirecting the motion due to the following issues:
– the precarious employment often experienced by part-time and casual workers resulting in diminished availability of such workers when better employment opportunities open up, in turn resulting in diminished continuity of care to individual residents;
– neglect and unacceptable conditions in Long-Term Care facilities are deemed to be the result of lack of labour;
– the existing strong regulations in Long-Term Care service should be sufficient for proper enforcement of the Long-Term Care Act;
Now Therefore be it resolved that the Corporation of the Town of Parry Sound Council requests that the Province increase funding to Long-Term Care facilities specifically to hire sufficient full-time, skilled labour to meet and exceed the provincial standards of care, as dictated by the Ministry of Long Term Care;
AND FURTHER that this resolution be sent to the Honourable Merrilee Fullerton, Minister of Long-Term Care, The Honourable Doug Ford, Premier of Ontario, Mr. Norm Miller, MPP, Parry Sound – Muskoka, the Association of Municipalities of Ontario (AMO) and the City of Sarnia City Clerk’s Office.

By-laws
10.1.1 – Fleck Street Service Manager Housing Facility Agreement – Amendment.
By-law 2020 – 7052
Being a By-law to Amend a Service Manager Housing Facility Agreement with the District of Parry Sound Social Services Administration Board, and Karasmanis (2757896 Ontario Ltd.).

10.1.2 – Development Charges Deferral Agreement – Maruti Parry Sound lnc.
By-Law 2020 – 7055
Being a By-law to authorize a Development Charges Deferral Agreement with Maruti Parry Sound lnc. (Best Western).

10.1.3 – Site Plan Application S19/08 – Pine Drive (Maruti Parry Sound lnc.).
By-Law 2020 – 7053
Being a By-law to authorize a Site Plan Agreement S19/08 with Maruti Parry Sound lnc./Best Western (Pine Drive).

10.1.4 – Rezoning Application – Z/20/03 – Best Western Plus (Pine Drive) – Lifting of “h” symbol.
By-Law 2020 – 7054
Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law) as amended to remove a holding provision (Maruti Parry Sound Inc./Best Western Plus, Pine Drive).

Council Meeting Minutes (Abridged) – June 16, 2020

21 Sunday Jun 2020

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Here are no surprise decisions reported in the minutes of last week’s council meeting. A few notes on the minutes:

2.1 – Proposed Zoning By-law Amendment Z/20/03 – 9 Church Street.
This item received a little more attention than I thought it would. I expect that it will be approved.
7.2. – Minutes of Settlement – School Board.
This relates to the Town’s opposition of the French School’s temporary location at Canadore. I have no idea what was settled but the Town was arguably out of line in their opposition to the School’s original request. I think the Town should release the settlement agreement for public review. Town of Parry Sound Staff and Council work for us, they should not be permitted to ‘bury’ their mistakes. We all need to learn from them. There is no obvious issue of confidentiality for individuals. If Council screwed up and a settlement was required we need to know about it. Council, for all of the civility and openness they project have a habit of hiding things. There have been other settlements in the past that would reflect poorly on them. They need to ‘own’ their decisions, good and bad. That this is a pervasive issue is reflected in the Closed Meeting Report (9.1.1).
9.1.3 – Delegation to AMO.
This is strange. It seems that the Town wants to be removed from the area Planning Board (9.1.3 – by removing the Town of Parry Sound from the Parry Sound and Area Planning Board) for reasons that are not clarified in the agenda report or minutes of the meeting. This is another one of those ‘hide and seek’ approaches used by Staff and Council where the reports, if included, do not outline the reasoning and need for the recommended action.

Closed Session
b) personal matters about an identifiable individual, including municipal or local board employees, (applications for Fence Viewers);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Minutes of Settlement – Conseil scolaire public du Nord-Est de l’Ontario);
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (Minutes of Settlement – Conseil scolaire public du Nord-Est de l’Ontario).

Disclosure of Pecuniary Interest and the General Nature Thereof
1.4.1 – Councillor Keith Declared Pecuniary Interest on item 9.1.3, as she is Chair of the Parry Sound Area Planning Board, receives remuneration, and is therefore not able to vote on a resolution which calls for delegating at the AMO Conference to remove Parry Sound from the Planning Board.
1.4.1 – Councillor Horne Declared Pecuniary Interest on item 9.1.3, as he is a member of the Planning Board, receives remuneration, and is therefore not able to vote on a resolution which calls for delegating at the AMO Conference to remove Parry Sound from the Planning Board.
Neither member participated in discussion nor voted on the matter.

Public Meeting
2.1 – Proposed Zoning By-law Amendment Z/20/03 – 9 Church Street ((Matt Ryan on behalf of Oleg Gromov) to amend C1 zone to permit a mixed use commercial and residential building.
Council held a public meeting to consider a proposed Zoning By-law amendment under Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open, the Clerk advised that notice had been given by prepaid first-class mail to the required prescribed agencies and property owners within 120 metres, posted on the property and placed on the Town’s website.

Manager of Planning & Building Services Taylor Elgie advised that the proposed Zoning By-Law amendment would amend the C1 zone to permit a mixed use commercial and residential building. Ten residential units are proposed above the main floor commercial space with the following specific exemptions included: increasing the maximum height from 10.5 metres to 18 metres; reducing the rear yard setback from 6 metres to 3 metres; providing an exemption to the cumulative residential floor area cap; requiring a minimum of ten underground parking spaces; and reducing the minimum parking space size from 3 metres by 6 metres to 2.79 metres by 6 metres.
Matt Ryan, on behalf of the owner and architect located in Italy, responded to the Mayor’s invitation to speak in favour of the proposed Zoning By-law amendment. Mr. Ryan noted that this innovative building will be built of cross laminated timber construction which is meant to be a showcase for Mr. Gromov ‘s manufacturing facility of cross laminated timber north of Parry Sound. Mr. Ryan said that he believed the development fits the Town’s Official Plan, as it focuses development within the central business district and strengthens the central business district as a prime location to live and work where services are readily available. Mr. Ryan noted that this is not new development on a green field site, but rather is re-development on a brown field site. Mr. Ryan expressed the opinion that there is a need to build higher density housing to help address effects of climate change and reduce dependence on the automobile. Projects like this are an important step in building and creating liveable, walkable communities.
Brenda Tabobondung responded to the Mayor’s invitation to speak in opposition to the proposed Zoning By-law amendment. Ms. Tabobondung said that the proposed multi- level structure will be out of character with the rest of the single-family residences in the neighbourhood. It will increase the need for parking; with more on street parking in summer and winter, it will be dangerous for sight lines if backing out of the driveway in addition to the problem of snow-banks. The size of the building will block light on the south side of her building. It will be a big building like the one on River Street, which looks out of place in relation to adjacent structures in the area.

Mr. Elgie advised that he had received the following three letters with regards to this matter.
From Al Downing, a letter of opposition citing that the proposed development would be almost doubling the height and rear yard set-backs, and he noted concerns with the location of commercial parking. Mr. Downing purchased 7 Church Street and made it into a parking lot to accommodate parking required for his apartment buildings. Mr. Downing reported that neither he nor his tenants wanted a 60′ high apartment building looking down into his apartments.
From Nikeeta Tabobondung, a letter of opposition and concerns
From Michael Reeves owner of 43 and 45 Seguin St, a letter of support

The Mayor advised that Council, at its discretion may approve the proposed Zoning By- law amendment and if so, must either circulate notice of passing of the by-law or give notice in the local press. Objections to the passing of the by-law will be received by the Clerk within 20 days from the date such notice is given, which objections will be forwarded to the Local Planning Appeal Tribunal. If an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, the Local Planning Appeal Tribunal may choose to dismiss the appeal.

Questions of Staff
3.2.1 – In response to a question from Mayor McGarvey regarding the reporting of COVID-19 stats, Director of Development & Protective Services Dave Thompson reported that COVID-19 cases are reported within the District Health Unit of the patient’s permanent residence, therefore the number of reported cases in the North Bay Parry Sound District Health Unit may be lower than the actual number of cases that are currently being tended to in the area. This is standard across the province, and may be of concern, because it doesn’t give the public accurate information on what is going on in the area. If a case is in the area that is being reported through another health unit, that health unit does contact other health units to follow up with contact tracing as necessary.
Direction(?) – That staff be directed to draft for the Mayor’s signature a letter to the Premier and Deputy Premier, (who is also the Minister of Health) to express the Town’s concerns regarding the system of publishing statistics for communicable diseases including COVID-19 cases between District Health Units, and inquire as to what can be done to correct the situation.
Carried

3.2 – In response to Councillor Backman’s inquiry regarding potential grant application for Transport Canada’s Rail Safety Improvement Program for the Isabella Street crossing previously identified as unsafe in a delegation to Council, Director of Finance Stephanie Phillips noted that more research may be required as an initial look at the application criteria indicates that funding does not seem to deal with road conditions at the rail line.
Director of Public Works Mike Kearns responded with a commitment on behalf of himself and Ms. Phillips to take a closer look at the grant program to determine whether the rail crossing at Isabella Street could fit into the eligibility criteria.

3.3 – In response to Councillor Keith’s inquiry regarding pavement line painting, Mr. Kearns reported that Town staff looks after turn lanes, while the majority of pavement lines are completed by a third party contractor, and it is not unreasonable to expect that the job could be completed by the end of the month.

Correspondence
4.1 – Lori McDonald, Director of Corporate Services/Clerk, Town of Bracebridge. Resolution of support to lobby provincial government for financial assistance to support municipalities in offsetting the financial impact of the COVID-10 pandemic.
Resolution for consideration under item 9.5.1 on the agenda.

Deputations
None

Ratification of Matters from Closed Agenda
7.1. – Appointment of Fence Viewers.
Resolution 2020 – 059
That the following be appointed as Fence Viewers to the end of Council’s term November 30, 2022: staff members Taylor Elgie, Allison Kreuger, Forrest Pengra; and members of the public Wyatt Gray, Ray Hachigian and Lee-Ann Turner.
Carried

7.2. – Minutes of Settlement – School Board.
By-law 2020 -7051
Being a By-law to authorize the execution of Minutes of Settlement with Natalie Davis, Denis Labelle et Conseil scolaire public du nord-est de l’Ontario regarding the École élémentaire publique de Parry Sound.
Passed, Signed & Sealed.

Resolutions and Direction to Staff
9.1.1 – Closed Meeting Investigation Report 8.
That Council receives the Closed Meeting Investigation Report attached as Schedule A.
Carried

9.1.2 – Appointment of Mayor & Council Member as Shareholder Representatives to Lakeland Shareholders.
Resolution 2020 – 061
That pursuant to Section 3.7 of the Lakeland Shareholders Agreement, Council of the Town of Parry Sound appoints Mayor Jamie McGarvey, and as alternate, Councillor _____________________________ as Shareholder Representative for purposes of providing any consent or approval required by the Lakeland Shareholders Agreement or by the Business Corporations Act, for the term of Council ending November 30, 2022, or until such time as new members are appointed.
The following amendment was proposed.
That Councillor Borneman be appointed as the alternate Shareholder Representative in Mayor McGarvey’s absence.
Amendment Carried
Carried as amended

9.1.3 – Delegation to AMO.
Resolution 2020 – 062
That Council endorse the list of delegation topics at the AMO 2020 Virtual Conference per the attached report.
Carried

9.1.4 – Employee Food Drive.
Resolution 2020 – 063
That Council receive the report on the Employee Food Drive for information purposes.
Carried

9.2.1 – 2019 Annual Investment Report.
Resolution 2020 – 064
That Council accepts the 2019 Annual Investment Report attached as Schedule A, in accordance with Town’s Investment Policy.
Carried

9.2.2 – Municipal Modernization Program Project Deliverable Extension.
Resolution 2020 – 065
WHEREAS COVID-19 and Provincial Emergency Orders have impacted resources, the supply of services, and the ordinary course of businesses in general
NOW THEREFORE IT BE RESOLVED THAT the Council of The Town of Parry Sound hereby requests the Ministry of Municipal Affairs & Housing to extend the deadline for the Third-Party Reviewers Report under the Municipal Modernization Program to March 31st, 2021;
THAT Council requests that the other corresponding reporting deadlines for the Interim Progress Report and the Draft of the Independent Third-Party Reviewer’s Report also be extended, and
THAT Council authorize the CAO to retain the appropriate consulting services to expedite the process and report to Council at a future date for ratification.
The following amendment was proposed:
That the words “that the publishing of the final report be on the town’s website, and…” be inserted as new paragraph 4.
Amendment carried
The amended resolution was voted on:
Carried as amended

9.3.1 RFQ – Sewer Flushing and Cleaning.
Resolution 2020 – 066
That Council accept the quotation from Municipal Sewer Services Inc. in the amount of $30,962.00, HST included, for sewer flushing and cleaning of approximately 7,700 metres of sanitary sewer and camera inspection and georeferencing of approximately 5,800 metres of sanitary sewer, this quotation being the lowest of three (3) quotations received.
Carried

9.4.1 – Temporary Patio Permissions for Restaurants During COVID-19.
Resolution 2020 – 067
Whereas in response to COVID-19, the Province of Ontario had limited the food and drink industry;
Whereas on June 8, 2020 the Province has reduced these restrictions and is permitting new patios or temporary additions to patios to provide more opportunities to local businesses while protecting health and safety, subject to municipal requirements; and
Whereas the Council for the Town of Parry Sound recognizes the need to support local businesses while protecting human health and safety during COVID-19.
Now Therefore be it Resolved that the Council for the Town of Parry Sound supports the Province’s goal of temporarily permitting new and larger patios to assist local restaurants and other licensed establishments until January 1, 2021; and further
That provided any new or expanded patio is on the Licensee’s property, the Town’s Zoning By-law and Site Plan Agreements will not apply to the temporary patio; and further
That any fees be waived for Sidewalk Patio Program until January 1, 2021.
Carried
The following direction was proposed
Direction for staff follow-up.
That staff be directed to explore with other stakeholders including the DBA, on how the Town can support the sidewalk patio program potentially through programs such as the façade program.
Carried

9.5.1 Establish Municipal Financial Assistance Program per FMC Recommendations.
Resolution 2020 – 068
WHEREAS the Federation of Canadian Municipalities (FCM) issued a report titled “Protecting Vital Municipal Services” on April 23, 2020 which included recommendations to the federal government to provide financial assistance for municipalities across the country;
AND WHEREAS the Association of Municipalities of Ontario (AMO) recognizes that a collaborative federal-provincial effort is required to provide much needed financial assistance to municipalities and their May 14, 2020 letter (attached) to the Prime Minister and the Premier urges Canada and Ontario to extend their successful collaboration through financial support for municipalities;
NOW THEREFORE BE IT RESOLVED THAT the Town of Parry Sound joins the Town of Bracebridge in supporting the FCM recommendation and requests that both the Federal and Provincial Governments establish a municipal financial assistance program to offset the financial impact of the COVID-19 pandemic;
AND FURTHER THAT the Town of Parry Sound supports the Association of Municipalities of Ontario (AMO) in lobbying the Provincial Government for financial assistance to support Municipalities in offsetting the financial impact of the COVID-19 pandemic;
AND FURTHER THAT this resolution be forwarded to the Honorable Steve Clark, Minister, Municipal Affairs and Housing, local Member of Parliament (MP) and local Member of the Ontario Legislature (MPP), FCM, AMO and its member municipalities, and municipalities in the Districts of Parry Sound and Muskoka.
Carried

By-laws
10.2.1 – Claw Back Percentages for 2020 Property Taxes.
By-Law 2020 – 7049
Being a By-law to Specify the “Claw-back Percentages” in Respect of Properties in the Commercial Class for 2020 Taxation Year.
Passed, Signed & Sealed.

 

 

Council Agenda Preview – 2020-06-16

14 Sunday Jun 2020

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Once again a light agenda. The Closed Session does make note of the French School e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Minutes of Settlement – Conseil scolaire public du Nord-Est de l’Ontario). Perhaps there was some sort of settlement (or not). In any event the School will be opening at some point in a dedicated section of the mall based on Council’s approval of the School’s rezoning request.

Item 9.1.1 – Closed Meeting Investigation Report is worth noting. Apparently, there was a complaint filed about the Town’s Closed Session procedure for appointments to Boards & Committees. The complaint suggested that this was an item which should be discussed in Open Session. (My sense is that while there is an issue of confidentiality there is also an issue of transparency. Without an explanation of the Town’s deliberation process individuals are not able to properly understand what requirements are preferred and how they might better present their qualifications. A case could be made that the current process favours ‘insiders’ who might have ‘connections’ or non-public insights. I suggest the Town hold a workshop for all potential candidates for any committee so they might better understand the requirements and expectations of the ‘secret session’ selection committee.) FYI – I did not file the complaint. I would not consider sitting on any committee appointed by Council based on how they treated a former head of the Downtown Business Association. Rock the boat and you don’t just get tossed off, you get keel hauled. Here is a section of the report that indicates the Town is not prepared to revise its procedures. Staff likes it the way it is now. The full report is in the agenda package.

Closed Meeting Investigator Nigel Bellchamber released his report to the Clerk on June 2, 2020, and concluded “that the matter subject to this complaint deliberated at the closed session of Town Council on December 18, 2018 fell within the authority of the Municipal Act as one which could be considered in closed session and was appropriately conducted as such.
Mr. Bellchamber indicated that it has been his consistent advice over many years that it could be to the advantage of Council and open local government if candidates were publicly solicited, applications disclosed, and appointments made all in open session of Council. He offered that same advice to the Town of Parry Sound for consideration of future appointments.
It is not however the recommendation of staff to change the process at this time. Candidate submissions often include significant personal information as defined by the Ontario Information and Privacy Commissioner (e.g. work history and education) which is expected to be kept confidential. We might consider the application to sit on a board or committee more akin to a person applying for a job; discussions and decisions of which are kept confidential through the process until final selection is made. It is worth noting that the Investigator does acknowledge the two different approaches by municipalities of putting the material in open or closed meeting as both valid. A search of other Investigator Reports on the same topic consistently finds no fault with a municipality in going into closed meeting to discuss appointments to boards and committees under the reason “personal information about an identifiable individual”.”

2.1 – Proposed Zoning By-law Amendment Z/20/03 – 9 Church Street. There is no summary in the agenda package regarding this meeting beyond the title. Here is what I have found about the meeting from the Town’s website.
The applicant has requested to amend the C1 zone to permit a mixed use commercial and residential building.  Ten residential units are proposed above the main floor commercial space.  Specific exemptions include:
Increasing the maximum height from 10.5 metres to 18 metres;
Reducing the rear yard setback from 6 metres to 3 metres;
Provide an exemption to the cumulative residential floor area cap;
A minimum requirement of ten underground parking; and
Reduce the minimum parking space size from 3 metres by 6 metres to 2.79 metres by 6 metres.
The property’s address is 9 Church Street and is described as Lot 5 on the east side of Church Street, Plan 2. Please see the complete notice attached for additional information including a location map and appeal rights.

Closed Session
b) personal matters about an identifiable individual, including municipal or local board employees, (applications for Fence Viewers);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Minutes of Settlement – Conseil scolaire public du Nord-Est de l’Ontario);
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (Minutes of Settlement – Conseil scolaire public du Nord-Est de l’Ontario).

Public Meeting
2.1 – Proposed Zoning By-law Amendment Z/20/03 – 9 Church Street.

Correspondence
4.1 – Lori McDonald, Director of Corporate Services/Clerk, Town of Bracebridge. Resolution of support to lobby provincial government for financial assistance to support municipalities in offsetting the financial impact of the COVID-10 pandemic.

Deputations
None

Resolutions and Direction to Staff
9.1.1 – Closed Meeting Investigation Report.
Resolution
That Council receives the Closed Meeting Investigation Report attached as Schedule A.

9.1.2 – Appointment of Mayor & Council Member as Shareholder Representatives to Lakeland Shareholders.
Resolution
That pursuant to Section 3.7 of the Lakeland Shareholders Agreement, Council of the Town of Parry Sound appoints Mayor Jamie McGarvey, and as alternate, Councillor _____________________________ as Shareholder Representative for purposes of providing any consent or approval required by the Lakeland Shareholders Agreement or by the Business Corporations Act, for the term of Council ending November 30, 2022, or until such time as new members are appointed.

9.1.3 – Delegation to AMO.
Resolution
That Council endorse the list of delegation topics at the AMO 2020 Virtual Conference per the attached report.

9.1.4 – Employee Food Drive.
Resolution
That Council receive the report on the Employee Food Drive for information purposes.

9.2.1 – 2019 Annual Investment Report.
Resolution
That Council accepts the 2019 Annual Investment Report attached as Schedule A, in accordance with Town’s Investment Policy.

9.2.2 – Municipal Modernization Program Project Deliverable Extension.
Resolution
WHEREAS COVID-19 and Provincial Emergency Orders have impacted resources, the supply of services, and the ordinary course of businesses in general NOW THEREFORE IT BE RESOLVED THAT the Council of The Town of Parry Sound hereby requests the Ministry of Municipal Affairs & Housing to extend the deadline for the Third-Party Reviewers Report under the Municipal Modernization Program to March 31st, 2021;
THAT Council requests that the other corresponding reporting deadlines for the Interim Progress Report and the Draft of the Independent Third-Party Reviewer’s Report also be extended, and
THAT Council authorize the CAO to retain the appropriate consulting services to expedite the process and report to Council at a future date for ratification.

9.3.1 – RFQ – Sewer Flushing and Cleaning.
Resolution
That Council accept the quotation from Municipal Sewer Services Inc. in the amount of $30,962.00, HST included, for sewer flushing and cleaning of approximately 7,700 metres of sanitary sewer and camera inspection and georeferencing of approximately 5,800 metres of sanitary sewer, this quotation being the lowest of three (3) quotations received.

9.4.1 – Temporary Patio Permissions for Restaurants During COVID-19.
Resolution
Whereas in response to COVID-19, the Province of Ontario had limited the food and drink industry;
Whereas on June 8, 2020 the Province has reduced these restrictions and is permitting new patios or temporary additions to patios to provide more opportunities to local businesses while protecting health and safety, subject to municipal requirements; and
Whereas the Council for the Town of Parry Sound recognizes the need to support local businesses while protecting human health and safety during COVID-19.
Now Therefore be it Resolved that the Council for the Town of Parry Sound supports the Province’s goal of temporarily permitting new and larger patios to assist local restaurants and other licensed establishments until January 1, 2021; and further
that provided any new or expanded patio is on the Licensee’s property, the Town’s Zoning By-law and Site Plan Agreements will not apply to the temporary patio; and further
That any fees be waived for Sidewalk Patio Program until January 1, 2021.

9.5.1 – Establish Municipal Financial Assistance Program per FMC Recommendations.

By-laws
10.2.1 – Claw Back Percentages for 2020 Property Taxes.
By-Law 2020 – 7049
Being a By-law to Specify the “Claw-back Percentages” in Respect of Properties in the Commercial Class for 2020 Taxation Year.

 

Council Meeting Minutes (Abridged) – June 2, 2020

05 Friday Jun 2020

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I have no comments to offer in terms of the items discussed and the decisions taken. I was happy to see that the beaches will be opened this week, albeit unsupervised (3.2.4).

Closed Session
b) personal matter about an identifiable individual, including municipal or local board employees; (annual performance review of Director of Finance; 6-month probationary review of Director of Public Works)
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Contractor work on Town property);
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (Contractor work on Town property).

Disclosure of Pecuniary Interest and the General Nature Thereof
1.4.1 Councillor Backman declared pecuniary interest on item 9.1.1, as she receives remuneration from FONOM. Councillor Backman did not participate in discussion, nor vote on the item.

Questions of Staff
3.2.1 – In response to Councillor McCann’s inquiry regarding the Firefighters’ training as instrumental in saving the Beatty building over the weekend, Fire Chief Dave Thompson reported that the Volunteer Firefighters have been working hard recently on training to fight fires in larger and more complex structures. In the past few weeks, the Firefighters responded to three fires in Parry Sound and one in McDougall which is a high number of call outs. With the COVID-19 pandemic, a lot of the practice has been on-line, which the Firefighters have embraced. With respect to the fire on Sunday morning, Chief Thompson reported on the Firefighters excellent work, noting that the fire posed risk, the firefight was very technical, and the firefighters were able to execute and stay safe, supported by McDougall Firefighters, as well as the OPP who evacuated the area, Public Works staff to manage detours, and Waterworks staff who ensured there was sufficient water available.

3.2.2 – In response to Councillor Keith’s inquiries, Director of Public Works Kearns reported that today staff finished work on the Salt Dock boat launch, installing a ramp and anchor system which will be used going forward with a new dock. In addition. Mr. Kearns reported that Public Works is working at re-integrating Household Hazardous Waste (HHW) into the waste management services starting June 10 and working stage by stage for full integration of all waste management services.

3.2.3 – In response to Councillor Backman’s inquiry regarding provision of waste receptacles in park areas, Mr. Kearns reported that similar to the phased-in staging of full services at the Waste Transfer Station, services at parks are being phased in, with general maintenance such as grass cutting and clean-up done first. Without the same complement of students this year, staff are looking at how to achieve a similar level of service to that usually provided.

3.2.4 In response to Councillor Borneman’s inquiry, Mr. Kearns reported that beaches are anticipated to re-open this week, in an unsupervised capacity and with appropriate signage in place.

3.2.5 – In response to Councillor McCann’s inquiry, Mr. Kearns confirmed that electronic waste is not hazardous waste and can deposited at the Waste Transfer Station’s electronic recycling section.

Correspondence
4.1. Lee-Ann Turner. Request to raise the Pride flag during Pride month of June.
Resolution prepared under Other Business for Council’s consideration.

Consent Agenda
8.1 – Support for Mayor McGarvey to sit as Past President on AMO Board of Directors.
Resolution 2020 – 051
WHEREAS the immediate past president of the Association of Municipalities of Ontario (AMO) is an ex officio member on the AMO Board of Directors and AMO Executive for its next term; and
WHEREAS Mayor Jamie McGarvey is the President of AMO for the current 2018-2020 term,
Now Therefore be it resolved that Council for the Town of Parry Sound endorses and supports Mayor Jamie McGarvey’s position as Past President on the AMO Board and Executive for the 2020-2022 term.
Carried

Resolutions and Direction to Staff
9.1.1 – COVID-19 Post-Pandemic input for growth and prosperity.
In declaring pecuniary interest, Councillor Backman did not participate in discussion nor vote on this item.
Resolution 2020 – 052
That on behalf of the Council of the Town of Parry Sound, Mayor McGarvey includes the four issues identified in this report in a letter to the President of FONOM for presentation to Minister Greg Rickford’s Advisory Council to assist with their mandate of “getting businesses up and running and people back to work after the COVID-19 pandemic is over”.
Carried

9.2.1 – Ontario Regulation 284/09 – Excluded Expenses from the 2020 Budget.
Resolution 2020 – 053
That Council hereby adopts the compliance report for expenses excluded from the 2020 budget outlined in the staff Report and Recommendation “Ontario Regulation 284/09”, attached as Schedule “A”, as a requirement of Ontario Regulation 284/09 passed under the Municipal Act, 2001, S.O. 2001, c.25.
Carried

9.2.2 – Asset Management Plan Progress and Municipal Asset Management Plan Grant Application.
Resolution 2020 – 054
Be it resolved that Council accepts the Asset Management Plan update in accordance with the Town’s Strategic Asset Management Policy and O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015; and
Be it resolved that Council directs staff to begin with the condition assessment protocols with Public Sector Digest at a cost of $16,000 (plus HST) in an effort to expedite the advancement of the asset management plan update to strive for completion by July 1st, 2021; and
Be it resolved that Council directs staff to apply for a grant from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Program Development in Parry Sound; and
Be it therefore resolved that the Town of Parry Sound commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:
Risk and Lifecycle Framework Development Levels of Service Framework Development Asset Management Training; and
Be it further resolved that the Town of Parry Sound commits an additional $29,800.00 (plus HST) from its budget toward the costs of this initiative.
Carried

9.3.1 – Blue Box Transition Process
Resolution 2020 – 055
WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce Greenhouse Gases (GHGs) significantly; and
WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental processes and outcomes; and
WHEREAS the move to a circular economy is a global movement, and that the transition of Blue Box programs to Full Producer Responsibility would help to expedite this process; and
WHEREAS the Town of Parry Sound is supportive of a timely, seamless and successful transition of BlueBox programs to full financial and operational responsibility by producers of packaging, paper and paper products;
AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs provide an indication of the best date to transition our Blue Box program to full producer responsibility.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1. That The Town of Parry Sound confirms its wish to transition its Blue Box program to full producer responsibility effective January 2023.
2. That this decision is based on the following rationale:
a) The current waste collection contract, which includes the collection and processing of blue box material expires December 31, 2020 and has been subject to an annual renewal.
b) The Town of Parry Sound is not currently in a position to execute a long term agreement for Blue Box services in the face of this transition; and
3. That this resolution be forwarded to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks.
Carried

9.5.1 – Support for Mayor McGarvey’s nomination to a seat on OSUM Board of Directors.
Resolution 2020 – 056
That Council for the Town of Parry Sound endorses and supports Mayor Jamie McGarvey’s nomination submission to a seat on the Ontario Small Urban Municipalities (OSUM) Board of Directors for the 2020-2022 term.
Carried

9.6.1 – Request to fly Pride flag for month of June, 2020.
Resolution 2020 – 057
That Council for the Town of Parry Sound approves the flying of the PRIDE flag on the Town Hall municipal flag pole for the month of June, 2020.
Carried

By-laws
10.2.1 – Striking tax rates for fiscal year 2020.
By-law 2020 – 7044
Being a bylaw to Strike the Tax Rates for Municipal Purposes for the Year 2020
Passed, Signed and Sealed.

10.2.2 – Business Improvement Area (BIA) Levy By-law – Downtown Business Area.
By-law 2020 – 7045
Being a By-law to adopt the estimates of the Board of Management of the Downtown Parry Sound Business Improvement Area and to strike the tax rate thereon for the year 2020.
Passed, Signed and Sealed.

10.3.1 – Solar Field Former Landfill – Memorandum of Understanding – 2020.
By-law 2020 – 7047
Being a by-law to authorize the execution of a Memorandum of Understanding with Bracebridge Generation and Lakeland Holdings Ltd. for the construction of a solar field to offset electrical usage of the Wastewater Treatment Plant.
Passed, Signed and Sealed.

10.4.1 – Deeming By-law – Wehling – 70 Great North Road.
By-law 2020 – 7046
Being a By-law to Deem Certain Lots in the Town of Parry Sound not to be Part of a Registered Plan of Subdivision (Wehling – 70 Great North Road).
Passed, Signed and Sealed.

 

Council Agenda Preview – June 2, 2020

31 Sunday May 2020

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There is nothing in the agenda deserving particular comment or analysis. I am a little confused by 9.3.1 Blue Box Transition Process, and don’t understand the eventual outcome that is expected. The solar development at the former landfill site is moving forward – 10.3.1 – Solar Field Former Landfill – Memorandum of Understanding – 2020. There is no listed correspondence or deputations.

Closed Session
That pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address matters pertaining to:
b) personal matter about an identifiable individual, including municipal or local board employees; (annual performance review of Director of Finance; 6-month probationary review of Director of Public Works)
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Contractor work on Town property);
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (Contractor work on Town property).

Consent Agenda
WHEREAS the immediate past president of the Association of Municipalities of Ontario (AMO) is an ex officio member on the AMO Board of Directors and AMO Executive for its next term; and
WHEREAS Mayor Jamie McGarvey is the President of AMO for the current 2018-2020 term,
Now Therefore be it resolved that Council for the Town of Parry Sound endorses and supports Mayor Jamie McGarvey’s position as Past President on the AMO Board and Executive for the 2020-2022 term.

Resolutions and Direction to Staff
9.1.1 – COVID-19 Post-Pandemic input for growth and prosperity.
Resolution
That on behalf of the Council of the Town of Parry Sound, Mayor McGarvey includes the four issues identified in this report in a letter to the President of FONOM for presentation to Minister Greg Rickford’s Advisory Council to assist with their mandate of “getting businesses up and running and people back to work after the COVID-19 pandemic is over”.

9.2.1 – Ontario Regulation 284/09 – Excluded Expenses from the 2020 Budget.
Resolution 2020
That Council hereby adopts the compliance report for expenses excluded from the 2020 budget outlined in the staff Report and Recommendation “Ontario Regulation 284/09”, attached as Schedule “A”, as a requirement of Ontario Regulation 284/09 passed under the Municipal Act, 2001, S.O. 2001, c.25

9.2.2 – Asset Management Plan Progress and Municipal Asset Management Plan Grant Application.
Resolution
Be it resolved that Council accepts the Asset Management Plan update in accordance with the Town’s Strategic Asset Management Policy and O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015; and
Be it resolved that Council directs staff to begin with the condition assessment protocols with Public Sector Digest at a cost of $16,000 (plus HST) in an effort to expedite the advancement of the asset management plan update to strive for completion by July 1st, 2021; and
Be it resolved that Council directs staff to apply for a grant from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Program Development in Parry Sound; and
Be it therefore resolved that the Town of Parry Sound commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:
Risk and Lifecycle Framework Development Levels of Service Framework Development Asset Management Training; and
Be it further resolved that the Town of Parry Sound commits an additional $29,800.00 (plus HST) from its budget toward the costs of this initiative.

9.3.1 Blue Box Transition Process.
Resolution
WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce Greenhouse Gases (GHGs) significantly; and
WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental processes and outcomes; and
WHEREAS the move to a circular economy is a global movement, and that the transition of Blue Box programs to Full Producer Responsibility would help to expedite this process; and
WHEREAS the Town of Parry Sound is supportive of a timely, seamless and successful transition of BlueBox programs to full financial and operational responsibility by producers of packaging, paper and paper products;
AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs provide an indication of the best date to transition our Blue Box program to full producer responsibility.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1. That The Town of Parry Sound confirms its wish to transition its Blue Box program to full producer responsibility effective January 2023.
2. That this decision is based on the following rationale:
a) The current waste collection contract, which includes the collection and processing of blue box material expires December 31, 2020 and has been subject to an annual renewal.
b) The Town of Parry Sound is not currently in a position to execute a long term agreement for Blue Box services in the face of this transition; and
3. That this resolution be forwarded to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks.

9.5.1 – Support for Mayor McGarvey’s nomination to a seat on OSUM Board of Directors.
Resolution
That Council for the Town of Parry Sound endorses and supports Mayor Jamie McGarvey’s nomination submission to a seat on the Ontario Small Urban Municipalities (OSUM) Board of Directors for the 2020-2022 term.

By-laws
10.2.1 – Striking tax rates for fiscal year 2020.
By-law 2020 – 7044
Being a bylaw to Strike the Tax Rates for Municipal Purposes for the Year 2020.

10.2.2 – Business Improvement Area (BIA) Levy By-law – Downtown Business Area.
By-law 2020 – 7045
Being a By-law to adopt the estimates of the Board of Management of the Downtown Parry Sound Business Improvement Area and to strike the tax rate thereon for the year 2020.

10.3.1 – Solar Field Former Landfill – Memorandum of Understanding – 2020.
By-law 2020 – 7047
Being a by-law to authorize the execution of a Memorandum of Understanding with Bracebridge Generation and Lakeland Holdings Ltd. for the construction of a solar field to offset electrical usage of the Wastewater Treatment Plant

10.4.1 – Deeming By-law – Wehling – 70 Great North Road.
By-law 2020 – 7046
Being a By-law to Deem Certain Lots in the Town of Parry Sound not to be Part of a Registered Plan of Subdivision (Wehling – 70 Great North Road)

Council Meeting Minutes (Abridged) – May 19, 2020

22 Friday May 2020

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Most of the important decisions from the meeting have been reported elsewhere. The boat launches and most parks will be opening up. The Stockey Centre and the Bobby Orr Community Centre will not. I will take the time this weekend to read the reports on the Town’s financial position with the impact of COVID-19 (9.2.1) and the economic recovery plan (9.4.1) and report back if there is anything interesting to share. Apparently the Town is taking a ‘hands off’ approach to Big Sound Marina and Town Dock as these are leased to a third party and subject to provincial regulations.

Closed Session
(c) a proposed or pending acquisition or disposition of land by the municipality or local board, (request for rights-of-way over municipal property & potential property sale);
(d) labour relations or employee negotiations, (CUPE labour relations during COVID)

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry the work being done at the north end of Joseph Street, Director of Public Works Mike Kearns reported that the work includes cleaning of culverts and ditching for the purpose of drainage and directing storm water run-off to appropriate areas.
In response to Mayor McGarvey’s follow-up question regarding the potential for including a bike lane on Joseph Street from Isabella to the intersection of Mall Drive and Parry Sound Drive, Mr. Kearns reported that it is not something that had been contemplated. From the standpoint of availability of space, Mr. Kearns acknowledged that it might work, however, is not something that had been budgeted for this year with respect to paving required areas vs. leaving them as gravel surfaced.

3.2.2 – In response to Councillor Horne’s inquiry regarding the Salt Dock boat ramp, Mr. Kearns said that the Town is working on getting the existing dock back into place asap. Storms last year caused movement of the dock particularly at the point where it was anchored at the shore, therefore Mr. Kearns said they are looking at what can be done to provide a safe anchoring point at the shore with the hopes that it can be incorporated into the new dock that is planned for the Salt Docks.

Correspondence
4.1 – Brian Beal, Director of Education, Simcoe Muskoka Catholic District School Bd. Access to OPEN Guest Hot Spot network at school parking lots. Filed

4.2 – Craig Jeffery, Clerk, Seguin Township. Resolution 2020-124 requesting publication of Parry Sound District specific stats on COVID-19. Filed

4.3 – Tammy Wylie, Clerk, McKellar Township. Resolution 20-130 requesting publication of Parry Sound District specific stats on COVID-19. Filed
Resolution 20-125 recommending postponement of public meetings to allow time to consider affordability regarding the WPS Wellness & Aquatic Centre. Referred to Wellness Centre & Pool Committee for discussion with no further action.

4.4 – Maryann Weaver, Clerk, Township of the Archipelago. Resolution 20-049 requesting publication of Parry Sound District specific stats on COVID-19. – Filed
Resolution 20-050 re: provincial funding of NBPSDHU. Filed

4.5 – Judith Meyntz, Deputy Clerk, Municipality of Whitestone. Resolution 2020-106 requesting publication of Parry Sound District specific stats on COVID-19.- Filed
Resolution 2020-107 re: provincial funding of NBPSDHU. Filed

4.6 – Mackenzie Taylor, Deputy Clerk, Township of Carling. Resolution 2020-046 requesting publication of Parry Sound District specific stats on COVID-19. Filed

4.7 – Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs. Amendment to Emergency Management and Civil Protection Act to permit use of allotment and community gardens under certain conditions. Filed

4.8 – Marianne King-Wilson. Request to keep chimney at 88 Church Street (former St. Joseph’s Hospital) intact as chimney swifts bird habitat. Referred to Chief Building Official who has responded that the Town does not have the means to preserve chimneys; but that no application for a demolition permit for the chimney has been made.

4.9 Anne Bossart. Request that Council approve the resolution to align opening dates of parks, events, programs and recreation facilities based on provincial orders and established guidelines. Handled under item 9.3.1 on the agenda.

Resolutions and Direction to Staff
9.1.1 – Municipal Boat Launches and Community Gardens.
Resolution 2020 – 044
That Council of the Corporation Town of Parry Sound ratifies the administrative actions taken to permit the use of community gardens and the reopening of the Town’s boat launches.
Carried

9.1.2 – Charles W. Stockey Centre for the Performing Arts & Bobby Orr Hall of Fame reopening plan.
Resolution 2020 – 045
WHEREAS the Province of Ontario declared an emergency that applies to the whole Province of Ontario pursuant to section 7.0.1 of the Emergency Management and Civil Protection Act (the Act);
AND WHEREAS the Province has issued various Orders under the Act (by Regulation) imposing measures to slow the spread of an infectious disease (COVID-19);
AND WHEREAS the above-mentioned measures include regulations restricting the gatherings of persons, imposing “social or physical distance measures”, affecting the closures of places of businesses, etc.;
AND WHEREAS Council has determined that it is in the interest of public health and safety (the “public interest”) to control and restrict access to places and/or buildings that accommodate large gatherings of persons;
Now therefore Be It Resolved:
That it is in the public interest that the Charles W. Stockey Centre Performance Hall remain closed to rentals until and including September 7, 2020.
Carried

9.1.3 – West Parry Sound Economic Development Collaborative (CIINO Funding Program).
Resolution 2020 – 046
That on behalf of the Council of the Town of Parry Sound, the Mayor submit a letter of support of the West Parry Sound Economic Development Collaborative for the purpose of the FedNor Community Investment Initiative of Northern Ontario (CIINO) funding application.
Carried

9.2.1 – COVID-19 Financial Report
Resolution 2020 – 047
That the information and analysis of the financial impact of COVID-19 on the municipality and actions being taken to mitigate and manage that impact be received for information purposes.
Carried

9.3.1 – Parks & Recreation Facilities, Program & Events: Looking Forward
Resolution 2020 – 048
That Council of the Corporation of the Town of Parry Sound align opening dates of parks, events, programs and recreation facilities based on provincial orders and established guidelines and available resources such as Personal Protective Equipment; and
That in the public interest, the Bobby Orr Community Centre not be available to rent for concerts and performances until and including September 7, 2020.
Carried

9.4.1 – Parry Sound COVID-19 Economic Recovery Plan
Resolution 2020 – 049
That the Parry Sound COVID-19 Economic Recovery Plan attached as Schedule A be approved as presented.
Carried

By-laws
10.4.1 – Subdivision Amending Agreement – W.E.H. Developments Limited
By-Law 2020 – 7042
Being a By-law to authorize a Subdivision Amending Agreement with W.E.H. Developments Limited.
Passed, Signed & Sealed

 

Council Agenda Preview – May 19, 2020

15 Friday May 2020

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This week sees good news and not so good news. On the positive side the gardens, parks and boat launches are proposed for reopening. On the not so good side it seems that the Festival of the Sound will not be having a summer season in Parry Sound with the continued closure of the Stockey Centre and Bobby Orr Community Centre until at least September. (9.1.1, 9.1.2, 9.3.1) I don’t see any mention of Big Sound Marina, explicitly or implicitly.

There are a couple of economic impact and recovery plans that are to be reviewed (9.2.1, 9.4.1).

10.4.1 – Subdivision Amending Agreement – W.E.H. Developments Limited. This concerns extending certain deadlines for three years with respect to the development of the Thunder Creek development.

Closed Session
(c) a proposed or pending acquisition or disposition of land by the municipality or local board, (request for rights-of-way over municipal property & potential property sale);
(d) labour relations or employee negotiations, (CUPE labour relations during COVID)

Correspondence
4.1 – Brian Beal, Director of Education, Simcoe Muskoka Catholic District School Bd. Access to OPEN Guest Hot Spot network at school parking lots.

4.2 – Craig Jeffery, Clerk, Seguin Township. Resolution 2020-124 requesting publication of Parry Sound District specific stats on COVID-19.

4.3 – Tammy Wylie, Clerk, McKellar Township. Resolution 20-130 requesting publication of Parry Sound District specific stats on COVID-19.
Resolution 20-125 recommending postponement of public meetings to allow time to consider affordability regarding the WPS Wellness & Aquatic Centre.

4.4 – Maryann Weaver, Clerk, Township of the Archipelago. Resolution 20-049 requesting publication of Parry Sound District specific stats on COVID-19.
Resolution 20-050 re: provincial funding of NBPSDHU.

4.5 – Judith Meyntz, Deputy Clerk, Municipality of Whitestone. Resolution 2020-106 requesting publication of Parry Sound District specific stats on COVID-19.
Resolution 2020-107 re: provincial funding of NBPSDHU

4.6 – Mackenzie Taylor, Deputy Clerk, Township of Carling. Resolution 2020-046 requesting publication of Parry Sound District specific stats on COVID-19.

4.7 – Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs. Amendment to Emergency Management and Civil Protection Act to permit use of allotment and community gardens under certain conditions.

4.8 – Marianne King-Wilson. Request to keep chimney at 88 Church Street (former St. Joseph’s Hospital) intact as chimney swifts bird habitat.

Resolutions and Direction to Staff
9.1.1 – Municipal Boat Launches and Community Gardens.
Resolution.
That Council of the Corporation Town of Parry Sound ratifies the administrative actions taken to permit the use of community gardens and the reopening of the Town’s boat launches.

9.1.2 – Charles W. Stockey Centre for the Performing Arts & Bobby Orr Hall of Fame reopening plan.
Resolution.
WHEREAS the Province of Ontario declared an emergency that applies to the whole Province of Ontario pursuant to section 7.0.1 of the Emergency Management and Civil Protection Act (the Act);
AND WHEREAS the Province has issued various Orders under the Act (by Regulation) imposing measures to slow the spread of an infectious disease (COVID-19);
AND WHEREAS the above-mentioned measures include regulations restricting the gatherings of persons, imposing “social or physical distance measures”, affecting the closures of places of businesses, etc.;
AND WHEREAS Council has determined that it is in the interest of public health and safety (the “public interest”) to control and restrict access to places and/or buildings that accommodate large gatherings of persons;
Now therefore Be It Resolved:
That it is in the public interest that the Charles W. Stockey Centre Performance Hall remain closed to rentals until and including September 7, 2020.

9.1.3 – West Parry Sound Economic Development Collaborative (CIINO Funding Program)
Resolution
That on behalf of the Council of the Town of Parry Sound, the Mayor submit a letter of support of the West Parry Sound Economic Development Collaborative for the purpose of the FedNor Community Investment Initiative of Northern Ontario (CIINO) funding application.

9.2.1 – COVID-19 Financial Report.

9.3.1 – Parks & Recreation Facilities, Program & Events: Looking Forward.
Resolution.
That Council of the Corporation of the Town of Parry Sound align opening dates of parks, events, programs and recreation facilities based on provincial orders and established guidelines and available resources such as Personal Protective Equipment; and
That in the public interest, the Bobby Orr Community Centre not be available to rent for concerts and performances until and including September 7, 2020.

9.4.1 – Parry Sound COVID-19 Economic Recovery Plan.
Resolution.
That the Parry Sound COVID-19 Economic Recovery Plan attached as Schedule A be approved as presented.

By-laws
10.4.1 – Subdivision Amending Agreement – W.E.H. Developments Limited.
By-Law 2020 – 7042.
Being a By-law to authorize a Subdivision Amending Agreement with W.E.H. Developments Limited.

Council Meeting Minutes (Abridged) – May 5, 2020

08 Friday May 2020

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While the public portion of the Town of Parry Sound’s May 5th council meeting was cancelled there was still a closed session of Council held through videoconferencing. Here are the corresponding minutes from that session.

Closed Session

c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (Consideration of property purchase);

n) educating or training council members and no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council, (Province’s Framework for Re-Opening).