Council Agenda Preview – June 2, 2020

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There is nothing in the agenda deserving particular comment or analysis. I am a little confused by 9.3.1 Blue Box Transition Process, and don’t understand the eventual outcome that is expected. The solar development at the former landfill site is moving forward – 10.3.1 – Solar Field Former Landfill – Memorandum of Understanding – 2020. There is no listed correspondence or deputations.

Closed Session
That pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address matters pertaining to:
b) personal matter about an identifiable individual, including municipal or local board employees; (annual performance review of Director of Finance; 6-month probationary review of Director of Public Works)
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Contractor work on Town property);
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (Contractor work on Town property).

Consent Agenda
WHEREAS the immediate past president of the Association of Municipalities of Ontario (AMO) is an ex officio member on the AMO Board of Directors and AMO Executive for its next term; and
WHEREAS Mayor Jamie McGarvey is the President of AMO for the current 2018-2020 term,
Now Therefore be it resolved that Council for the Town of Parry Sound endorses and supports Mayor Jamie McGarvey’s position as Past President on the AMO Board and Executive for the 2020-2022 term.

Resolutions and Direction to Staff
9.1.1 –
COVID-19 Post-Pandemic input for growth and prosperity.
Resolution
That on behalf of the Council of the Town of Parry Sound, Mayor McGarvey includes the four issues identified in this report in a letter to the President of FONOM for presentation to Minister Greg Rickford’s Advisory Council to assist with their mandate of “getting businesses up and running and people back to work after the COVID-19 pandemic is over”.

9.2.1 – Ontario Regulation 284/09 – Excluded Expenses from the 2020 Budget.
Resolution 2020
That Council hereby adopts the compliance report for expenses excluded from the 2020 budget outlined in the staff Report and Recommendation “Ontario Regulation 284/09”, attached as Schedule “A”, as a requirement of Ontario Regulation 284/09 passed under the Municipal Act, 2001, S.O. 2001, c.25

9.2.2 – Asset Management Plan Progress and Municipal Asset Management Plan Grant Application.
Resolution
Be it resolved that Council accepts the Asset Management Plan update in accordance with the Town’s Strategic Asset Management Policy and O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015; and
Be it resolved that Council directs staff to begin with the condition assessment protocols with Public Sector Digest at a cost of $16,000 (plus HST) in an effort to expedite the advancement of the asset management plan update to strive for completion by July 1st, 2021; and
Be it resolved that Council directs staff to apply for a grant from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Program Development in Parry Sound; and
Be it therefore resolved that the Town of Parry Sound commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:
Risk and Lifecycle Framework Development Levels of Service Framework Development Asset Management Training; and
Be it further resolved that the Town of Parry Sound commits an additional $29,800.00 (plus HST) from its budget toward the costs of this initiative.

9.3.1 Blue Box Transition Process.
Resolution
WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce Greenhouse Gases (GHGs) significantly; and
WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental processes and outcomes; and
WHEREAS the move to a circular economy is a global movement, and that the transition of Blue Box programs to Full Producer Responsibility would help to expedite this process; and
WHEREAS the Town of Parry Sound is supportive of a timely, seamless and successful transition of BlueBox programs to full financial and operational responsibility by producers of packaging, paper and paper products;
AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs provide an indication of the best date to transition our Blue Box program to full producer responsibility.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1. That The Town of Parry Sound confirms its wish to transition its Blue Box program to full producer responsibility effective January 2023.
2. That this decision is based on the following rationale:
a) The current waste collection contract, which includes the collection and processing of blue box material expires December 31, 2020 and has been subject to an annual renewal.
b) The Town of Parry Sound is not currently in a position to execute a long term agreement for Blue Box services in the face of this transition; and
3. That this resolution be forwarded to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks.

9.5.1 – Support for Mayor McGarvey’s nomination to a seat on OSUM Board of Directors.
Resolution
That Council for the Town of Parry Sound endorses and supports Mayor Jamie McGarvey’s nomination submission to a seat on the Ontario Small Urban Municipalities (OSUM) Board of Directors for the 2020-2022 term.

By-laws
10.2.1 –
Striking tax rates for fiscal year 2020.
By-law 2020 – 7044
Being a bylaw to Strike the Tax Rates for Municipal Purposes for the Year 2020.

10.2.2 – Business Improvement Area (BIA) Levy By-law – Downtown Business Area.
By-law 2020 – 7045
Being a By-law to adopt the estimates of the Board of Management of the Downtown Parry Sound Business Improvement Area and to strike the tax rate thereon for the year 2020.

10.3.1 – Solar Field Former Landfill – Memorandum of Understanding – 2020.
By-law 2020 – 7047
Being a by-law to authorize the execution of a Memorandum of Understanding with Bracebridge Generation and Lakeland Holdings Ltd. for the construction of a solar field to offset electrical usage of the Wastewater Treatment Plant

10.4.1 – Deeming By-law – Wehling – 70 Great North Road.
By-law 2020 – 7046
Being a By-law to Deem Certain Lots in the Town of Parry Sound not to be Part of a Registered Plan of Subdivision (Wehling – 70 Great North Road)

Council Meeting Minutes (Abridged) – May 19, 2020

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Most of the important decisions from the meeting have been reported elsewhere. The boat launches and most parks will be opening up. The Stockey Centre and the Bobby Orr Community Centre will not. I will take the time this weekend to read the reports on the Town’s financial position with the impact of COVID-19 (9.2.1) and the economic recovery plan (9.4.1) and report back if there is anything interesting to share. Apparently the Town is taking a ‘hands off’ approach to Big Sound Marina and Town Dock as these are leased to a third party and subject to provincial regulations.

Closed Session
(c) a proposed or pending acquisition or disposition of land by the municipality or local board, (request for rights-of-way over municipal property & potential property sale);
(d) labour relations or employee negotiations, (CUPE labour relations during COVID)

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry the work being done at the north end of Joseph Street, Director of Public Works Mike Kearns reported that the work includes cleaning of culverts and ditching for the purpose of drainage and directing storm water run-off to appropriate areas.
In response to Mayor McGarvey’s follow-up question regarding the potential for including a bike lane on Joseph Street from Isabella to the intersection of Mall Drive and Parry Sound Drive, Mr. Kearns reported that it is not something that had been contemplated. From the standpoint of availability of space, Mr. Kearns acknowledged that it might work, however, is not something that had been budgeted for this year with respect to paving required areas vs. leaving them as gravel surfaced.

3.2.2 – In response to Councillor Horne’s inquiry regarding the Salt Dock boat ramp, Mr. Kearns said that the Town is working on getting the existing dock back into place asap. Storms last year caused movement of the dock particularly at the point where it was anchored at the shore, therefore Mr. Kearns said they are looking at what can be done to provide a safe anchoring point at the shore with the hopes that it can be incorporated into the new dock that is planned for the Salt Docks.

Correspondence
4.1 –
Brian Beal, Director of Education, Simcoe Muskoka Catholic District School Bd. Access to OPEN Guest Hot Spot network at school parking lots. Filed

4.2 – Craig Jeffery, Clerk, Seguin Township. Resolution 2020-124 requesting publication of Parry Sound District specific stats on COVID-19. Filed

4.3 – Tammy Wylie, Clerk, McKellar Township. Resolution 20-130 requesting publication of Parry Sound District specific stats on COVID-19. Filed
Resolution 20-125 recommending postponement of public meetings to allow time to consider affordability regarding the WPS Wellness & Aquatic Centre. Referred to Wellness Centre & Pool Committee for discussion with no further action.

4.4 – Maryann Weaver, Clerk, Township of the Archipelago. Resolution 20-049 requesting publication of Parry Sound District specific stats on COVID-19. – Filed
Resolution 20-050 re: provincial funding of NBPSDHU. Filed

4.5 – Judith Meyntz, Deputy Clerk, Municipality of Whitestone. Resolution 2020-106 requesting publication of Parry Sound District specific stats on COVID-19.- Filed
Resolution 2020-107 re: provincial funding of NBPSDHU. Filed

4.6 – Mackenzie Taylor, Deputy Clerk, Township of Carling. Resolution 2020-046 requesting publication of Parry Sound District specific stats on COVID-19. Filed

4.7 – Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs. Amendment to Emergency Management and Civil Protection Act to permit use of allotment and community gardens under certain conditions. Filed

4.8 – Marianne King-Wilson. Request to keep chimney at 88 Church Street (former St. Joseph’s Hospital) intact as chimney swifts bird habitat. Referred to Chief Building Official who has responded that the Town does not have the means to preserve chimneys; but that no application for a demolition permit for the chimney has been made.

4.9 Anne Bossart. Request that Council approve the resolution to align opening dates of parks, events, programs and recreation facilities based on provincial orders and established guidelines. Handled under item 9.3.1 on the agenda.

Resolutions and Direction to Staff
9.1.1 – Municipal Boat Launches and Community Gardens.

Resolution 2020 – 044
That Council of the Corporation Town of Parry Sound ratifies the administrative actions taken to permit the use of community gardens and the reopening of the Town’s boat launches.
Carried

9.1.2 – Charles W. Stockey Centre for the Performing Arts & Bobby Orr Hall of Fame reopening plan.
Resolution 2020 – 045
WHEREAS the Province of Ontario declared an emergency that applies to the whole Province of Ontario pursuant to section 7.0.1 of the Emergency Management and Civil Protection Act (the Act);
AND WHEREAS the Province has issued various Orders under the Act (by Regulation) imposing measures to slow the spread of an infectious disease (COVID-19);
AND WHEREAS the above-mentioned measures include regulations restricting the gatherings of persons, imposing “social or physical distance measures”, affecting the closures of places of businesses, etc.;
AND WHEREAS Council has determined that it is in the interest of public health and safety (the “public interest”) to control and restrict access to places and/or buildings that accommodate large gatherings of persons;
Now therefore Be It Resolved:
That it is in the public interest that the Charles W. Stockey Centre Performance Hall remain closed to rentals until and including September 7, 2020.
Carried

9.1.3 – West Parry Sound Economic Development Collaborative (CIINO Funding Program).
Resolution 2020 – 046
That on behalf of the Council of the Town of Parry Sound, the Mayor submit a letter of support of the West Parry Sound Economic Development Collaborative for the purpose of the FedNor Community Investment Initiative of Northern Ontario (CIINO) funding application.
Carried

9.2.1 – COVID-19 Financial Report
Resolution 2020 – 047
That the information and analysis of the financial impact of COVID-19 on the municipality and actions being taken to mitigate and manage that impact be received for information purposes.
Carried

9.3.1 – Parks & Recreation Facilities, Program & Events: Looking Forward
Resolution 2020 – 048
That Council of the Corporation of the Town of Parry Sound align opening dates of parks, events, programs and recreation facilities based on provincial orders and established guidelines and available resources such as Personal Protective Equipment; and
That in the public interest, the Bobby Orr Community Centre not be available to rent for concerts and performances until and including September 7, 2020.
Carried

9.4.1 – Parry Sound COVID-19 Economic Recovery Plan
Resolution 2020 – 049
That the Parry Sound COVID-19 Economic Recovery Plan attached as Schedule A be approved as presented.
Carried

By-laws
10.4.1 – Subdivision Amending Agreement – W.E.H. Developments Limited

By-Law 2020 – 7042
Being a By-law to authorize a Subdivision Amending Agreement with W.E.H. Developments Limited.
Passed, Signed & Sealed

 

We Are All Teenagers Again

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And we don’t like it, but we need to learn, and we need to earn trust.

During this week’s regular business videoconference that I have participated in for the past five years one of my colleagues expressed unhappiness with his local municipality. He lives in Virginia and his community had decided to keep the parks and athletic fields closed. This meant Little League Baseball couldn’t start, and he has two teenage boys. Others on the call grumbled about how the various health related restrictions impacted their lives.

Thinking about it a bit I realized that for all practical purposes we are teenagers again when it comes to COVID-19. It’s like being sixteen and expecting to be handed the keys to the family car to head out with friends to a concert. We figure we understand the risks and think we are well prepared to handle all situations and the consequences.

Think back to being a parent with teenagers. As a parent you weren’t trying to be mean, you just wanted to keep your kids safe until they had more experience, understood the consequences of certain actions, and had demonstrated responsibility. That approach probably rubbed your kids the wrong way. What you intended to be care and appropriate caution was seen as restrictive and unfair. “You aren’t the boss of me”!

In the current environment the Province is a parent to municipalities and residents, but a child to the federal government. The municipalities are parents to residents and children to the province. Even the federal government is a child of sorts to the international community. Everyone is trying to do the right thing while learning how to best do it.

Just as your children probably thought they were ready to take the next step in terms of responsibility and earn additional privileges and liberties long before you thought they were, we, as adults, think we can make our own decisions on how to safely manage the COVID-19 challenges.

It’s time to sit back, relax, and trust the parents. Much as you as a parent had to figure things out ‘on the fly’, the feds, provinces and municipalities are also having to figure things out. They have the benefit of access to experts who study this and have a better, albeit imperfect, handle on what represents best practices.

And like parents they are not trying to tell you what to do, and not do, for the pleasure of it. They are simply trying to keep all of us safe until we better understand how to keep ourselves safe.

Stay safe.

Council Agenda Preview – May 19, 2020

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This week sees good news and not so good news. On the positive side the gardens, parks and boat launches are proposed for reopening. On the not so good side it seems that the Festival of the Sound will not be having a summer season in Parry Sound with the continued closure of the Stockey Centre and Bobby Orr Community Centre until at least September. (9.1.1, 9.1.2, 9.3.1) I don’t see any mention of Big Sound Marina, explicitly or implicitly.

There are a couple of economic impact and recovery plans that are to be reviewed (9.2.1, 9.4.1).

10.4.1 – Subdivision Amending Agreement – W.E.H. Developments Limited. This concerns extending certain deadlines for three years with respect to the development of the Thunder Creek development.

Closed Session
(c) a proposed or pending acquisition or disposition of land by the municipality or local board, (request for rights-of-way over municipal property & potential property sale);
(d) labour relations or employee negotiations, (CUPE labour relations during COVID)

Correspondence
4.1 –
Brian Beal, Director of Education, Simcoe Muskoka Catholic District School Bd. Access to OPEN Guest Hot Spot network at school parking lots.

4.2 – Craig Jeffery, Clerk, Seguin Township. Resolution 2020-124 requesting publication of Parry Sound District specific stats on COVID-19.

4.3 – Tammy Wylie, Clerk, McKellar Township. Resolution 20-130 requesting publication of Parry Sound District specific stats on COVID-19.
Resolution 20-125 recommending postponement of public meetings to allow time to consider affordability regarding the WPS Wellness & Aquatic Centre.

4.4 – Maryann Weaver, Clerk, Township of the Archipelago. Resolution 20-049 requesting publication of Parry Sound District specific stats on COVID-19.
Resolution 20-050 re: provincial funding of NBPSDHU.

4.5 – Judith Meyntz, Deputy Clerk, Municipality of Whitestone. Resolution 2020-106 requesting publication of Parry Sound District specific stats on COVID-19.
Resolution 2020-107 re: provincial funding of NBPSDHU

4.6 – Mackenzie Taylor, Deputy Clerk, Township of Carling. Resolution 2020-046 requesting publication of Parry Sound District specific stats on COVID-19.

4.7 – Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs. Amendment to Emergency Management and Civil Protection Act to permit use of allotment and community gardens under certain conditions.

4.8 – Marianne King-Wilson. Request to keep chimney at 88 Church Street (former St. Joseph’s Hospital) intact as chimney swifts bird habitat.

Resolutions and Direction to Staff
9.1.1 –
Municipal Boat Launches and Community Gardens.
Resolution.
That Council of the Corporation Town of Parry Sound ratifies the administrative actions taken to permit the use of community gardens and the reopening of the Town’s boat launches.

9.1.2 – Charles W. Stockey Centre for the Performing Arts & Bobby Orr Hall of Fame reopening plan.
Resolution.
WHEREAS the Province of Ontario declared an emergency that applies to the whole Province of Ontario pursuant to section 7.0.1 of the Emergency Management and Civil Protection Act (the Act);
AND WHEREAS the Province has issued various Orders under the Act (by Regulation) imposing measures to slow the spread of an infectious disease (COVID-19);
AND WHEREAS the above-mentioned measures include regulations restricting the gatherings of persons, imposing “social or physical distance measures”, affecting the closures of places of businesses, etc.;
AND WHEREAS Council has determined that it is in the interest of public health and safety (the “public interest”) to control and restrict access to places and/or buildings that accommodate large gatherings of persons;
Now therefore Be It Resolved:
That it is in the public interest that the Charles W. Stockey Centre Performance Hall remain closed to rentals until and including September 7, 2020.

9.1.3 – West Parry Sound Economic Development Collaborative (CIINO Funding Program)
Resolution
That on behalf of the Council of the Town of Parry Sound, the Mayor submit a letter of support of the West Parry Sound Economic Development Collaborative for the purpose of the FedNor Community Investment Initiative of Northern Ontario (CIINO) funding application.

9.2.1 – COVID-19 Financial Report.

9.3.1 – Parks & Recreation Facilities, Program & Events: Looking Forward.
Resolution.
That Council of the Corporation of the Town of Parry Sound align opening dates of parks, events, programs and recreation facilities based on provincial orders and established guidelines and available resources such as Personal Protective Equipment; and
That in the public interest, the Bobby Orr Community Centre not be available to rent for concerts and performances until and including September 7, 2020.

9.4.1 – Parry Sound COVID-19 Economic Recovery Plan.
Resolution.
That the Parry Sound COVID-19 Economic Recovery Plan attached as Schedule A be approved as presented.

By-laws
10.4.1 –
Subdivision Amending Agreement – W.E.H. Developments Limited.
By-Law 2020 – 7042.
Being a By-law to authorize a Subdivision Amending Agreement with W.E.H. Developments Limited.

Council Meeting Minutes (Abridged) – May 5, 2020

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While the public portion of the Town of Parry Sound’s May 5th council meeting was cancelled there was still a closed session of Council held through videoconferencing. Here are the corresponding minutes from that session.

Closed Session

c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (Consideration of property purchase);

n) educating or training council members and no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council, (Province’s Framework for Re-Opening).

Council Meeting Minutes (Abridged) – 2020-04-21

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There is little of note in this week’s council meeting minutes beyond the cancellation of Canada Day activities. With the closing of the Town’s facilities to public use there will be some savings in direct costs, fireworks, overtime, and summer students, that I am sure will be applied to other pandemic related expenses. There are no ‘winners’ here.

Closed Session
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (property matter settlement)

Questions of Staff
3.2.1 –
In response to Councillor McCann’s inquiry as to whether people can drop off yard waste at the Transfer Station in light of closures during the COVID-19 Declared State of Emergency, Director of Public Works Mike Kearns indicated that he is looking at this issue and how to provide that service in a safe manner for staff and residents. In response to a follow-up question, Mr. Kearns reported that the Transfer Station is still accepting household recyclables.

3.2.2 – In response to Councillor Borneman’s inquiry regarding potential pick-up of bagged leaves throughout the community in lieu of opening up this section of the Transfer Station for drop-off, Mr. Kearns reported that this is one of the options being considered as the issue is being reviewed for a best recommended plan moving forward.

3.2.3 – In response to Councillor Keith’s inquiry as to whether costs are being considered and factored in to any such program of curbside pick-up of bagged leaves and brush, Mr. Kearns responded that it is, and that since this is not something that staff typically do, such a program that included staff labour would shift staff work from their current essential services.

Correspondence
4.1 –
Eric Cavanaugh, BDO Canada. Parry Sound Audit Planning Report. Filed

4.2 – Lori West, Clerk, Township of McDougall. McDougall Township endorsement of resolution calling for public health to be funded via provincial taxation. Filed

4.3 – Lori West, Clerk, Township of McDougall. McDougall Township request for Public Health Unit release of COVID-19 statistics specific to West Parry Sound Area. Filed

4.4. – Honourable Steve Clark, Minister of Municipal Affairs & Housing. Labour Deployment During Declared State of Emergency. Filed

4.5 – Honourable Steve Clark, Minister of Municipal Affairs & Housing. Land Use Planning Timelines during Declared State of Emergency. Filed

4.6 – Attorney General. Emergency Management & Civil Protection Order amended to lift suspension of limitation periods and procedural time periods under the Construction Act. Filed

4.7 – Nadine Hammond, Curator/Manager, West Parry Sound District Museum. Letter of appreciation for Town’s 2020 donation to the Museum. Filed

4.8 – James Chirico, Medical Officer of Health/EO, North Bay PS District Health Unit. Response to Town’s resolution requesting WPS area specific COVID-19 stats. Filed

4.9 – Simon Langer, Nat’l Mgr., Gov’t & Strategic Partnerships, National Diabetes Trust. Concerns with garbage dumped at charitable donation bins in municipalities. Locally reviewed with an acknowledgement and recommendation to be provided to the Diabetes Trust.

Resolutions and Direction to Staff
9.1.1 – Town Facilities Closed until June 30, 2020.

Resolution
That the staff report on Town facilities not open for use earlier than June 30, 2020 be received for information purposes.
The following amendment to the motion was made:
That the words “and be approved” be added to the end of the resolution.
Amendment Carried.
The amended resolution was voted on.
Carried as Amended
The following motion for Direction to Staff was made:
That a report and recommendation on extension of closure/limited access of Town facilities and/or how the facilities will operate through the summer months, including a financial impact analysis be brought to the May 19, 2020 Council Meeting.
Carried
The following motion as Resolution was made:
Resolution
That the Town cancel July 1st Canada Day celebrations.
Carried

9.3.1 – Weekend and after-hours interment scheduling and fees at Parry Sound Cemeteries.
Resolution
WHEREAS the Bereavement Authority of Ontario’s (BAO) directive related to the COVID-19 pandemic requires that effective March 23, 2020, cemeteries be open and available for interments immediately, or as soon as possible if restricted by ground conditions,
THEREFORE, notwithstanding By-law 2019-6952 (The Cemetery By-law), and until such time as the BAO lifts said directive, Council permits interments at Hillcrest Cemetery and Sylvan Acres Cemetery on Sundays, in addition to all-day Saturday and all weekdays; and waives weekend and after-hours cemetery surcharge fees; and
THAT regular interment fees shall apply per the cemetery fee schedule. 7
Carried

9.4.1 – Provincial Policy Statement – 2020.
Resolution
That the attached report entitled Provincial Policy Statement 2020 be accepted for information purposes.
Carried

9.4.2 – Provide Extension to Property Sale Closing Dates, Salt Dock Road.
Resolution
Whereas Council for The Corporation of the Town of Parry Sound conditionally sold lands to 1793951 Ontario Inc. (Greystone Limited) in 2017 for the development of a residential project; and
Whereas progress has occurred on several conditions and these conditions can be waived; and
Whereas COVID-19 has restricted activity through social distancing and limiting business activity to essential services; and
Whereas the impact and length of time the COVID-19 restrictions will be in place is uncertain; and
Whereas conditions that relate to environmental due diligence require an extension.
Now Therefore Be It Resolved that the Mayor and Clerk are authorized to execute an amendment to the Agreement of Purchase and Sale per the attached Schedule “A” to this Resolution.
Carried

9.5.1 – Half-Masting Flags in Acknowledgement of Nova Scotia Victims.
Resolution
Whereas at least 18 people lost their lives in a mass shooting in Nova Scotia on April 18th, 2020, the worst in Canadian history, and
Whereas across the country flags are being lowered to half-mast;
Now therefore in honour and memory of those victims, and in solidarity with communities in Nova Scotia, Council directs the lowering of its flags at the Town Hall to half-mast for three days from April 22 to 24th.
Carried
The following motion for Direction to Staff was made:
That staff be directed to bring to Council a policy recommendation on flag half-masting.
Carried
The following motion as Resolution was made:
Resolution
That as an additional mark of solidarity with communities in Nova Scotia, the Town fly the Nova Scotia flag at the Town Hall for one week following the half-masting of flags which concludes on April 24th, 2020.
Carried

By-laws
10.4.1 – Amendments to Licensing By-law in response to COVID-19 pandemic.

By-law
Being a By-law to amend By-law 2006-4937, as amended, to grant exemption from certain provisions of the Licensing By-law on a temporary basis.
Passed, Signed and Sealed.

Council Agenda Preview – April 21, 2020

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There are a couple of items that warrant comment.

9.1.1 – Town Facilities Closed until June 30, 2020.
This is not unexpected. It would have been helpful for the Town to have listed the facilities involved for the convenience of persons not familiar exactly with what is a Town Facility. Is the Rotary Algonquin Regiment Fitness Trail closed? It’s a Town asset but is it a Town Facility? What about the Smelter Wharf? Probably, but neither is likely to be “closed” in the sense that there will be people preventing people from using these facilities or ‘taking attendance’. This is why it would be nice to have a formal list of impacted facilities. It would also be nice to understand the consequences of ‘using’ these ‘closed’ facilities. I understand and respect the intent of the resolution, but the Town needs to anticipate the questions that are likely to arise and provide the appropriate guidance. There is mention of a report but it not was included in the meeting agenda package.

9.4.1 – Provincial Policy Statement – 2020. This is another planning document that is worth reading in terms of what the Province believes with respect to development. I expect that the Town will need to ensure it is aligned with its local policies regarding development.

Correspondence
4.1 –
Eric Cavanaugh, BDO Canada. Parry Sound Audit Planning Report.

4.2 – Lori West, Clerk, Township of McDougall. McDougall Township endorsement of resolution calling for public health to be funded via provincial taxation

4.3 – Lori West, Clerk, Township of McDougall. McDougall Township request for Public Health Unit release of COVID-19 statistics specific to West Parry Sound Area.

4.4. – Honourable Steve Clark, Minister of Municipal Affairs & Housing. Labour Deployment During Declared State of Emergency

4.5 – Honourable Steve Clark, Minister of Municipal Affairs & Housing. Land Use Planning Timelines during Declared State of Emergency.

4.6 – Attorney General. Emergency Management & Civil Protection Order amended to lift suspension of limitation periods and procedural time periods under the Construction Act.

Resolutions and Direction to Staff
9.1.1 – Town Facilities Closed until June 30, 2020.

Resolution
That the staff report on Town facilities not open for use earlier than June 30, 2020 be received for information purposes.

9.3.1 – Weekend and after-hours interment scheduling and fees at Parry Sound Cemeteries.
Resolution
WHEREAS the Bereavement Authority of Ontario’s (BAO) directive related to the COVID-19 pandemic requires that effective March 23, 2020, cemeteries be open and available for interments immediately, or as soon as possible if restricted by ground conditions,
THEREFORE, notwithstanding By-law 2019-6952 (The Cemetery By-law), and until such time as the BAO lifts said directive, Council permits interments at Hillcrest Cemetery and Sylvan Acres Cemetery on Sundays, in addition to all-day Saturday and all weekdays; and waives weekend and after-hours cemetery surcharge fees; and
THAT regular interment fees shall apply per the cemetery fee schedule.

9.4.1 – Provincial Policy Statement – 2020
Resolution
That the attached report entitled Provincial Policy Statement 2020 be accepted for information purposes.

9.4.2 – Provide Extension to Property Sale Closing Dates, Salt Dock Road.
Resolution
Whereas Council for The Corporation of the Town of Parry Sound conditionally sold lands to 1793951 Ontario Inc. (Greystone Limited) in 2017 for the development of a residential project; and
Whereas progress has occurred on several conditions and these conditions can be waived; and
Whereas COVID-19 has restricted activity through social distancing and limiting business activity to essential services; and
Whereas the impact and length of time the COVID-19 restrictions will be in place is uncertain; and
Whereas conditions that relate to environmental due diligence require an extension.
Now Therefore Be It Resolved that the Mayor and Clerk are authorized to execute an amendment to the Agreement of Purchase and Sale per the attached Schedule “A” to this Resolution.

By-laws
10.4.1 – Amendments to Licensing By-law in response to COVID-19 pandemic.
By-law 2020 – 7039
Being a By-law to amend By-law 2006-4937, as amended, to grant exemption from certain provisions of the Licensing By-law on a temporary basis.

 

Council Meeting Minutes (Abridged) – March 17, 2020

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Oops – I just found this post in my drafts – I guess I prepared it and forgot to push send.

Move along, there is little to read here. Things unfolded as expected with no significant implications.

Closed Session
c) a proposed or pending acquisition or disposition of land for municipal or local board purposes; (potential acquisition of property for municipal purposes)

e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (potential claims regarding issues on private property);

Questions of Staff
3.2.1 –
In response to a question from Councillor McCann regarding what steps the public should take when trees blow down in storms, Chief Dave Thompson stated that with regards to incidents affecting the municipality or public safety, residents are encouraged to call 911. This gets the Fire Dept out to the site to secure it and get in the proper resources to remedy the situation which may be for example the Town’s Public Works, or the electrical utility Lakeland.

3.2.2. – In response to Councillors Horne and Keith’s inquiries regarding the potential for offering a grace period or waiving of penalty for late payment of taxes and water and sewer bills by taxpayers and residents having difficulty paying these bills as a result of economic hardship from the COVID-19 shut-down, Director of Finance Stephanie Phillips and CAO Clayton Harris responded that this issue is under consideration and would come back to Council for a decision.

Correspondence
4.1 –
Steve Clark, Minister of Municipal Affairs & Housing.
Provincial Policy Statement, 2020.
Action – Circulated to Mayor & Council and filed.

4.2 – Kami Johnson, Administrator, Belvedere Heights.
2020 levy.
Action – Circulated to Mayor & Council, and Director of Finance for follow-up.

4.3 – Frank Fernandez, Stop the Great Lakes Nuclear Dump.
OPG’s plan to build a nuclear waste repository in Kincardine abandoned.
Action – Circulated to Mayor & Council and filed.

4.4.a – North Bay Parry Sound District Health Unit.
Health Unit Preparing for COVID-19.
Action – Filed.

4.4b – Ministry of Health.
Province Implementing Enhanced Measures to Protect Ontarians from COVID-19.
Action – Filed.

4.5 – Chris Litschko, Chief Executive Officer, Lakeland Holding Ltd.
Request for letter of support for CRTC application for rural area high speed internet.
Action – Circulated to Mayor & Council with supporting resolution prepared for consideration.

Deputations
5.1 – Leslie Mapstone – withdrawn.
Film Festival June 4-6, 2020.

Resolutions and Direction to Staff
9.1.1 –
2019 Statement of Remuneration Paid to Council and Appointed Board Members.
Resolution. That the 2019 Statement of Remuneration Paid to Council and Appointed Board Members, attached as Schedule “A”, be accepted.
Carried.  

9.2.1 – 2019 Water System Summary Report.
Resolution 2020. Whereas the Town of Parry Sound owns and operates the Parry Sound Drinking Water System (M.O.E. Designation Number 2200000585) which has been categorized as a “Large Residential” Drinking Water System, and
Whereas Ontario Regulation 170-03 (as amended) under the Safe Drinking Water Act requires, according to “Schedule 22 Summary Reports for Municipalities” that all large Municipal Residential Drinking water systems have a report prepared no later than March 31st of each year addressing the items detailed in the Regulation and is given to the members of Council in the case of a drinking water system owned by a municipality;
Therefore, be it resolved that Council of the Town of Parry Sound hereby acknowledges receipt of the report titled: “Town of Parry Sound Tony Agnello Water Treatment Plant, Large Municipal Residential Drinking Water System Summary Report 2019”, as prepared by Kyle Hall, Manager of Water Systems.
Carried

9.3.1 – Consent Application – B/03/2020 (PS) – Kondwani Corporation.
Resolution. That a decision on Consent Application No. B/03/2020 (PS) (Kondwani Corporation / 58 Emily Street) be supported, subject to conditions of consent that require:
The payment of cash-in-lieu of parkland;
The retained lands be rezoned to recognize the lands do not have frontage and access onto a year-round maintained road, and also that a holding symbol be applied which requires the submission of Record of Site Condition and the evaluation of the landfill site prior to any sensitive use; and
The submission of an environmental impact study supporting the proposed consent application.
Carried

9.4.1 – Canada Arts Presentation Fund (CAPF) Grant Application 2021-2024.
Resolution. THAT Council authorizes that application be made to the Canada Arts Presentation Fund (CAPF) for the 2021-2024 Stockey Centre programming season; and
THAT the CAO, Clayton Harris be authorized to execute the application and other relevant documents.
Carried

9.4.2 – Grant Funding Opportunity Parry Sound Area Municipal Airport.
Resolution. WHEREAS on the 21st day of August, 2000 The Corporation of the Town of Parry Sound and The Corporation of the Township of Seguin entered into an Agreement for the operation, control and management of the Parry Sound Area Municipal Airport;
AND WHEREAS The Corporation of the Town of Parry Sound and The Corporation of the Township of Seguin hold title to the Airport lands;
AND WHEREAS the Parry Sound Area Municipal Airport Commission has prepared applications to FedNor and the Northern Ontario Heritage Fund Corporation (NOHFC) for funding for a Runway and Airside Business Development Project;
AND WHEREAS the Town of Parry Sound and the Township of Seguin as contributing funding partners to the Parry Sound Area Municipal Airport, in the event there are cost overruns for this project, the Town of Parry Sound (20%) and the Township of Seguin (80%) are obligated to provide financial assistance to the Parry Sound Area Municipal Airport Commission as required;
THEFEFORE BE IT RESOLVED THAT, as owners of the Parry Sound Area Municipal Airport lands, the Council of The Corporation of the Town of Parry Sound does hereby support the applications for funding from FedNor and the Northern Ontario Heritage Fund Corporation (NOHFC) for capital improvements at the Airport (Runway and Airside Business Development Project);
AND THAT the Township of Seguin will provide cash flow assistance to the Parry Sound Area Municipal Airport Commission as required for the municipal portion, in the form of a long-term repayable loan of a maximum of 2.5 million, with specific terms of repayment to be determined at a later date;
AND THAT Council approves the Township of Seguin to act as the lead Applicant for the above referenced Project;
AND THAT the Township of Seguin, as lead applicant will establish appropriate measures, project oversight, including status updates to minimize the risk of cost overruns.
Carried

9.5.1 – Lakeland Holding Ltd.
Resolution. Whereas Parry Sound is a significant community in its location on the shores of Georgian Bay running up the Highway 400 North corridor; and
Whereas there are many looking to relocate their permanent and/or seasonal residence and business to this area; and
Whereas providing a quality internet service product to the more underserviced areas of Parry Sound District will make this area that much more attractive to businesses and potential residents alike;
Now Therefore the Council of the Corporation of the Town of Parry Sound hereby supports the application by Lakeland Networks to the CRTC Rural Broadband funding initiative to bring quality, cost-effective high-speed internet to our Town and surrounding areas.
Carried

9.5.2 – COVID-19 Ratification of Administrative Actions and Authority Delegation.
Resolution. Whereas the World Health Organization has declared the Coronavirus (COVID-19) as a pandemic; and
Whereas the Province of Ontario has declared a state of emergency today amid the COVID-19 pandemic; and
Whereas federal, provincial and municipal responses to best practice advice on limiting gatherings and social contact, has been to limit access, including close programs, facilities, and offices; and
Whereas the situation is very dynamic and evolving quickly, often requiring immediate action;
Now Therefore, Council of the Corporation of the Town of Parry Sound ratifies the administrative actions taken to close municipal facilities and programs effective March 16th, 2020 until further notice including the Bobby Orr Community Centre, the Charles W. Stockey Centre for the Performing Arts, the Bobby Orr Hall of Fame, the Parry Sound Public Library and further;
That the Chief Administrative Officer in consultation with the Mayor and the Community Emergency Management Coordinator (CEMC), is delegated decision-making authority to close municipal facilities, adjust service levels, cancel programs and/or Council meetings; and/or re-instate as the situation evolves; and That the Chief Administrative Officer inform Council at the earliest opportunity.
Carried

By-laws
10.1.1 –
MPAC Lease Agreement – Extension.
By-law 2020 – 7022. Being a By-Law to authorize extension of lease agreement with the Municipal Property Assessment Corporation (MPAC) for office space from November 1, 2020 to October 31, 2025.
Passed, Signed and Sealed

10.3.1 – Amendment to Parking and Traffic Control By-law 2019-6912 for the Town of Parry Sound.
By-law 2020 – 7023
Being a By-law to amend the Parking and Traffic Control By-law 2019-6912.
Passed, Signed and Sealed

10.3.2 – Updated agreements with Chris Everitt, Earl Smallwood and Gary Kloetstra for on call after hours Municipal Law Enforcement services.
By-law: 2020 – 7024
Being a by-law to enter into an agreement with Chris Everitt, Earl Smallwood and Gary Kloetstra for the provision of on call after hours Municipal Law Enforcement services.
Passed, Signed and Sealed

10.3.3 – New Smoking By-law for the Town of Parry Sound.
By-law 2020 – 7025
Being a By-law to Prohibit Smoking on Town of Parry Sound Property.
Passed, Signed and Sealed
Direction for staff follow-up
That staff investigate and report back to Council on what is possible to control smoking on sidewalks in the downtown area.
Carried

Council Meeting Minutes (Abridged) – 2020-04-07

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There are a couple of things worth noting in the minutes.

9.4.1 – Municipal Boat Launches.
The boat launches are closed for the foreseeable future in response to COVID-19. I’m not really sure I understand the logic for it. There may be a couple of reasons:
– the authorities genuinely feel that people will congregate at boat launches and that may be a disease vector. That of course could be handled as simply as enforcing some sort of spacing of launches and retrievals.
 – more reasonably, and not probably expressed directly, is the desire to keep people from the more populated areas which have a higher incidence of COVID-19 from infecting relatively isolated populations with limited cases and fewer medical resources (that’s us).
I wonder if the OPP will be patrolling the waters. I don’t believe that you are restricted from boating, you just can’t use public launches. Marinas are also restricted on the use of their facilities for boat launching. If you have waterfront property, you may be in luck. I know that permanent residents who require water access are exempted from this (you need to get home). I don’t really know what the status is for seasonal residents. I suspect they are out of luck. The fines are big enough that no marina wants to get caught supporting non permitted boating activities. In of itself boating isn’t really a major contributor to the spread of COVID-19, it’s the movement of people north that is doubtless the concern.

10.4.1 – Zoning By-law Amendment – Z/20/01 – Additional Unit Amendment (Town of Parry Sound).
This By-law was subject to a request for a recorded vote and was passed 6 to 1.

One thought I have about all of this is that the significant costs being incurred at the senior government level probably means that any dreams of a municipal recreation centre or additional internet access funding for neighbouring municipalities is probably pushed back a couple of years. I hope I’m wrong but COVID-19 will seriously damage the finances of both the private and public sectors for years to come.

Questions of Staff
3.2.1 – In response to Councillor McCann’s inquiry regarding the legality of use of marinas and boat launches during the declared state of emergency due to the COVID- 19 pandemic, Chief Dave Thompson reported that the overriding legislation is the Emergency Management and Civil Protection Act under which a number of Orders have been issued; e.g. not congregating in groups of more than 5 people; only essential services being open. Chief Thompson noted that enforcement of orders is the responsibility of the OPP and has also been delegated to Municipal By-law Enforcement Officers with the latter using short form wording fines to issue fines, ranging from $750 to $1000. More serious fines, such as businesses staying open in contravention of the Orders can run up to $100,000. Chief Thompson suggested that it was his understanding the OPP’s enforcement would focus on educating the public to limit the number of people to 5.

3.2.2 – In response to Councillor Keith’s inquiry, Director of Public Works Mike Kearns reported that the gravel and sand gathered by the street sweeper is transported to the transfer station facility and used for on-site uses related to the transfer station and landfill site. With respect to the snow plows, they are kept staged, ready for service in event the winter season is extended.

3.2.3 – In response to Councillor Burden’s inquiry regarding the proliferation of dead or dying red pines at Tower Hill and the potential for a forest fire there, Director of Public Works Mike Kearns reported that after viewing the area, he agrees with that assessment. Mr. Kearns reported that he has identified the property owner where the majority of dead and dying trees are located and will approach that property owner to come up with a plan.

Resolutions and Direction to Staff
9.4.1 – Municipal Boat Launches.

Resolution.
That Council support the recommendation of staff to limit non-essential boat travel during the COVID-19 pandemic, and advises the public that effective immediately, the Salt Dock, Waubuno Beach, Champaign St and Mill Lake boat launches will be closed until further notice.
Carried

9.5.1 – Request for COVID-19 Confirmed Cases Statistics in West Parry Sound.
Resolution.
Whereas in order to fight the COVID-19 virus in your community it is important to understand the status of confirmed cases in that community; and
Whereas the catchment area for the West Parry Sound Health Centre is only a portion of the area served by North Bay Parry Sound District Health Unit;
Now therefore be it resolved that the North Bay Parry Sound District Health Unit publish statistics that provide the number of confirmed cases and other appropriate information for West Parry Sound and
Further That this resolution be sent to: municipalities in the West Parry Sound Area; the West Parry Sound Health Centre; the Honourable Minister Christine Elliott, Minister of Health; and MPP Norm Miller.
Carried

By-laws
10.1.1 – Charles W. Stockey Centre & Bobby Orr Hall of Fame Art Exhibition.

By-law 2020 – 7036
Being a By-law to authorize the execution of an agreement with 18 James Street for the rental of wall space for an art exhibit at the Charles W. Stockey Centre for the Performing Arts.
PASSED, SIGNED & SEALED

10.2.1 – COVID-19 Pandemic – Relief of Penalty and Interest for Property Taxes and Utilities.
Resolution
Whereas the declaration of a state of emergency by the Province of Ontario due to the COVID-19 pandemic has resulted in a widespread closure of businesses and layoffs or loss of jobs;
Now Therefore be it resolved that the application of penalty and interest on 2020 interim property tax billings be waived for the applicable dates between April 1st and June 30th, 2020; and
Further That penalty and interest on water and sewer accounts be waived between April 1st and June 30th; and
Further That transfer to taxes and the disconnection of water/sewer services on past- due accounts be placed on hold between April 1st and June 30th, 2020; and
Further That non-sufficient funds (NSF) charges be waived for both property taxes and water and sewer accounts between April 1st and June 30th, 2020; and
Further That a by-law be passed to make the above amendments to applicable by-laws.
Carried
By-law 2020 – 7031
Being a bylaw to amend various by-laws to provide for temporary penalty and interest relief on taxes, sewer, water and NSF charges due to economic hardship as a result of COVID-19 pandemic.
PASSED, SIGNED & SEALED

10.2.2 – Approval of Transfer Payment Agreement – Municipal Modernization Program.
By-law 2020 – 7032
Being a By-law to authorize the execution of a Transfer Payment Agreement with the Minister of Municipal Affairs and Housing regarding funding under the Municipal Modernization Program.
PASSED, SIGNED & SEALED

10.2.3 – Approval of Funding Agreement – Provincial Gas Tax.
By-law 2020 – 7033
Being a By-law to authorize the execution of a Letter of Agreement with the Ontario Minister of Transportation regarding funding under the Dedicated Gas Tax Funds for Public Transportation Program.
PASSED, SIGNED & SEALED

10.2.4 – Ontario’s Main Street Revitalization Initiative Transfer Payment Agreement Amendment.
By-law 2020 – 7034
Being a By-law to authorize the execution of an Amended Municipal Funding Agreement with the Association of Municipalities of Ontario for Ontario’s Main Street Revitalization Initiative.
PASSED, SIGNED & SEALED

10.4.1 – Zoning By-law Amendment – Z/20/01 – Additional Unit Amendment (Town of Parry Sound).
By-Law 2020 – 7035
Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Additional Dwelling Units (Town of Parry Sound)
PASSED, SIGNED & SEALED

10.4.2 – Mutual Assistance Agreement.
By-law 2020 – 7038
Being a By-law to authorize the execution of an agreement with the Township of Carling, the Municipality of McDougall, the Township of McKellar, the Town of Parry Sound, the Township of Seguin, the Township of The Archipelago and the Municipality of Whitestone for a Mutual Assistance Agreement for a ten (10) year term.
PASSED, SIGNED & SEALED