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Council Meeting Minutes (Abridged) – February 4, 2020

10 Monday Feb 2020

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The more important notes from last week’s meeting of Town of Parry Sound Council included:

  1. It seems that the French school will be moving into the Mall on the north end for a couple of years starting next fall. There was no spoken or written opposition to the proposed zoning amendment required to permit the relocation. This should permit Canadore to return to operations as usual. I wonder what that will mean. (Public Meeting)
  2. The draft budget was light on details but there was a suggestion that the rate increase would be less than the rate of inflation. I’ll wait to see the actual budget document before offering additional comments. (Item 9.1.1)
  3. The Strategic Plan was briefly discussed and was left open pending comments from the Public. I remain unimpressed by the document in the way it seems to offer everything and nothing; a typical political statement. Prioritization seems to be an unknown concept. Public input has been requested. I will doubtless get myself into trouble by appearing to lecture Staff and Council about strategic plans with my written comments. Remember – they are playing with our tax dollars. It’s much easier to get up in the morning and see what the day brings rather than plan what you will do the night before. (Item 9.4.1)

Public Meeting
2.1 Proposed Zoning By-law Amendment – Z/19/17 – 70 Joseph Street (Conseil scolaire public du Nord-Est de l’Ontario) to amend the C5 zone to permit a School.

Manager of Planning & Building Services Taylor Elgie advised that the proposed Zoning By-Law amendment would amend the C5 zone to permit a School. An elementary school is proposed to be located in the south western corner of a vacant unit in the Parry Sound Mall at 70 Joseph Street.

Mr. Simon Fecteau, Director of Education for the Conseil scolaire public du Nord-Est de l’Ontario responded to the Mayor’s invitation to speak in favour of the proposed Zoning By-law amendment. Mr. Fecteau noted that the request for a French Public School came through two years ago from parents in the Parry Sound community. Currently there are about 40 registered students from J-K to Grade 7, and 8 full-time staff members at the temporary accommodations located at Canadore College. Mr. Fecteau noted that the number of students is anticipated to grow in the coming years and that until a permanent solution is provided by the Ministry of Education, the Board is looking at other temporary accommodations. Mr. Fecteau reported that the Board believes the southwest section of Parry Sound Mall where Harvest Church has been located is suitable, with separate girls’ and boys’ washrooms, and at 9,000 square feet has sufficient space to support 5 classrooms, a small gym, and office and administrative space. The school will have its own separate entrance at the back with a fenced-in play area outside also at the back.
Mr. Fecteau noted that the Board has submitted a proposal to the Ministry of Education for funds to build a more permanent location in the future, and that they are looking at the Mall option for 2-3 years, signing a 3-year lease with the possibility of shortening it. Mr. Fecteau said that the Board has heard that some members of the community may be concerned with students at the mall, but he reiterated that there the school section has a separate entrance door; there is a locked door that exits into the mall used for emergency evacuation only.
No one spoke in opposition to the proposed Zoning By-law amendment. Mr. Elgie advised that he had received no correspondence with regards to this matter.

The Mayor advised that Council, at its discretion may approve the proposed Zoning By- law amendment and if so, must either circulate notice of passing of the by-law or give notice in the local press. Objections to the passing of the by-law will be received by the Clerk within 20 days from the date such notice is given, which objections will be forwarded to the Local Planning Appeal Tribunal. If an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, the Local Planning Appeal Tribunal may choose to dismiss the appeal.

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry regarding snow clearing, Public Works Director Mike Kearns reported that as he has just started in his new position, he expects that the snow removal is status quo; he has made general inquiries as to how things are prioritized and the process used regarding snow removal and he’ll be looking at what works best.
3.2.2 – In response to Councillor McCann’s inquiry regarding what one does to get additional street lighting in an area such as Queen Street where when one of the street- lights burns out, it is quite dark, Mr. Kearns reported that he would start by looking at what is available, and whether there are alternative ways to illuminate the area. Depending upon what in-ground infrastructure is available and whether there are agreements with utility owners to use the poles, Mr. Kearns noted that a single streetlight can result in a lot of work and expense.
3.2.3 – In response to Councillor Backman’s inquiry regarding an upcoming Film Festival at the Stockey Centre, Marketing Coordinator Kelsey Norris reported that Stockey Centre staff is working with Leslie Mapstone of Mapstone Media to put together a 3-day Film Festival, seeking submissions throughout Canada and internationally. While the process is in early development, the Stockey Centre has put out information to “save the date” and will follow-up with more information as it becomes available.
3.2.4 – In response to Councillor Backman’s inquiry as to whether the Bobby Orr Hall of Fame (BOHF) Gift Shop renovation has had an impact on sales, BOHF Curator Caitlin Dyer reported that as the renovation was done in 2019, it is difficult to determine the impact without a full year cycle to compare to. Ms. Dyer suggested that a review done after the completion of 2020 sales would provide a better measure of comparison of one full year after the renovation. Ms. Dyer did note that there have been many positive comments from the community and returning patrons on how much more inviting the space is.

Correspondence
4.1a – Minister Todd Smith, Ministry of Children, Community & Social Services. Public consultations regarding new five-year strategy on poverty reduction.
4.1b – Minister Todd Smith, Ministry of Children, Community & Social Services. On-line survey available at Ontario.ca/povertysurvey until March 30, 2020 regarding new five-year strategy on poverty reduction.
Both items circulated to Mayor & Council and filed.
4.2 – Zach Crafts, Emma Kitchen. Request for road widening and inclusion of sidewalk and a bicycle lane on Isabella Street at Wood Street to address safety concerns.
Circulated to Mayor & Council, and Director of Public Works for response.
4.3 – Joe Beleskey. Water drainage issues at 7 Edward Street. Referred to Director of Public Works.
Circulated to Mayor & Council, and Director of Public Works for response.
4.4 – Dan DiNicolo, President, Parry Sound Area Chamber of Commerce. Summary of 2019 Activities as background to the Chamber of Commerce’s request for 2020 funding.
Circulated to Mayor & Council, and Director of Finance to bring forward for 2020 budget.

Deputations
5.1 – Nadine Hammond, Curator/Manager, The Museum on Tower Hill. The Museum on Tower Hill 2020 funding request.
Ms. Hammond addressed Council with appreciation for funding in 2019, noting the exhibitions and programs that it supported. Ms. Hammond reported that the most notable achievement in 2019 was the installation of the model Ottawa Arnprior & Parry Sound Railway, scheduled for completion this year. Ms. Hammond reported on other anticipated exhibits such as a year-long logging exhibition and short run exhibitions.
Ms. Hammond played a short video showing the locations where visitors to the Museum in 2019 came from, illustrating that museums are an important part of tourism. Ms. Hammond noted that in 2020 the museum would be looking at its sustainability through repairs, upgrades, and maintaining or increasing resources.
In response to Councillor inquiries, Ms. Hammond reported that provincial and federal funding is dependent upon what they apply for, noting that every year they receive a CMOG (Community Museum Operating Grant). They’ve applied for a Trillium Grant for capital work last year, have applied and received a Seed Grant this year, receive NOHFC funding, and will be applying to Cultural Spaces funds to complete a feasibility study on the building. Ms. Hammond reported that some of the funding is project based, so it can depend on what projects are being worked on.
Ms. Hammond noted that the train installation is taking as long as this year, since the model is 10′ longer than anticipated from the detailed drawings, there is additional electrical work needed to meet fire safety codes, and because the track itself is electrified, protective glass needs to be installed to protect the artifact and viewers. In addition, the rest of the exhibit space needs to be restored to standard.
Ms. Hammond noted that due to a lack of storage space as a result of renovations to the Gallery, and with a new approach called “selective collecting”, the museum is selective in accepting donations at this time.
With respect to 2020 exhibits, Ms. Hammond reported that the “What’s New” exhibit is on and will be shut down soon, with the Avro Arrow exhibit opening on February 20th. At the beginning of March will be a logging exhibition set to run for the rest of the year; a train exhibit with images from across Canada will run for the rest of the year; starting in the summer will be an exhibit highlighting “the seedy underbelly of Parry Sound”, followed by “Christmas during the war” exhibit.
With respect to charitable status, Ms. Hammond reported that the Museum is a registered charity and that people can donate by cheque sent or given in person and made out to the West Parry Sound District Museum; donations over $25.00 are eligible for a tax receipt.
5.2 – Laurie Del Net, Executive Director, Parry Sound Area Chamber of Commerce. Chamber of Commerce 2020 Funding request – to be rescheduled.
5.3 – Dave Brunton, Linda West, President, Rotary Club of Parry Sound. Rotary 3-pitch Strikes Against Cancer.
Dave Brunton, past President of the Rotary Club and Linda West, current President, addressed Council from a prepared power point presentation with respect to the funds raised and various projects undertaken by the Rotary Club. Mr. Brunton noted that, in acknowledging the service provided by the Club in the West Parry Sound Area, and the support given the Club within the West Parry Sound Area, the membership has renamed the Club as the Rotary Club of West Parry Sound.
Mr. Brunton offered thanks for past support, and in particular acknowledged Manager of Parks & Recreation April McNamara and staff for assistance last year in Rotary’s first year operating the Annual Rotary Strikes Against Cancer 3-Pitch Tournament. Mr. Brunton provided an overview of last year’s event.
Ms. West and Mr. Brunton reported on other Rotary donations which received matching grants from Rotary International, including a total of $6,000 each towards the Museum’s model train installation, and the shade structure at the Parry Sound Public School. in 2019 Rotary donated: $2,500 to Strings Across the Sky; $3,000 towards the international End Polio Now program (multiplied to a total of $9,000 by Bill Gates); Christmas hampers for 100 Families, (in partnership with the Salvation Army); $40,000 towards Inspired Filmmaking, a project which will tell the stories of World War II vets and retain $22,000 worth of equipment; and $25,000 towards the Salvation Army’s emergency response vehicle.
Ms. West also reported that the need for mobility devices is increasing, and Rotary Club works with social services and other agencies to help fund the 25% cost required privately.
Ms. West noted that in 2019, Rotary donated $20,000 towards cancer care equipment, and that the Rotary 3-Pitch Tournament helps fund this donation. Ms. West and Mr. Brunton provided information on the sponsorship opportunities and features of the June 19-20 event this year, including the entertainment, fish dinner, and silent auction. Registration opens on February 13th at 9 AM at ps3pitch.com, and the first 31 teams to register with fee will secure a spot. In response to a Councillor inquiry, Ms. West confirmed that donations can be made at ps3pitch.com, or given to any Rotary member, and are eligible for a tax receipt.
Councillor McCann requested of Council that the donation request be referred to the budget process, and Mayor McGarvey responded that it would be, and as has been provided in the past, likely considered in the context of services-in-kind.

Resolutions and Direction to Staff
9.1.1 – Draft 2020 Operating Budget. Resolution.
That the staff report, 2020 Draft Budget Package and presentation be received for information purposes. Carried
9.4.1 – Accessibility Advisory Committee Establishment & Terms of Reference. Resolution.
That Council authorizes the establishment of an Accessibility Advisory Committee according to the Terms of Reference attached as Schedule A and directs staff to advertise for members. Carried
9.4.2 – 2020-2030 Strategic Plan. Resolution.
The Council for the Town of Parry Sound approve the 2020 – 2030 Strategic Plan substantially in the form as attached as Schedule A. (see later resolution to postpone consideration of approving the Strategic Plan)
Prior to voting on the resolution, Redbrick Consultant Andrea Montgomery addressed Council from a prepared Powerpoint presentation outlining the process that was undertaken and highlights of the Strategic Plan document that is attached as Schedule A to the proposed resolution.
Individually, members of Council provided the following feedback for consideration in amendments:
– Re-write Vision as: “The jewel of Georgian Bay, a sustainable community focused on opportunity, growth and healthy living.”
– Add to Mission: the word “sustainable” before “and healthy future”
– encourage elaboration of the values of “collaboration, honesty, accountability, respect and transparency” as they are rolled out in the organization.
– Consider whether there is a way of tying in adult education housing/student residences with the first bullet point under section #4 of Economic Growth on page 7 which currently reads “Support more housing options for new and existing employees as part of business attraction and retention.”
– Suggested subtitle rewrite to “Quality of Life” on page 9: “Parry Sound is a great place to live, work, visit, invest and grow year-round.”
– Suggested rewrite of first bullet point under “Quality of Life” on page 9: “Develop a Master Recreation, Culture and Parks Plan that will assess and look …”
– Suggested tie-in of last bullet point under “Quality of Life” on page 9 with housing as previously mentioned under Economic Growth and which currently reads: “Advocate retaining post-secondary education in Parry Sound”.
– Suggested posting of values not only on website, but at all municipal centres such as the BOCC, and Stockey Centre.
– with respect to building in accountability of the Plan, it was noted that tangible short- term, mid-term, and long-term actionable items are developed as result of the Plan through separate staff Key Performance Objectives (KPOs) which are reviewed and approved.
The following motion to postpone the resolution was made. That the resolution to approve the 2020-2030 Strategic Plan be postponed to the next council meeting in order that the public has an opportunity to view and comment on it. Carried – to Postpone to February 18, 2020 Council Meeting

By-laws
10.4.1 – Department of Canadian Heritage – Canadian Arts Presentation Amendment to the Grant Agreement. By-law 2020 – 7014.
Being a by-law to authorize the execution of the amendment to the funding agreement with the Department of Canadian Heritage – Canadian Arts Presentation Fund – for Stockey Centre programming for the fiscal years 2018-2021. Passed, Signed and Sealed.

Council Meeting Minutes (Abridged) – December 17, 2019

17 Friday Jan 2020

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These minutes showed up in my mailbox earlier this week, so I take some responsibility for posting them here a bit late. The council meeting agenda for the January 21st meeting will follow this weekend.

The only thing really worth noting in these minutes is Council’s input to the Strategic Plan (10.5.1). I’m sure that they are offering their best input based on personal experience and discussions with the public. I do object to their decision to direct Redbrick Communications to take the various inputs and create the Strategic Plan for their approval at the next council meeting. It may be a question of semantics, but the Strategic Plan is one of the few direct deliverables that Council has. Perhaps it would have been better stated that ‘Redbrick is directed to produce a draft Strategic plan for Council review and, as appropriate revision, and finalization’. I hope this is the case. Council needs to ‘own’ the Strategic Plan, not delegate it to consultants.

Closed Session

b) personal matter about an identifiable individual, including municipal or local board employees, (Director of Public Works Selection and Employment Agreement);

c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (Wellness Centre & Pool Cost Sharing Negotiations);

d) labour relations or employee negotiations, (Director of Public Works Selection and Employment Agreement);

n) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (Wellness Centre & Pool Cost Sharing Negotiations).

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry regarding traffic signal work being done at the Isabella and Joseph/Church Street intersection, Director of Public Works Peter Brown reported that electronic infrastructure is being replaced, and that there was enough money in the budget to install an audible traffic signal. Mr. Brown said that the signal is being tested now and hopefully by the end of the year will be up and running similar to that installed at the intersection of James and Seguin Streets.

3.2.2 – Councillor Keith recommended that the public go up to the Museum and view the outdoor decorations and Christmas light installation there.

3.2.3 – In response to Councillor McCann’s suggestion that signage indicating “please watch, our children are at play” might be preferable to speed limit signs on Riverdale Road, Mr. Brown cautioned that many municipalities are getting rid of those types of signs since it implies that children are allowed to play on the street and this may create a liability for the municipality. Mr. Brown recommended instead the purchase of a solar powered speed limit flashing sign in the 2020 budget which can be moved to different locations. Mr. Brown also reported that the Town’s traffic counter identifies the speed of vehicles and this information is immediately sent to the OPP.
Upon receiving this information, the following motion was made:
That staff be directed to include for consideration in the 2020 budget, purchase of a solar powered speed limit flashing sign. Carried

3.2.4 – In response to Councillor Borneman’s inquiry regarding Kinsmen Park and BOCC public skating through the upcoming holiday season, Manager of Parks & Recreation April McNamara reported that more cold days are necessary in order to make ice at the outdoor rink and when the rink is ready, notice will be posted on the Town website. Ms. McNamara reported that a full schedule of public skating at the BOCC sponsored by Tim Horton’s and the Town is posted on the Town website.

3.2.5 – In response to Mayor McGarvey’s inquiry as to whether staff is looking at lowering the speed limit in any other area of Town, including Waubeek Street which was the subject of a previous deputation, Mr. Brown reported that the 50 km speed limit signs have been re-installed on Waubeek Street after being taken down during road construction.
That staff be directed to include for consideration in the 2020 budget, review of Waubeek and Riverdale Streets for purposes of considering speed reduction. Carried

Correspondence
4.1 – Linda Taylor, Program Director, West Parry Sound Community Support Services. 2020 Funding Request. Circulated to Mayor, Council and Director of Finance for consideration in 2020 budget.

4.2 – Nadine Hammond, Curator/Manager, West Parry Sound District Museum. Update and 2020 Funding Request. Circulated to Mayor, Council and Director of Finance for consideration in 2020 budget.

4.3 – Reeve Bert Liverance, Township of the Archipelago. Copy of letter and resolution to Minister of Long-Term Care, Merrilee Fullerton, re support for an Ontario Health Team to cover Parry Sound District. Circulated to Mayor and Council.

Deputations
5.1 – Bill Mardimae, Gardens Retirement Developments Inc.- withdrawn. Gardens Retirement proposed development.

5.2 – Keith Smith – withdrawn. Handicapped parking spaces at The Gardens proposed new building.

5.3 – Chris Pettinger, Chair of 2019-2020 Parry Sound Area Founders Circle; & Dan DiNicolo, Chair of Marketing Committee of the Founders Circle. Parry Sound Area Founders Circle. Chris Pettinger and Dan DiNicolo addressed Council with an overview of the Parry Sound Area Founders Circle noting that it was established in October 2019 by a group of business and community leaders “who share the belief that entrepreneurism and innovation are essential to meaningful local growth and sustainable development; they move that belief into action by providing up-and-coming ventures with direct financial support through a competitive award program, and opportunities to network with established mentors.” Each Founder contributes $1000 to the Circle and funds are used to provide no-strings-attached prizes to start-ups and existing businesses selected by the Founders according to criteria that they establish.
Parry Sound Muskoka Community Network (in turn supported by FedNor) supports the meetings of the Founders and covers costs of an annual gala event known as the Impact Awards, at which the entrepreneurship prizes are announced. Membership is open to all individuals and businesses living and/or operating in the Parry Sound Area.
Mr. Pettinger listed the 32 current Founders including: the Town of Parry Sound, RBC Foundation, Paul Schoefield, Lakeland Holdings, Ritchie Insurance, Parry Sound Insurance, Trestle Brewing Company, 18 James Street, Claudette Boyd, Scotia Bank Parry Sound, Boston Pizza Parry Sound, Parry Sound Area Community Business Development Centre, Rotary Club of Parry Sound, InXpress Canada, Parry Sound Fuels, Crofters Foods Ltd., Orr’s Fine Meats, William Beatty Company, Tamarack North, Torrance Funeral Homes, Georgian Bay Whole Foods, Oldham Law Firm, Ted Scott, Bayshore Financial, Air Rider Hovercraft International, Hall Construction, Adams Bros. Construction, Connor Industries, CIBC Parry Sound, Peter Istvan Photography.
Mr. DiNicolo reported that applications will be open January 1 to March 1, 2020 and winners will be decided upon after the application deadline and awarded at the April 23, 2020 Impact Awards at the JW Marriott. Awards will include: 1) a Parry Sound High School Award sponsored by RBC Financial (amount not yet confirmed); 2) $5,000 second place prize and 3) $10,000 grand prize, with the remainder of the money held in reserve for the next year. Mr. Pettinger reported that the Circle is still accepting Founders until December 31st this year, with the hope that existing founders will continue to participate in subsequent years.
Mr. Pettinger requested that the Town support the project by posting relevant information on the Town website and otherwise broadcasting and promoting the program.
In response to an inquiry as to the geographic catchment area of Founders and eligible applicants, Mr. Pettinger noted that it is not entirely firmed as the Founders want to tend to the inclusive as opposed to exclusive. There are members from the east side of the District, but most are concentrated in the West Parry Sound Area.
Council members congratulated and thanked the deputation for their achievement in getting the Founders Circle started.

5.4 – Ron Jenkins. Sidewalks – repairs and accessibility. Mr. Jenkin inquired as to whether there was any action on the development of a committee to address the accessible sidewalk issue that he raised in a previous deputation.
At the invitation by Mayor McGarvey to respond, CAO Clayton Harris reported that there have been discussions at the staff level with the Human Resources Coordinator taking the lead, currently researching Terms of Reference for such a Committee, with a recommendation scheduled to come back to Council in early 2020.
Mr. Jenkins inquired as to when the sidewalks would be fixed and noted that he recently broke a wheel on his wheelchair.
Mayor McGarvey responded that sidewalk construction, repair, etc. would be considered within the 2020 budget deliberations.
Mr. Jenkins reported that two years ago he fell down stairs located at 49-51 William Street, and that the Director of Public Works was called and viewed the situation. Mr. Jenkins said that nothing has been done. Mayor McGarvey responded that his concerns have now been noted.

Resolutions and Direction to Staff

9.1.1 – Low Pressure Forcemain Parry Sound Drive. Resolution. That the report updating Council on the low pressure forcemain on Parry Sound Drive and concerns raised by Bayside Family Church be received for information purposes. Carried

9.3.1 – BOCC: Emergency Floor Scrubber Replacement. Resolution. That Council authorize the emergency purchase of a new mechanical floor scrubber for the Bobby Orr Community Centre at a cost not to exceed $10,000 including HST; and
That the mechanical floor scrubber be funded with the reallocation of unspent capital funds as follows: $5,000 from the BOCC LED Light conversion project and $5,000 from the BOCC Olympia Laser Level. Carried

9.4.1 – General Insurance Renewal. Resolution. That Council hereby approves the renewal of the Corporation’s general insurance policy with BFL Canada at the premium of $350,914 plus tax for the one-year period ending December 15, 2020. Carried

By-laws

10.2.1 – Rezoning Application – Z/19/14 – College Drive (M2 Developments Inc.). By-Law 2019 – 6999. Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Z/19/14 – 12 College Drive (M2 Developments Inc./Gardens of Parry Sound). At the request of the developer who was not able to be in attendance, Council agreed to postpone the by-law to the January 21, 2020 meeting.

10.4.1 – 2020 Interim Tax Levy. By-law 2019 – 7001. Being a By-Law to provide for an interim tax levy, for the payment of taxes, and for penalty and interest at 1 1/4 percent per month for the 2020 taxation year. Passed, Signed and Sealed.

10.5.1 – Strategic Plan Public Consultation Feedback; Council Input/Workshop Presenter/Facilitator: Andrea Montgomery, Redbrick Communications
Agenda for Strategic Plan – Council Input/Workshop attached:
CAO Clayton Harris introduced the evening’s Strategic Plan (SP) exercise identifying the SP purpose as helping to guide the Town’s decision making well into the future. Mr. Harris reported that Redbrick Communications was hired to do community consultation done through on-line survey, focus groups – including with high school students, and open house forums. Mr. Harris introduced Ms. Andrea Montgomery and Mr. Steph Loch to provide the results of the community consultation and lead the exercise in soliciting Council’s feedback prior to a proposed final report back to Council in January, 2020.
Ms. Montgomery addressed Council from a prepared power point presentation circulated with the meeting agenda. Ms. Montgomery suggested that the Strategic Plan Focus for 2020-2022 was to set a common vision for the future, set a framework for decision making and to support a more efficient organization. The consultation process included meetings with senior leaders, on-line survey, focus groups, youth session, open house and now this evening’s Council session. If captured in the feedback forum, Ms. Montgomery provided a breakdown of participants/respondents by municipal residence, age, time lived in Parry Sound, education, income, and employment. Ms. Montgomery identified the key themes and highest priorities for each feedback forum and put together reported that the following three priority areas emerged: Growth, Development and Housing; Partnerships and Quality of Life; and Organizational Excellence.
Ms. Montgomery set members of Council into two pairs and a triad to review in small groups and provide their feedback on the three priority areas keeping in mind the following: setting priorities that are fiscally sustainable; thinking long-term – beyond 3 years; determining where it is possible to align with public feedback; and considering promises kept and reported back on. After approximately 30 minutes involved in this exercise, Ms. Montgomery took feedback from each small group in turn.

Table 1 – Mayor McGarvey, Councillors Borneman and McCann
Table 2 – Councillors Burden and Horne
Table 3 – Councillors Backman and Keith

Growth, Development and Housing

Table 1
– Recreational Complex – partnerships with Area Municipalities, First Nations, Provincial and Federal governments; opportunity for private sector investment; extends recreational opportunities for all ages; provides incentives for new growth and housing, i.e. people (employers, employees) want to locate here because of amenities.
– Housing – support housing across the housing spectrum; the working population whether rental, attainable rental, attainable home ownership – lobby province to support attainable housing.
– Waterfront – support development of brownfields property; redevelopment of MNR/OPP property; make sure Official Plan and zoning flexibility; upgrades to infrastructure or new development takes into account climate change.
– Facilitate business retention strategies.
Table 2
– Be development ready with infrastructure; reduce red tape; reduce duplicated services i.e. with Area Planning Board, slows down processes and doesn’t necessarily attract development;
– infrastructure services; i.e. swing bridge as an economic driver
– development and utilization of Town owned industrial park, and EDO working on that piece of land.
Table 3
– advocate for a financial sustainability plan with respect to economic development in order to know how Parry Sound can economically grow, with objectives which can be measured on an annual basis; useful for budgeting and as information to the public.
– Infrastructure development – targeted investments in specific technology, revitalization and waterfront plans all built into the Strategic Plan, in order that one can look at the Plan and see progress on the various plan initiatives.
– Recommend longer term Strategic Plan, such as at least 10 years.
– Variety of housing options and look at what can be done with zoning by-law changes to accommodate a mix of population in neighbourhoods.
-Town act as broker for development; facilitate development; Town facilitate connection and realignment of business with economic development organizations in increasing business retention and expansion strategies.

Partnerships and Quality of Life

Table 2
– Maintain and improve ongoing partnerships that exist with service clubs, business community, environmental groups, non-profit agencies; e.g. current municipal and First Nations commitment towards pool & rec centre as well as a number of economic development partnerships which enhance quality of life and increase employment opportunities; look for shared services opportunities which save money for all municipalities.
Table 3
– Need for Recreation Plan and a Mobility Plan, (which takes into account infrastructure, accessibility) and which considers seniors and youth who want to be involved in activities.
Table 1
– Events such as winter light up the Town (bigger than light up park); support private sector events; e.g. women’s weekend; downtown events. As Town can’t afford to do and run every event, there are ways we can support other events. E.g. used to support dragon boat event, now because Rotary supports Rach, we can support event in a particular way that makes it easier for service organizations to run the events.
– Partnership with Lakeland Power re: the Net Zero Community, i.e. a system being designed through the Town to use solar and water generating stations to produce enough power with battery back-up that outside power isn’t needed. This will green up the community, make the community locally sustainable and save money. This project the first in Canada, to be realized within 5 years.
– Opportunities with other municipalities to purchase supplies and equipment.
– Opportunities with area municipalities and other organizations for marketing, tourism opportunities and recreation.

Organizational Excellence
Table 3
– Clear communication to public regarding sustainability and how we are meeting goals. – Interconnection and increased efficiency in administration and shared services.
– Better recognition (i.e. showcasing) of employees’ attributes (e.g. someone who is really good at volunteering), and goals at all levels of organization as it results in increased morale, more employee pride in the organization and community, and good marketing for the Town and community as a good place to work and live.

Table 2
– Defined by employee engagement and the value they see in working for the Town of Parry Sound; this comes with training and educational opportunities, leadership development.
– Value of why we’re here; i.e. for residents and taxpayers of the Town of Parry Sound what is the value of the services that are rendered.
– Defined succession planning for employees.

Table 1
– Look at all aspects of communication with the public; and determine what is working and what is not; consider getting one person to pull all this information together and communicate with the public;
– Fiscal responsibility
– Design of future infrastructure to consider Town’s population; i.e. prepare for growth, physical abilities, age.
– Staff training and employee pride

Ms. Montgomery reported pursuant to direction approved by Council this evening, that all this feedback would be taken into account within the three identified priorities and reported back to Council.

Direction for follow-up
That upon receipt of feedback from the public consultation process and with the input provided by Council at its December 17th meeting, that Redbrick Communications be directed to produce the Strategic Plan 2020-2022 for the January 21st, 2020 Council Meeting for approval. Carried

Council Agenda Preview – December 17, 2019

14 Saturday Dec 2019

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There are a number of items on the agenda that are worth noting:

Closed Session Items
b) personal matter about an identifiable individual, including municipal or local board employees, (Director of Public Works Selection and Employment Agreement).
It looks as though the Town may be close to hiring a new Director of Public Works.
c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (Wellness Centre & Pool Cost Sharing Negotiations);
It’s not clear if the plans are to dispose of the property already purchased for the Pool, or to acquire a separate piece of property adjacent to the current YMCA complex. It looks as though if built the pool will be situated on either of the two locations. This item tends to suggest the Pool project is either ‘hotting up’ or the Town is cutting its losses.

Besides an accessible parking issue for The Gardens (10.2.1) the only other notable item on the agenda is the Strategic Plan presentation (10.5.1). I am not optimistic. It has been said that a camel is a horse designed by a committee. I think the input process and the comments received represent an important step in the process of developing a strategic plan. In the end any good plan needs to distill input and then proceed with vision that embraces reality. A strategic plan is not a shopping list of reasonable and unreasonable objectives. Focus, focus, focus. I am a little discouraged by the fact that the cover photo of the presentation includes a ‘historical’ photo. Not a good omen. Not at all a good omen.

Closed Session

b) personal matter about an identifiable individual, including municipal or local board employees, (Director of Public Works Selection and Employment Agreement);
c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (Wellness Centre & Pool Cost Sharing Negotiations);
d) labour relations or employee negotiations, (Director of Public Works Selection and Employment Agreement);
n) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (Wellness Centre & Pool Cost Sharing Negotiations).

Correspondence
4.1 – Linda Taylor, Program Director, West Parry Sound Community Support Services. 2020 Funding Request
4.2 – Nadine Hammond, Curator/Manager, West Parry Sound District Museum. Update and 2020 Funding Request

 Deputations
5.1 – Bill Mardimae, Gardens Retirement Developments Inc. Gardens Retirement proposed development.
5.2 – Keith Smith. Handicapped parking spaces at The Gardens proposed new building.
5.3 – Chris Pettinger, Dan DiNicolo. Founders Circle.

Resolutions and Direction to Staff
9.1.1 – Low Pressure Forcemain Parry Sound Drive.
Resolution. That the report updating Council on the low pressure forcemain on Parry Sound Drive and concerns raised by Bayside Family Church be received for information purposes.

9.3.1 – BOCC: Emergency Floor Scrubber Replacement.
Resolution. That Council authorize the emergency purchase of a new mechanical floor scrubber for the Bobby Orr Community Centre at a cost not to exceed $10,000 including HST; and
That the mechanical floor scrubber be funded with the reallocation of unspent capital funds as follows: $5,000 from the BOCC LED Light conversion project and $5,000 from the BOCC Olympia Laser Level.

9.4.1 – General Insurance Renewal and Cyber Insurance.
Resolution. That Council hereby approves the renewal of the Corporation’s general insurance policy with BFL Canada at the premium of $350,914 plus tax for the one-year period ending December 15, 2020.

By-laws
10.2.1 – Rezoning Application – Z/19/14 – College Drive (M2 Developments Inc.).

By-Law 2019 – 6999. Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Z/19/14 – 12 College Drive (M2 Developments Inc./Gardens of Parry Sound).

10.4.1 – 2020 Interim Tax Levy.
By-law 2019 – 7001. Being a By-Law to provide for an interim tax levy, for the payment of taxes, and for penalty and interest at 1 1/4 percent per month for the 2020 taxation year.

10.5.1 – Strategic Plan Public Consultation Feedback; Council Input/Workshop Presenter/Facilitator: Andrea Montgomery, Redbrick Communications Agenda for Strategic Plan – Council Input/Workshop attached.
Direction (proposed for adoption following Council’s workshop). That upon receipt of feedback from the public consultation process and with the input provided by Council at its December 17th meeting, that Redbrick Communications be directed to produce the Strategic Plan 2020-2022 for the January 21st, 2020 Council Meeting for approval.

Council Meeting Minutes (Abridged) – November 19, 2019

22 Friday Nov 2019

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The major news from this week’s Town of Parry Sound council meeting is that the Lighthouse development on Salt Dock Road has a green light from Council to proceed.

As always there were questions of Staff about snow removal when we get an early season dump. I think the Town does a good job, but there are always people who want more and faster. Well we can have it, it just costs money. That also means we will have unused capacity if and when it doesn’t snow. How much buffer do you carry in your bank accounts; how much extra life insurance and disability insurance do you carry? I’m sure that if you are conscientious you do what is necessary with a little extra capacity but realize that you really aren’t prepared if we were to get two feet of snow in one day, or you had a house fire. You could survive it, but it will take patience and understanding. I would rather not raise the taxes so that we clear the snow an hour earlier. We shouldn’t be surprised when we get a dump with the quality of weather forecasts. We need to plan for it. If your street isn’t plowed as early as you like, park overnight at a friend’s house where there is earlier service and walk over to your car in the morning. If the sidewalks aren’t clear at 8:00, wait until they are cleared. Don’t play the role of victim. If you want better snow service, let Council know and be prepared to pay for it.

The day we received the dump of snow I had a meeting in the downtown, and I drove. The roads were okay as I traveled down Bowes and Miller Streets. I thought for a minute or two about Peter Brown, Director of Operations retiring at the end of the year. I realized that he doesn’t just worry about getting to work every day, he also has to worry about getting everybody else to work and school every day, and those folks who want to get out for an early coffee. I suddenly understood why he is retiring, at least from this position. When you are a public servant everybody thinks they are your boss and being experts they can tell you how to do your job better. Enough is enough. The job is still open if you think you can do a better job. And you get the benefits and scrutiny that comes with making the Sunshine List.

Closed Session

c) a proposed or pending acquisition or disposition of land for municipal or local board purpose, (property matter);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (update on litigation of cases with the Town);
f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (update on litigation of cases with the Town);
j) educating or training council members and no member shall discuss or deal with any matter in a way that materially advances the business of the Council (municipal finances);

Questions of Staff

3.2.1 – In response to Councillor Borneman’s request for an update on the progress on Waubeek Street, Director of Public Works Peter Brown replied that Waubeek & Melvin will be paved starting tomorrow morning and will be open for business Thursday morning. Some concrete work will be completed in the Spring.

3.2.2 – Councillor McCann inquired as to how staff manage & prioritize the plowing of roads and sidewalks, as he and other Councillors received complaints regarding the snowplowing during the last snowfall. Director of Public Works Peter Brown responded that the Town has a Winter Control Policy available on the website for residents to view which is mandated by Council. At that particular snow event the snow started about 1:30 am and crews were out by 4:30 am plowing & sidewalk clearing. Plowing is done on a priority and traffic flow basis per the policy and Mr. Brown reported that he feels staff are doing an excellent job. Each year the plan is modified to accommodate changes in the community such as the new placement of schools.

3.2.3 – Councillor Backman asked the Director of Development & Protective Services for an update on the strategic planning process. Dave Thompson responded that the process was started with focus group sessions yesterday morning and evening. On November 26th the group will be at the high school for input from the students and there will be an open house in the evening of the 26th at the BOCC from 7:00 to 9:00 pm that the public are welcome to attend. The consultants and senior staff will be present to answer questions. There is a web-based survey on the Town’s website which has over 180 surveys completed to date. After November 26th the consultants will consolidate the information and bring the information forward to the December 17th council meeting for Council’s review and input.

3.2.4 – Councillor Keith inquired of Mr. Brown if he was familiar with any community education programs concerning snowfall events and the need for residents themselves to also be prepared. Mr. Brown replied that he has seen some websites and twitter feeds with this information; he will ensure this information is circulated soon on the Town website and twitter feed.

Correspondence

4.1 – District of Parry Sound Violence Against Women Coordinating Committee. Request as part of national initiative, that the Municipal office flags be lowered to 1/2 mast on December 6, 2019 to mark the National Day of Remembrance and Action on Violence Against Women and specifically to remember the lives lost on December 6th, 1989 of 14 young university students at l’École Polytechnique de Montréal. Circulated to Mayor & Council, on this evening’s agenda as item 8.1 and filed.

4.2 – Climate Action Parry Sound. They are a grassroots organization of concerned citizens committed to limiting and mitigating the effects of human-caused global warming introducing their group to Council. Their goals are to raise awareness, solicit petition signatures to be forwarded to provincial and federal governments and support youth commitment for multi- generational demonstrations in support of “Fridays for Future”. They will network and collaborate with other groups and organizations in our community on lowering our carbon footprint. Circulated to Mayor & Council and filed.

Deputations

5.1 – Glenda Clayton and Monica Moore, Parry Sound Area Food Collaborative. Community Oven. Glenda Clayton addressed Council, introducing the Parry Sound and Area Food Collaborative as a group of key community stakeholders and a number of individual residents who work at championing healthy sustainable food systems for the Parry Sound Area. They have a number of initiatives including the Parry Sound & Area Food Charter. Ms. Clayton reported that a new initiative is a Community Oven – an age-old multi-cultural tradition, and they propose to locate it at the Mary Street Centre, built outside on the green space between their building and the North Star building, now owned by the Ryans. The oven will be available to be rented by various groups and also used for community events. Oven masters will be trained to work with the users. They have conferred with Fire Chief Thompson on some of the safety aspects. It will be heated by wood which will be stored in a locked wood storage building. Ms. Clayton and Ms. Moore concluded by requesting support for this initiative.

5.2 – Ron Jenkins. Sidewalks and repairs required for his wheelchair. Mr. Jenkins addressed Council noting that he came here 6 years ago from Guelph, and loves being here. He said that the elevator in this building won’t accommodate his wheelchair so he walked up the stairs this evening. He & other wheelchair users get together to discuss which back streets to avoid, to minimize the damage to their wheelchairs. He requests that attention be paid to the state of the sidewalks and says it would be very appreciated by him and many other wheelchair users. He requests that Council members use a wheelchair on the sidewalks to see what he means.
The following direction was proposed: That staff develop a report with respect to developing a disabled citizens committee that could make recommendations to Council as to some needs in the community. Carried

5.3 – Nancy Cunningham Re: Lighthouse OPA & ZBA. Ms. Cunningham addressed Council requesting some assurances and clarification on the guarantees put forward by the developer on such items as: only the elevator shaft & no other additions being on the roof, preservation of the trees between the subject property and the Fitness Trail, information on the surveyor and clarification on what height compared to Beaconview – floor or ceiling level, what is the record of the developer with regards to parking, garbage storage & landscaping, and why is the independent planner’s report called a justification report. Ms. Cunningham reminded Council members that most of them were in office when both the Official Plan and the Trails Master Plan were being developed and that the residents rely on those members to support the legislation they helped create. Ms. Cunningham requested a recorded vote on this matter.

5.4 – Josh Morgan, Morgan Planning & Development. Lighthouse Official Plan Amendment/Zoning By-law Amendment (OPA / ZBA). Mr. Morgan, representing Greystone Project Management, addressed Council to summarize the primary topics & concerns expressed during the public meeting in July, the primary themes expressed in correspondence since the public meeting and the steps the applicant has taken since those comments were received and the summary of the land use control measures that would be in place should the by-laws be passed.
In response to the Primary Land Use comments: Triton Engineering Services Limited was retained to peer review the Traffic Impact Study, FRI Corp was retained to peer review the Species at Risk Assessment. The Town retained Jamie Robinson of MHBC Planning to provide his professional planning opinion regarding the appropriateness of the applications.
Riverstone Environmental Solutions Inc prepared an itemized response to the environmental peer review and FRI Corp confirmed that all of their peer review comments had been suitably addressed.
Tatham Engineering Limited prepared an itemized response to the traffic peer review and they accept that there will not be any appreciable level of service or capacity issues and that the entrance alignment and/or sight line improvements can be addressed via Site Plan Approval Process.
L.U. Maughan Company Limited, an Ontario Land Surveyor, was retained to confirm the finished 1st floor elevation of the adjacent Beaconview, which is 203.75 GSC. The elevation of the proposed roof is 203.6 GSC which is lower than the 1st floor elevation of Beaconview. An earth toned roof membrane will be utilized and air conditioning units will not be installed on the roof.
The site plan has been updated to increase the westerly interior side yard setback from 3.47m to 6.0m which allows a greater setback between the building and the fitness trail. With the trail being approx. 9.0m from the westerly property boundary this results in an approx. setback of 15m. Proposed are improvements to the existing trailhead with improved public parking, installation of a trail extension and crosswalk over Salt Dock Road.
Due to the topography of the subject property the designation of Open Public Space doesn’t fit well as its use as a public facility or park would be very difficult. It is more suited to the designation of Residential High Density.
Detailed servicing, grading and storm water management design drawings will be submitted as part of the Site Plan approval process.
Soil Engineers Ltd. have been retained to prepare Phase 1 and Phase 2 Environmental Site Assessment once the ZBA and OPA have been approved to file a Record of Site Condition, if required.
The ZBA is proposed with a Holding provision. The holding provision will not be lifted until such time as the applicant has obtained Site Plan Approval and Record of Site Condition, if required.
Mr. Morgan requested approval of both the Zoning By-law Amendment and the Official Plan Amendment.

5.5 – Jamie Robinson, MHBC Planning. Mr. Robinson addressed Council, reporting that he has 17 years experience throughout central and northern Ontario as a professional planner, and he has been retained by the Town of Parry Sound to take an independent review of this site dealing with the 2 land use planning applications on the agenda this evening. Mr. Robinson said that the 2 by- laws are intended to establish the principle of use for the site; i.e. “is this an appropriate site for a building of the size, of the massing of the scale that’s proposed with the site specific amendments that are identified through the zoning by-law? That’s the question before Council with both the OPA and the ZBA”. Mr. Robinson said that the specific details would be considered through the site plan agreement that will be brought to Council at a later time.
With respect to the earlier deputation concerning guarantees to the surrounding area and residents with respect to the application, Mr. Robinson reported that Mr. Morgan identified that the site plan control process provides those guarantees and also the zoning by-law amendment that’s before Council this evening does specifically establish a building envelope of the site, and it does specifically establish a maximum height provision for this building so it effectively establishes a building location and a massing for development on this site. If the proposed development were ever to exceed those requirements, additional planning approval would be required and there would be a public meeting for that so the by-law itself is an important component to provide those assurances to the public. Mr. Robinson also noted that as Mr. Morgan mentioned, the site plan process does provide those specific details as well.
With respect to comments as to whether Mr. Robinson’s report was a “justification report”, or a “review report”, Mr. Robinson said that it is a “review report”. Mr. Robinson noted that there is a footer within his report which is incorrect, and for that he apologized and confirmed that it is a review report.
Mr. Robinson noted that the OPA relates to Schedule A of the Official Plan to be modified to re-designate the lands to High Density Residential. The lands currently are not being used as a park and in historical documents these lands are not identified for future parkland purposes.
In the ZBA there are a number of different modifications proposed: a height of 12.5 m, the height is measured from the front lot which in this case the front yard abuts Salt Dock Road. The elevations of 203.75 and 203.6 were provided by the surveyors. For assurances to the public those elevations would be encapsulated in the site plan agreement and the zoning by-law itself specified a maximum height of 12.5m. The specifics of the elevator are included in the ZBA and would require an amendment if proposed to be changed.
The by-law requires 50% front yard, the proposed reduction is to 29%; the front yard contains parking, snow storage and landscaped open space. While the front yard faces Salt Dock Road, the building itself faces Georgian Bay. Outdoor parking spaces are 3m x 6m which meets the requirement of the zoning by-law; however, each indoor parking space is proposed to be 2.7m x 6m.
A Holding “H” Symbol is added to a zoning by-law amendment and it effectively provides some conditions that need to be satisfied before a building permit can be issued. What the Holding symbol means is that site plan control is required. Specific items are included in the holding symbol and the site plan agreement which reflect the public comments and concerns. The details, “nuts & bolts”, of the site plan agreement will be ironed out by staff during the site plan process, details such as design requirements related to roof structures, restrictions on mechanicals on roof. As all this information has to be built right into the site plan agreement this gives assurance as it is a legal binding agreement between the property owner, the Town and any future property owner as it’s an agreement registered on title.
Mr. Robinson reported that in context of the surrounding developments, there are a number of high-density developments in the area, and in his opinion, he thinks the proposed development does make efficient use of existing infrastructure and is appropriate both from a scale perspective and a density perspective and is compatible with surrounding land uses.
With regard to the height, Mr. Robinson reported that he believed there have been some steps taken to protect the views for the existing condominium in the area.
Mr. Robinson reported that he believed there has been adequate consideration given to trail connection and parkland aspects.
The traffic study identifies there is existing transportation infrastructure in the area sufficient to support the additional demand that would be created.
The parking requirements do exceed the minimum requirements.
An Endangered and Threatened species assessment was completed and determined there is a very low likelihood of endangered or threatened species present. A timing window is recommended to be included in the site plan agreement.
In conclusion, Mr. Robinson reported that an independent look at each of the public comments was undertaken and addressed within his report. Having reviewed the Official Plan and having reviewed the Growth Plan for Northern Ontario and the Provincial Policy Statement, Mr. Robinson reported that he believed that the proposed development is consistent with the PPS and conforms both with the growth plan and the Town’s Official Plan and would represent good land use planning.

After the deputations Council dealt with prioritized Item 10.2.2

10.2.2 – Lighthouse Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA).
By-law 2019 – 6991. Being a By-law to Adopt Official Plan Amendment No. 2 – Part of Block Q of Plan 123 and a portion of Part 7 of 42R129.
A recorded vote was taken:
Yes – Councillor Vanessa Backman, Councillor Paul Borneman, Councillor Roger Burden, Councillor Brad Horne, Councillor Bonnie Keith, Councillor Doug McCann, Mayor Jamie McGarvey
Passed, Signed & Sealed

By-law 2019 – 6992. Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Part of Block Q of Plan 123 and a portion of Part 7 of 42R129. That the following amendment be included in the by-law:
Despite Section 8.2 of By-law 2004-4653, as amended, the property shall be limited to a maximum of 43 Apartment Dwelling Units. Carried
A recorded vote was taken:
Yes – Councillor Vanessa Backman, Councillor Paul Borneman, Councillor Roger Burden, Councillor Brad Horne, Councillor Bonnie Keith, Councillor Doug McCann, Mayor Jamie McGarvey
Passed, Signed & Sealed

Resolutions and Direction to Staff

9.3.1 – BOCC Championship Banner Display Policy. Resolution. That Council approve the Bobby Orr Community Centre Championship Banner Display Policy as attached as Schedule A. Carried

9.3.2 – West Parry Sound Area Recreation and Culture Centre (Wellness Centre and Pool Complex). Direction. THAT the update report on the West Parry Sound Area Recreation and Culture Centre (Wellness Centre and Pool Complex) be received for information purposes. Carried

9.3.3 – Parry Sound Wastewater Treatment Plant Inspection Report. Resolution. That the report on the September 4, 2019 Ministry of the Environment, Conservation and Parks (MECP) Parry Sound Wastewater Treatment Plant Inspection Report be received for information purposes. Carried

9.3.4 – Municipal Modernization Program, Expression of Interest. Resolution. Whereas Intake 1 for the Municipal Modernization Program was announced on November 12, 2019 by the Province; and
Whereas the program only applies to 405 small and rural Ontario municipalities, including Parry Sound; and
Whereas municipalities must submit an intention to apply by November 22, 2019; and
Whereas an Expression of Interest must be submitted by December 6, 2019;
Now Therefore staff be directed to submit the Town’s intention to apply to the Municipal Modernization Program for funding for a review of current waste management services with the objective of finding service delivery efficiencies and creating a long-term waste management strategy; and
That staff report back to Council prior to the December 6, 2019 deadline should an alternative project be determined as more appropriate. Carried

By-laws

10.1.1 – Curbside Waste & Recycling Collection Contract Extension Spokesperson: Peter Brown, Director of Public Works.
By-law 2019 – 6994. Being a bylaw to amend bylaw 2011-6048 and bylaw 2019-6890, to authorize the execution of an extension of the existing curbside waste and recycling collection contract with Waste Connections of Canada Inc. for one year, ending December 31, 2020. Passed, Signed & Sealed

10.2.1 – Municipal Office and Firehall Custodial 2020 and 202.
By-law 2019 – 6984. That Council authorizes the execution of a contract with Bernie Filiatrault’s Janitorial for Custodial services of the Municipal Office and Council Chambers set-up. Passed, Signed & Sealed
By-law 2019 – 6985. That Council authorizes the execution of a contract with Bernie Filiatrault’s Janitorial for Custodial services at the Firehall Complex. Passed, Signed & Sealed

10.3.1 – Parry Sound Area Founders Circle Agreement.
By-law 2019 – 6993. Being a by-law to authorize the execution of an Agreement with the Parry Sound Area Founders Circle to support business innovation and new business’s ideas. Passed, Signed & Sealed

10.4.1 – Debenture issue for completed 2018 and 2019 Capital Works.
By-law 2019 – 6989. A By-law of the Corporation of the Town of Parry Sound to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $727,779.50 Towards the Cost of the Stockey Centre Roof/Hardy Board Siding. Passed, Signed & Sealed
By-law 2019 – 6990. A By-law of the Corporation of the Town of Parry Sound to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $860,435.56 Towards the Cost of the Bobby Orr Community Centre Ice Pad Replacement. Passed, Signed & Sealed

Council Agenda Preview – November 19, 2019

16 Saturday Nov 2019

Posted by in Parry Sound, Town Council

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I thought this was going to be a “nothing burger” agenda package until I took a look at the attachments. Item 9.3.2 provides an overview, with architectural drawings of what is now referred to as the “West Parry Sound Area Recreation and Culture Centre”, 49,000 square feet and $32 million. The funding request submitted to upper tier government is for $23.5 million leaving the seven municipalities and two First Nation communities on the hook for $8.5 million. While I would normally suggest you go to the Town’s website to download the full agenda package I have clipped the proposal portion of the agenda package and made it available through this link.

Beyond that the agenda is a nothing burger. No, wait, there is Item 10.2.2, Lighthouse Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA). This includes the report from outside consultants regarding the proposed condominium development on Salt Dock Road. Once again, I have clipped the appropriate section from the agenda and made it available through this link. (It’s 226 pages in length.)

I will not present my opinions on either of the two items, but I will note that if the West Parry Sound Area Recreation and Culture Centre is in fact funded and developed it will fundamentally transform the Town of Parry Sound and the surrounding communities. On both items I plan to keep my opinions to myself. There are enough opinions out there already. I will focus on the numbers and the implications that are not so obvious.

Closed Session

c) a proposed or pending acquisition or disposition of land for municipal or local board purpose, (property matter)

e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (update on litigation of cases with the Town)

f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (update on litigation of cases with the Town)

j) educating or training council members and no member shall discuss or deal with any matter in a way that materially advances the business of the Council (municipal finances)

Correspondence

4.1 – District of Parry Sound Violence Against Women Coordinating Committee. Request that the Municipal office flags be lowered to 1/2 mast on December 6, 2019 to mark the National Day of Remembrance and Action on Violence Against Women and specifically to remember the lives lost on December 6th, 1989 of 14 young university students at l’École Polytechnique de Montréal.

4.2 – Climate Action Parry Sound. They are a grassroots organization of concerned citizens committed to limiting and mitigating the effects of human-caused global warming introducing their group to Council.

Deputations

5.1 – Glenda Clayton and Monica Moore, Parry Sound Area Food Collaborative. Community Oven.

Resolutions and Direction to Staff

9.3.1 – BOCC Championship Banner Display Policy. Resolution. That Council approve the Bobby Orr Community Centre Championship Banner Display Policy as attached as Schedule A.

9.3.2 – West Parry Sound Area Recreation and Culture Centre (Wellness Centre and Pool Complex). Direction. That the update report on the West Parry Sound Area Recreation and Culture Centre (Wellness Centre and Pool Complex) be received for information purposes.

9.3.3 – Parry Sound Wastewater Treatment Plant Inspection Report. Resolution. That the report on the September 4, 2019 Ministry of the Environment, Conservation and Parks (MECP) Parry Sound Wastewater Treatment Plant Inspection Report be received for information purposes.

9.3.4 – Municipal Modernization Program, Expression of Interest. Report to follow.

By-laws

10.1.1 – Curbside Waste & Recycling Collection Contract Extension. By-law 2019 – 6994. Being a bylaw to amend bylaw 2011-6048 and bylaw 2019-6890, to authorize the execution of an extension of the existing curbside waste and recycling collection contract with Waste Connections of Canada Inc. for one year, ending December 31, 2020.

10.2.1 – Municipal Office and Firehall Custodial 2020 and 202. By-law 2019 – 6984. That Council authorizes the execution of a contract with Bernie Filiatrault’s Janitorial for Custodial services of the Municipal Office and Council Chambers set-up.
By-law 2019 – 6985. That Council authorizes the execution of a contract with Bernie Filiatrault’s Janitorial for Custodial services at the Firehall Complex.

10.2.2 – Lighthouse Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA). Spokesperson: Jamie Robinson, MHBC Planning, Urban Design & Landscape Architecture.
By-law 2019 – 6991. Being a By-law to Adopt Official Plan Amendment No. 2 – Part of Block Q of Plan 123 and a portion of Part 7 of 42R129.
By-law 2019 – 6992. Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Part of Block Q of Plan 123 and a portion of Part 7 of 42R129.

10.3.1 – Parry Sound Area Founders Circle Agreement. By-law 2019 – 6993. Being a by-law to authorize the execution of an Agreement with the Parry Sound Area Founders Circle to support business innovation and new business’s ideas.

10.4.1 – Debenture issue for completed 2018 and 2019 Capital Works.
By-law 2019 – 6989. A By-law of the Corporation of the Town of Parry Sound to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $727,779.50 Towards the Cost of the Stockey Centre Roof/Hardy Board Siding.
By-law 2019 – 6990. A By-law of the Corporation of the Town of Parry Sound to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $860,435.56 Towards the Cost of the Bobby Orr Community Centre Ice Pad Replacement

 

Council Meeting Minutes (Abridged) – November 5, 2019

11 Monday Nov 2019

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Council approved a couple of items related to the Wellness/Pool complex that moves the process forward. Beyond that there was nothing discussed or agreed that caught my interest.

Closed Session

  1. c) a proposed or pending acquisition or disposition of land for municipal or local board purpose, (property matter)
  2. e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (French Public School Board; Tax-Exempt properties);
  3. f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose (French Public School Board)

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof1.4.1 – Councillor Horne declared Pecuniary Interest on item 10.2.1 regarding the Fire Dispatch Service Agreement with the West Parry Sound Health Centre (WPSHC) as his spouse is the Chief Operating Officer of the WPSHC. Councillor Horne left the room, did not participate in discussion nor vote on the item.

Questions of Staff

3.2.1 – In response to Councillor Borneman’s inquiry regarding the presence of lead in drinking water, Director of Public Works Peter Brown responded that Town of Parry Sound staff are mandated and do sampling for lead all through Parry Sound, and have received relief from doing a number of samples because all lead samples have come back extremely low. Mr. Brown noted that the majority of lead samples in municipalities that do exist, including within Parry Sound, are in people’s plumbing not in the municipal pipe system.

3.2.2 – In response to Councillor Borneman’s inquiry with respect to the projected completion date of the Waubeek Street project, Mr. Brown noted that the bad weather is having a negative impact, however the contractors are working hard to compete it and the watermain work at the top of Waubeek Street near the intersection with Belvedere should start on Thursday and Melvin Street should be done by tomorrow. Mr. Brown reported that he hopes that at least one lift of asphalt will be laid before winter.

3.2.3 – In response to Councillor McCann’s inquiry as to whether the watermain work at Belvedere might necessitate blocking off traffic for which notice should be given, Mr. Brown reported that he did not anticipate full closure of the street, and that vehicles would have access through at least one lane.

Correspondence
4.1 – Dan Madigan, Elizabeth Court. Request for “no parking anytime” signs related to cars parked on Elizabeth Court. Referred to By-law Enforcement Officer and Public Works Director with signs erected and by-law enforcement monitoring being carried out.

4.3 – Gurneth Hoddy, President Parry Sound Seniors Club 1269. Request for $5,000 funding for 2020. Circulated to Mayor & Council and to the Director of Finance for budget 2020 consideration with an acknowledgment letter sent.

4.4 – Don Cowan, William Street. Request for 4-way stop at James-William Street. Circulated to Mayor & Council and Director of Public Works. Based on a previous similar request, the Director of Public Works has included for consideration in the 2020 budget an amount for a complete engineering review of the intersection.

4.5 – Stephanie Allman, Enbridge Gas. Notice of Hearing for 2020 Rate increase application. Circulated to Mayor & Council and filed.

4.6 – Guy Bourgouin, MPP Mushkegowuk – James Bay. Requesting support for Bill 125 re: Making Northern Ontario Highways Safer Act. Circulated to Mayor & Council and filed.

4.7 – LCBO Convenience Outlets Program. Accepting proposals up to November 20th from retailers to be a LCBO Convenience location. Circulated to Mayor & Council and filed.

Deputations
5.1 – Joanna Han, Co-chair of the Parry Sound Drug Strategy and Community Health Promoter for the North Bay Parry Sound District Health Unit. Regarding Community Sharps Bins
Ms. Han addressed Council from a prepared power point presentation on the value of Community Sharps Bins to help keep communities safe. Ms. Han advocated a non- judgemental, non-coercive and client centred “harm reduction” philosophy to substance use, that on the basis of evidence, reduces the impact on individual user and society. Ms. Han said that a harm reduction approach does not encourage or increase substance use; harm reduction programs help reduce infectious diseases, overdoses and deaths, injection substance use in public places, number of used needles in public, sharing of needles and other substance use equipment, and crime; and that harm reduction programs help increase employment among people who use substances, outreach and education and referrals to programs and services.
Ms. Han cited needle exchange stats for Parry Sound branch of the Health Unit with 80,194 needles out, 61,283 needles returned, resulting in almost 19,000 missing, giving rise to a safety risk to people. The presence of an easily accessible 24/7 Community Sharps Bin where needles can be dropped off, improves community safety, protects children, reduces health care costs and reduces the stigma.
With respect to the location, feedback has been collected by people locally who use needles, with 3 top locations in town selected. The next step is to have a focus group composed of members with lived substance-use experience select the recommended location(s). With Town inspection and approval, the site is prepared and bin installed. Accompanying installation of the bin, will be a community sharps education and communication plan.
Ms. Han provided a summary of tasks and associated costs breakdown for the Health Unit/CMHA and Town partners, with ongoing maintenance costs from $0 to $2,500 annually; and sharps disposal costs of $1,500 to $7,700 annually dependent upon who takes responsibility.
The following motion was made:
That Town staff be directed to work together with the Health Unit to bring a Community Sharps Bin program forward to 2020 budget and establish guidelines. Carried
In response to Councillor inquiries, Ms. Han reported that the usual location for a Community Sharps Bin is in a discreet but central location. With respect to the number of needles that have been issued but not returned, Ms. Han responded that the Health Unit is not sure where they all are, and that one possibility is that some are being held and accumulated to be returned all at once.

5.2 – Daniel Collings. Regarding Second Harvest/Food Rescue
Daniel Collings addressed Council from a prepared power point presentation on Food Rescue, with more information on the program at http://www.foodrescue.ca. Mr. Collings provided some statistics on surplus food, noting that 35.5 million metric tonnes of food is wasted in Canada annually which costs $100 billion with respect to associated water, electricity, labour and transportation to deal with it. Food in landfill creates methane gas, a leading cause of climate change.
Mr. Collings reported that a study conducted by Secord Harvest and Value Chain Management International found that 58% of all food produced is lost or wasted and of that 32% could have been rescued to support communities across Canada. Put another way, Mr. Collings noted that the annual avoidable food loss is enough to feed every Canadian for 5 months.
With respect to food insecurity, Mr. Collings noted that 13% of Canadians; i.e. 4 million, with 1.15 being children have inadequate access to healthy, affordable food, with income as the cause of food insecurity.
Mr. Collings provided more detail on Second Harvest which operates the Food Rescue program, noting that it is Canada’s largest food rescue organization, in operation for over 30 years, and has developed FoodResue.ca as a solution to expand their model, using a website to directly connect food business to non-profit organizations, resulting in greater capacity for food rescue and distribution.
Mr. Collings provided information on registering on-line to donate or rescue food, and information on the tracking features of the program, including amount and value of food donated and rescued, and greenhouse gases averted. Mr. Collings provided an example of the on-line process from start to finish of registering to donate food, with specification provided on the category and care of the food, approximate weight, location of donor site, and preferred pick-up time, through to the information received by the potential food rescuer (eligibility criteria being any charity or not-for-profit organization) and commitment to pick-up, thereby taking it out of the marketplace.
Mr. Collings noted that the Food Rescue program is a partner of the Climate Protection Program of which the Town is a member, and that greenhouse gases reduced as a result of food averted from landfill could be used for the targets and strategies for reduction in 2020.
Mr. Collings noted that statistically, 1 in 8 families in Canada struggle to put food on the table, but that in Parry Sound-Nipissing, it is 1 in 7. Since the program was piloted in May of 2018, over 1000 food businesses and 850 social service agencies are using the program with over 600,000 pounds of food rescued with specific champions in Parry Sound including Harry’s No Frills, Trestle Brewing Company, Boston Pizza and on the agency side including the Salvation Army, Mary Street Centre, and Harvest Share.
In response to Councillor queries, Mr. Colling noted that perishable food donated which is 14 days before the best before date and shelf stable food which is 3 months prior to the best before date are eligible for tax receipts. With respect to liability, Mr. Collings noted that the Donation of Food Act, 1994 prevents a person donating food in good faith from being held liable for injuries as a result of the consumption of the food. In addition, the social services agencies receiving and distributing the food are vetted by Second Harvest to ensure they have safe food handling practices in place.

5.3 – Ted Knight, St. James United Church. Regarding Support for Consent Application B 25/2019 (PS) (St. James Centennial United Church) and request for relief from Cash-in-lieu of parkland dedication.
Mr. Knight addressed Council on behalf of St. James United Church/Mary Street Centre, requesting relief from the required payment in lieu of parkland dedication of one new lot. Mr. Knight noted that the Church wants to sever the property that includes a law office at 22 Miller Street, so that the Church can move forward with its programs to help the community. Mr. Knight said that St. James United Church is not a developer that builds houses or units, but rather is a developer of services required by so many in the community, and that by severing and selling the former manse at 22 Miller Street, the church can further respond to needs of the community through various outreach programs. In conclusion, Mr. Knight requested exemption from the cash-in-lieu of parkland requirement in the consent application.

Resolutions and Direction to Staff

9.2.1 – Consent Application – B 25/2019 (PS) (St. James Centennial United Church) Spokesperson: Taylor Elgie, Manager of Building and Planning Services. Resolution.
That a decision on Consent Application No. B 25/2019 (PS) (St. James Centennial United Church) be approved subject to:
1. Payment for cash-in-lieu of parkland dedication for one new lot.
2. That the applicant be advised that each of the severed and retained lots require separate and individual water and sewer services, or, if necessary, an easement be conveyed for any services which traverse either the severed or retained lot in favour of the other lot.
3. That the severed lot ensure that parking requirements are satisfied (either by parking on-site, obtaining permission from the Town or including a right-of-way on the retained parcel).
The following amendment was made:
That the resolution be amended so that numbered clause 1 reads: “Payment of $1 for cash-in-lieu of parkland dedication for one new lot.” Amendment Carried. The amended resolution was voted on: Carried as amended.

9.2.2 – Ambulance In-Vehicle Computers. Resolution. That the Council for the Town of Parry Sound approve the budgeted purchase of ambulance in-vehicle computers in the amount of $87,550.00 plus HST from Interdev. Carried.

9.2.3 – Municipal Office and Firehall Custodial 2020 and 2021 John Este, Chief Building Official. Resolution. That Council elects to accept neither of the proposals received regarding the work of Schedule C in the RFP – Custodial 2020 and 2021. (Town Office sidewalk entrance maintenance – snow shovelling, sanding, etc.). Carried.

9.3.1 – Amendment to Wellness Centre & Pool Committee Terms of Reference. Resolution. Whereas it is desirable that clarity be provided in the Wellness Centre Pool Committee’s Terms of Reference regarding which municipal procedural by-law governs the Committee’s procedures; and
Whereas the Town of Parry Sound provides secretariat services and hosts the Wellness Centre Pool Committee meetings,
Now therefore the Council of the Town of Parry Sound hereby authorizes the following amendment to the Wellness Centre Pool Committee’s Terms of Reference as previously adopted by Resolution 2019 – 087:
That the sentence: “Roberts Rules shall apply to matters not covered by these Terms of Reference.”, be replaced with: “The Town of Parry Sound’s procedural by-law shall apply to matters not covered by these Terms of Reference, with Robert’s Rules of Order applying in any case where provision is not made by the Town of Parry Sound’s procedural by-law”; and
That the Wellness Centre Pool Committee’s Terms of Reference shall be so amended upon the unanimous consent of the respective participating Councils. Carried.

9.3.2 – Integrity Commissioner Report – 2018. Resolution. Whereas Section 14 of the Council, Boards and Committees Code of Conduct By-law 2018-6875 requires that the Integrity Commissioner provide an annual report on previous year activities to Council;
Now Therefore Council accepts the Integrity Commissioner’s response through the Clerk, that no complaints were received, and no investigations conducted in 2018. Carried.

9.3.3 – Wellness Centre & Pool Complex – ICIP Grant Application. Resolution. THAT the Council for the Town of Parry Sound supports the Town of Parry Sound as the lead for submitting a joint application to the Investing in Canada Infrastructure Program (ICIP), Community, Culture and Recreation Funding Stream for a “West Parry Sound Area Recreation Complex” on behalf of the seven (7) West Parry Sound area Municipalities and the First Nations Communities of Wasauksing and Shawanaga; and
THAT the proposed commitment and share of the estimated capital and operating costs of the project for each Municipality and First Nation Community be determined upon the completion of the report by CS&P Architects, with input from the Citizens Advisory Committee and the development of a facility governance model by the CAO Steering Committee; and
THAT the Mayor & Clerk be authorized to sign the relevant documents related to the ICIP application and cost sharing agreement. Carried.

By-laws

10.2.1 – Fire Dispatch Contract. By-law 2019 – 6980. Being a By-law to authorize the execution of an agreement with the West Parry Sound Health Centre for the provision of Fire Dispatch services. Passed, Signed & Sealed.

10.2.2 – Rezoning Application – Z/19/15 – 32 Great North Road (Distler for Ambraska). By-Law 2019 – 6981. Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for 32 Great North Road (Distler for Ambraska). Passed, Signed & Sealed.

10.2.3 – Appointment and Agreement with Philip West for on-call after-hours Municipal Law Enforcement services. By-law 2019 – 6986. Being a By-law to authorize an agreement for municipal by-law enforcement on-call service and appoint Philip West as a Municipal By-law Enforcement Officer. Passed, Signed & Sealed.

10.3.1 – Olympia Ice Resurfacer Advertising: Canadian Tire Parry Sound. By-Law 2019-6979. That Council authorize the execution of an agreement with Canadian Tire Parry Sound, for advertising on the entire Olympia Ice Resurfacer Unit for a term of three (3) years. Passed, Signed & Sealed.

10.3.2 – CS&P Consulting Services Contract – Wellness Centre & Pool Complex. By-law 2019 – 6987. Being a By-law to authorize the execution of an agreement with CS&P Architects for Consulting Services for the Wellness Centre & Pool Complex. Passed, Signed & Sealed.

10.4.1 – POA Defaulted Fines Collection Fees. By-law 2019 – 6982. Being a bylaw to amend by-law 2010-5408 The Fees and Services Charges by-law to add a Schedule “I” named POA Service Fees. Passed, Signed & Sealed.

10.4.2 – 2019 Debenture. By-law 2019 – 6983. Being a by-law to authorize certain new capital works of The Corporation of the Town of Parry Sound (the “Municipality”); to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing such capital works; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC. Passed, Signed & Sealed.

Council Agenda Preview – November 9, 2019

01 Friday Nov 2019

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There is nothing particularly notable or controversial; just taking care of business. Certainly Enbridge Gas, Item 4.5, is taking care of business.

Closed Session

e) – litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (French Public School Board; Tax-Exempt properties);

Correspondence

4.1 – Dan Madigan, Elizabeth Court. Cars parked on Elizabeth Court.

4.2 – Nathan Cato, Director, Government Affairs, Canadian Pacific. CP Holiday Train – November 29th, 2019.

4.3 – Gurneth Hoddy, President Parry Sound Seniors Club 1269. Request for $5,000 funding for 2020.

4.4 – Don Cowan, William Street. Request for 4-way stop at James-William Street.

4.5 – Stephanie Allman, Enbridge Gas. Notice of Hearing for 2020 Rate increase application.

4.6 – Guy Bourgouin, MPP Mushkegowuk – James Bay. Requesting support for Bill 125 re: Making Northern Ontario Highways Safer Act

Deputations

5.1 – Joanna Han, Co-chair of the Parry Sound Drug Strategy and Community Health, Promoter for the North Bay Parry Sound District Health Unit. Community Sharps Bins.

5.2 – Christine Bome, Daniel Collings. Second Harvest/Food Rescue.

Resolutions and Direction to Staff

9.2.1 – Consent Application – B 25/2019 (PS) (St. James Centennial United Church). Resolution.That a decision on Consent Application No. B 25/2019 (PS) (St. James Centennial United Church) be approved subject to:
1. Payment for cash-in-lieu of parkland dedication for one new lot.
2. That the.applicant be advised that each of the severed and retained lots require separate and individual water and sewer services, or, if necessary, an easement be conveyed for any services which traverse either the severed or retained lot in favour of the other lot.
3. That the severed lot ensure that parking requirements are satisfied (either by parking on-site, obtaining permission from the Town or including a right-of-way on the retained parcel).

9.2.2 – Ambulance In-Vehicle Computers. Resolution. That the Council for the Town of Parry Sound approve the budgeted purchase of ambulance in-vehicle computers in the amount of $87,550.00 plus HST from Interdev.

9.2.3 – Municipal Office and Firehall Custodial 2020 and 2021. Resolution. That Council elects to accept neither of the proposals received regarding the work of Schedule C in the RFP – Custodial 2020 and 2021.

9.3.1 – Amendment to Wellness Centre & Pool Committee Terms of Reference. Resolution. Whereas it is desirable that clarity be provided in the Wellness Centre Pool Committee’s Terms of Reference regarding which municipal procedural by-law governs the Committee’s procedures; and
Whereas the Town of Parry Sound provides secretariat services and hosts the Wellness Centre Pool Committee meetings,
Now therefore the Council of the Town of Parry Sound hereby authorizes the following amendment to the Wellness Centre Pool Committee’s Terms of Reference as previously adopted by Resolution 2019 – 087:
That the sentence: “Roberts Rules shall apply to matters not covered by these Terms of Reference.”, be replaced with: “The Town of Parry Sound’s procedural by-law shall apply to matters not covered by these Terms of Reference, with Robert’s Rules of Order applying in any case where provision is not made by the Town of Parry Sound’s procedural by-law”; and
That the Wellness Centre Pool Committee’s Terms of Reference shall be so amended upon the unanimous consent of the respective participating Councils.

9.3.2 – Integrity Commissioner Report – 2018. Resolution. Whereas Section 14 of the Council, Boards and Committees Code of Conduct By-law 2018-6875 requires that the Integrity Commissioner provide an annual report on previous year activities to Council;
Now Therefore Council accepts the Integrity Commissioner’s response through the Clerk, that no complaints were received, and no investigations conducted in 2018.

9.3.3 – Wellness Centre & Pool Complex – ICIP Grant Application. Resolution. THAT the Council for the Town of Parry Sound supports the Town of Parry Sound as the lead for submitting a joint application to the Investing in Canada Infrastructure Program (ICIP), Community, Culture and Recreation Funding Stream for a “West Parry Sound Area Recreation Complex” on behalf of the seven (7) West Parry Sound area Municipalities and the First Nations Communities of Wasauksing and Shawanaga; and
THAT the proposed commitment and share of the estimated capital and operating costs of the project for each Municipality and First Nation Community be determined upon the completion of the report by CS&P Architects, with input from the Citizens Advisory Committee and the development of a facility governance model by the CAO Steering Committee.

By-laws

10.2.1 – Fire Dispatch Contract. By-law 2019 – 6980. Being a By-law to authorize the execution of an agreement with the West Parry Sound Health Centre for the provision of Fire Dispatch services

10.2.2 – Rezoning Application – Z/19/15 – 32 Great North Road (Distler for Ambraska). By-Law 2019 – 6981. Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for 32 Great North Road (Distler for Ambraska).

10.2.3 – Appointment and Agreement with Philip West for on-call after-hours Municipal Law Enforcement services. By-law 2019 – 6986. Being a By-law to authorize an agreement for municipal by-law enforcement on-call service and appoint Philip West as a Municipal By-law Enforcement Officer.

10.3.1 – Olympia Ice Resurfacer Advertising: Canadian Tire Parry Sound. By-Law 2019-6979. That Council authorize the execution of an agreement with Canadian Tire Parry Sound, for advertising on the entire Olympia Ice Resurfacer Unit for a term of three (3) years.

10.3.2 – CS&P Consulting Services Contract – Wellness Centre & Pool Complex. By-law 2019 – 6987. Being a By-law to authorize the execution of an agreement with CS&P Architects for Consulting Services for the Wellness Centre & Pool Complex.

10.4.1 – POA Defaulted Fines Collection Fees. By-law 2019 – 6982. Being a bylaw to amend by-law 2010-5408 The Fees and Services Charges by-law to add a Schedule “I” named POA Service Fees.

10.4.2 – 2019 Debenture. By-law 2019 – 6983. Being a by-law to authorize certain new capital works of The Corporation of the Town of Parry Sound (the “Municipality”); to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing such capital works; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC.

 

 

Counci lMeeting Minutes (Abridged) – August 13, 2019

20 Tuesday Aug 2019

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There is quite a bit to unpack from the decisions of the Town of Parry Sound Council’s August 13, 2019 meeting.

Closed Session. – multiple items are ongoing of which a couple have been decided and are included in the decisions coming out of the Closed Meeting. Among the ongoing items not yet disclosed it seems that the discussions with Seguin about a boundary change are still active.

7.1 – Wellness Centre & Pool Committee. It seems that things are still moving forward.

7.2 – Big Sound Marina Divestiture. Carried. This is an interesting issue. Because it came out of the Closed Session there is no documentation regarding the terms of the agreement to acquire the facility. I have requested a copy of the agreement and will provide an analysis once it has been received and reviewed.

9.4.1 – Big Sound Marina – Floating Breakwater and Dock C replacement. Carried. I would like to better understand where the Town is going with this major investment which is linked to 7.2 above.

10.4.1 – Rezoning Application – Z/19/08 – 1 College Drive (Canadore College Board of Governors). By-law 2019 – 6949. Defeated. I have commented on this in an earlier post and I have nothing more to offer on the subject. I will be interested to see how this plays out and what comes next. Municipal Chess? Perhaps it’s just Municipal Checkers. Hopefully it’s not Municipal Hangman.

Closed Session

b) personal matter about an identifiable individual, including municipal or local board employees, (conflict of interest opinion);
c) a proposed or pending acquisition or disposition of land for municipal or local board purpose, (potential property disposal), (2 potential property purchases);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (municipal election court application update), (contractor services);
f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose (municipal election court application update), (conflict of interest opinion), (servicing agreement);
n) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (potential property purchase), (boundary negotiations).

Disclosure of Pecuniary Interest and the General Nature Thereof
1.4.1 – Mayor McGarvey declared pecuniary interest on item 10.4.2 Home Hardware Lease Agreement as he works for another Home Hardware store. Mayor McGarvey left the room for the item, did not participate in discussion nor vote on the item.

Public Meeting

2.1 – Official Plan Amendment No. 3 and Zoning By-law Amendment – Z/19/6 – Smith Crescent (YMCA/Wickman). Subsequent to an explanation of how the public was notified of application Z/19/6 Smith Crescent (YMCA/Wickman), Manager of Building & Planning Services Taylor Elgie gave an explanation of the purpose of the proposed concurrent Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA), being to re-designate the lands from Public Open Space to Rural Residential.
Mayor McGarvey invited those in favour of the proposed OPA and ZBA to address Council. No one spoke in favour.
Mayor McGarvey invited those in opposition of the proposed OPA and ZBA to address Council. June Smith addressed Council on behalf of herself and husband Verne who live at 40 Smith Crescent in a house built by her husband`s family 60 years ago, and separated from the open space by the driveway on Smith Crescent going into the YMCA property. Ms. Smith expressed concern about the potential for environmental harm as a result of the proposed rezoning and development, including the loss of wetlands which are a critical part of the environment and have a complex ecosystem. Ms. Smith also expressed concern that blasting might compromise the structure of their house, and well.
In conclusion, Ms. Smith requested that the proponents provide a detailed environmental assessment and engineering report outlining the impact of a building project on the ecosystem and existing neighbourhood buildings, prior to considering the zoning by-law amendment.
Mr. Elgie reported that one letter had been received in opposition, also from June & Verne Smith outlining similar concerns to that given orally by Ms. Smith this evening. Mayor McGarvey concluded the public meeting with notice that objections to the passing of either of the amendments will be received by the Clerk within 20 days from the date such notice is given, which objections will be forwarded to the Local Planning Appeal Tribunal. If an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, the Local Planning Appeal Tribunal may choose to dismiss the appeal

Questions of Staff

3.2.1 – In response to Councillor Keith’s inquiry regarding a strong odour coming from a storm drain experienced in particular during dry spells, on the east side of James Street near the theatre and County Gourmet, Director of Public Works, Peter Brown said that this problem has been noted in a few other locations in the downtown and the concern is that it may be an illegal sanitary sewer connection into the storm sewer. Mr. Brown said that the Town has hired a contractor to run a lateral camera up the storm sewer, and the work is scheduled in the next week or so, early morning before traffic starts with results expected within a few weeks after the camera work.

3.2.2 – In response to Councillor Borneman’s inquiry as the status of Waubeek and Isabella Street projects, Mr. Brown provided some details on project status supporting his summary that the projects were going well, on time, and should be finished before end of the construction season.

3.2.3 – In response to Councillor Borneman’s inquiry as to the status of the BOCC renovation project, Manager of Parks & Recreation April McNamara reported that the BOCC renovation project is going well and on time, with walls painted last week, boards up this week and that ice should be in ready for the season start in September.

3.2.4 – In response to Councillor Backman`s inquiry as to the tree planting program, Manager of Parks & Recreation April McNamara reported that a tree assessment was undertaken in early summer, with some trees removed in Market Square and on William Street, and that trees will be replanted in late fall at two trees for every one taken down.

Correspondence

4.1a – Peter Scully. Request for traffic calming sign on Church St. at McMurray referred to Director of Public Works for follow-up.

4.1b – Peter Scully. Appreciation for traffic calming sign on Church St. at McMurray

4.2 – Barbara O’Brien. Advocacy for Splash Pad. Circulated to members of Council and Manager of Parks & Recreation.

4.4 – David Coles, Chair, Downtown Business Association. Advocacy for Reinstatement of Waterfront Advisory Committee. Circulated to members of Council and the CAO for consideration.

4.5 – Dave Coles, Chair, Downtown Business Association. Request Town’s assistance in helping keep downtown clean and beautiful. Circulated to members of Council, to the Director of Public Works and Manager of Parks & Recreation.

4.6 – Dave Coles, Chair, Downtown Business Association. Request Town`s assistance in addressing safety in the downtown area, including an invitation to participate in a walk-about tomorrow evening to go over issues. Circulated to members of Council with some available to attend the walk about.

4.7 – David Sweetnam, Executive Director Georgian Bay Forever. Responses to Council 3 questions raised at GBF June 4th, 2019 deputation regarding: Phragmites and invasive species funding, Parry Sound deployments of the Autonomous Underwater Vehicle (AUV), and data sharing from shoreline cleanups. Circulated to members of Council and filed.

4.8 – Indigenous Services Canada. Wasauksing Swing Bridge – Public Consultation re: future operations, to be held 6 PM Wednesday, August 21st at the Bobby Orr Community Centre. Circulated to members of Council and posted on bulletin board.

4.9 – Michelle Sims. Request for 4-way stop at James/William/Rosetta intersection. Circulated to Council members for consideration on direction and to the Director of Public Works.

Deputations

5.1 – Linda West, Hands Off Our Trees. RE: Potential loss of trees along Fitness Trail as a result of proposed development. Linda West addressed council from a power point presentation requesting that the existing open space zoning as identified just west of the Fitness Trail remain so. Ms. West referred to the Town’s website which references the Town’s Trail Master Plan of 2015 listing the Waterfront Trail as one of the Amazing Places. Ms. West also noted that the Waterfront Trail contributes to the Town economy, as tourist trail users purchase goods and use services in the community. Ms. West also referred to the physical and mental health benefits of walking and that a return walk along the Fitness Trail between Salt Dock Road and Bay Street is the equivalent of 2 miles, a recommended daily minimum exercise.
Ms. West expressed concern that the proposed development will not improve Waterfront Trail users’ health, and instead will likely have negative results. Ms. West concluded by noting that many communities are trying to achieve what Parry Sound has done with respect to physically connecting greenways, trails, open space corridors, waterways and natural areas; and asked why not leverage the Trail Master Plan.

5.2 – Vince Kulchycki – Chief Operating Officer, and Jennifer Montpetit – Advanced Planning and Communications Lead, Lakeland Holding Ltd. SPEEDIER and DEMOCRASI projects as part of ToPS-Lakeland solar agreement Vince Kulchycki and Jennifer Montpetit addressed Council from a prepared power point presentation on two new projects.
The project objective of SPEEDIER (Smart, Proactive, Enabled, Energy Distribution; Intelligently, Efficiently, Responsive), is to shift towards a net-zero smart community through among other initiatives: increasing solar and energy storage; reducing load on locally constrained transmission stations; electric vehicle (EV) adoption reducing greenhouse gas; developing a net metering solution utilizing solar and waterpower; developing greater automation and integration within the utility environment; developing smart residential demand management via controllable hot water tanks EV chargers and battery storage.
The problem identified in the project DEMOCRASI is that Distributed Energy Resources (DER) aggregators provide their services through the distribution network to the system operator at a cost to local distribution companies, leading to grid instability and asset degradation, thereby increasing the need for higher capital expenditures borne by ratepayers.
The project objectives are to expand from single feeder to complete network, leading Parry Sound to reach the net-zero goal; and management and control of various DERs (Hydro, hot water heaters, demand response, solar, EVs, batteries (residential and substation).

Ratification of Matters from Closed Agenda

7.1 – Wellness Centre & Pool Committee. Resolution. That Council supports the CAO continuing in his role on the CAO Wellness Centre and Pool Committee. Carried

7.2 – Big Sound Marina Divestiture. By-law 2019 – 6947. Being a By-law to authorize the execution of an agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Fisheries and Oceans for the divestiture of the Big Sound Marina. Passed, Signed and Sealed

Resolutions and Direction to Staff

9.1.1 – Civic Scholarship Award. That upon the recommendation of the Scholarship Committee, Council awards the 2019 Civic Scholarship to Nicole Babcock-Ritchie in the amount $500.00. Carried

9.1.2 – Parks & Recreation Master Plan: Letter of Invitation to Participate. Direction. That staff send the invitation to the Municipality of McDougall & Seguin Township to participate in an Area Parks & Recreation Master Plan (or update) per Schedule A.
The following amendment was moved:
That the invitation to the Municipality of McDougall and Seguin Township to participate in the update of the Parks and Recreation Master Plan be extended to the other 4municipalities in West Parry Sound and to the First Nation Communities of Wasauksing and Shawanaga. Amendment Carried. The amended direction was voted on: Direction carried as amended

9.1.3 – Market Square Park – Public Wi-Fi Hours of Service. Direction. That Council direct staff to contact Vianet and have the public Wi-Fi hours in Market Square Park amended to be available from 7am – 7pm daily. Carried

9.1.4 – Memorial Bench & Tree Policy. Resolution. That Council approve the combined Memorial Bench & Tree Program, per Schedule A. Carried

9.1.5 – Appointments to Library Board and EMS Advisory Committee. Resolution. That Resolution 2018-142 appointing individuals to various Boards and Committees, be amended by ratifying Parry Sound Public Library Board appointments of Tom Lundy representing the Township of The Archipelago, Susan Murphy representing the Township of Carling, Lynne Gregory representing the Municipality of McDougall; and that Colleen O`Hare be appointed as a member at large instead of representing the Town of Parry Sound; and
That Resolution 2018-143 appointing members of Council and staff to various Boards and Committees be amended by removing Dave Thompson from the Parry Sound District Emergency Medical Services Advisory Committee, as Mr. Thompson is a staff resource person, not a Committee member. Carried

9.1.6 – Exemption Received from Provincial Approval of Official Plan Amendments. Direction. That the report be received for information purposes. Carried

9.4.1 – Big Sound Marina – Floating Breakwater and Dock C replacement. Resolution. That the Council for the Town of Parry Sound authorize staff to develop a Request for Design Build services in conjunction with Tatham Engineering for the replacement of the floating breakwater and Dock C at Big Sound Marina; and further further that staff release an RFP for replacement of the Floating Breakwater and Dock C as a Design Build project. Carried

Other Business

9.5.1 – Deposit/Return Program for Single Use Plastic/Aluminum/Metal Drink Containers. Resolution. WHEREAS the Province of Ontario, through the Ministry of the Environment, Conservation and Parks, has posted a discussion paper entitled “Reducing Litter and Waste in our Communities”; and WHEREAS producer responsibility has not been adequately addressed by the Province of Ontario; and WHEREAS a successful deposit-return program for single use plastic, aluminum and metal drink containers has been in existence in other Provinces in Canada including Newfoundland, Nova Scotia and British Columbia; and WHEREAS these successful programs have eliminated many of these containers from the natural environment;
THEREFORE BE IT RESOLVED THAT the Council of the Town of Parry Sound endorses the Corporation of the Town of Halton Hills’ Resolution 2019-0141 calling upon the Province of Ontario, through the discussion paper entitled “Reducing Litter and Waste in our Communities”, to review and implement a deposit/return program for all single use plastic, aluminum and metal drink containers; and further THAT that the Province of Ontario review current producer requirements and look for extended producer responsibility for all packaging; and further THAT a copy of this motion be sent to the Premier of Ontario; the Minister of the Environment, Conservation and Parks; the Minister of Municipal Affairs; the Association of Municipalities of Ontario and all municipalities in the Province of Ontario. Defeated
The following direction was moved:
That staff draft a resolution for the next Council meeting, incorporating information from Halton Hill’s Resolution 2019-0141 regarding deposit/return program, in addition to new information as provided by Special Advisor David Lindsay in his report on Recycling and Plastic Waste, Direction Carried

9.5.2 – Opposition to Changes in 2019 Provincial Budget and Planning Act. Resolution. BE IT RESOLVED that Council for, accepting the facts and sentiments expressed in the City of Stratford’s resolution attached as Schedule A regarding opposition to Changes in the 2019 Provincial Budget and Planning, does hereby request a meeting with MPP Norm Miller, Minister of Municipal Affairs and Housing Steve Clark, and other related ministries on the effects of downloading onto municipal governments; and
THAT this resolution be forwarded to the Association of Municipalities of Ontario (AMO), to initiating municipality the City of Stratford, and to all other municipalities in Ontario.
The following motion to postpone was made: That the resolution be postponed to September 3rd, 2019. Carried to postpone

By-laws

10.1.1 – Agreement: Nipissing-Parry Sound Student Transportation Services. By-law 2019 – 6948. Being a by-law to execute an agreement with Nipissing-Parry Sound Student Transportation Services for the provision of a school bus transfer site at the Kinsmen Park. Passed Signed and Sealed

10.4.1 – Rezoning Application – Z/19/08 – 1 College Drive (Canadore College Board of Governors). By-law 2019 – 6949. Being a Temporary Use By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for 1 College Drive (Canadore College Board of Governors and Conseil scolaire public du Nord-Est de l’Ontario).
Councillor Borneman requested a recorded vote.
Councillor Backman no
Councillor Borneman no
Councillor Burden no
Councillor Horne no
Councillor Keith no
Councillor McCann no
Mayor McGarvey no
0-7. By-law Defeated

10.4.2 – Lease Extension Home Hardware Reciprocal Lease for Fitness Trail. By-law 2019 – 695. Being a By-law to Renew a Lease with Home Hardware Stores Limited until December 31st, 2029 for lands known as the Rotary Algonquin Regiment Fitness Trail and Town Owned Lands. Passed, Signed and Sealed.
The following direction was moved: That staff be directed to approach the property owner with respect to a formal land swap with respect to these properties. Carried

Council Meeting Minutes (Abridged) – May 7, 2019

12 Sunday May 2019

Posted by in Parry Sound, Town Council

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There is nothing unexpected in the meeting minutes of May 7, 2019. A couple of items are worth noting. Additional details are found below in the body of this post.

7.1. – Recommendation to Dispose of CP Station. It looks as though the CP Station will be sold. I hope it finds a useful future, that hasn’t been the case to date with the CN Station.

10.3.3 – Rezoning Application – Z/19/02 – Pine Drive. Best Western has received approval to land in Parry Sound.

Other

1.4.1 – Mayor McGarvey Declared Pecuniary Interest on item 6.3.1 on the Closed Agenda and item 7.1 on the Open Agenda, as his wife is the Executive Director of the Festival of the Sound. He did not attend the Closed Session; and left the room for item 7.1 on the Open Agenda, did not participate in discussion nor vote on the item.

1.4.2 – At the commencement of item 9.4.1, Councillor Backman left the room, did not participate in discussion, nor vote on the item. At the conclusion of the meeting, Councillor Backman submitted a written declaration of pecuniary interest on the item as she is a member of WPS SMART.

Public Meeting

2.1 – Proposed Zoning By-law Amendment– Z/19/03 – 32 Riverdale Road (Laforme/Hubert)
With reference to the first matter on Proposed Zoning By-law Amendment – Z/19/03 – 32 Riverdale Road (Laforme/Hubert), Clerk Rebecca Johnson reported that Notice was given by prepaid first-class mail to the required prescribed agencies and property owners within 120 metres, posted on the property, and was placed on the Town’s website. Manager of Building & Planning Services Taylor Elgie reported that the applicant has requested relief from the Residential First Density (R1) Zone to permit two residential units within the existing structure and to reduce the parking space size from 3 metres by 6 metres to 3 metres by 5.4 metres. The property is an existing building located at 32 Riverdale Road, known as Lot 72 on Plan 172, in the Town of Parry Sound. Mayor McGarvey invited anyone who wished to speak in favour of this proposed zoning by-law amendment to come forward. Marie Laforme, owner of 32 Riverdale Road addressed Council saying that she is in favour of the proposed zoning by-law amendment. Mayor McGarvey invited anyone who wished to speak in opposition of this proposed zoning by-law amendment to come forward. No person came forward. Mr. Elgie reported that no letters have been received either in favour of, or in opposition to the proposed zoning by-law amendment.
Mayor McGarvey advised that the public should contact staff or check the Town’s website to see when this amendment will come back for a decision. Council, at its discretion, may approve the proposed Zoning B-law Amendment. If so, it must either circulate notice of passing of the by-law or give notice in the local press. Objections to the passing of the by-law will be received by the Clerk within 20 days from the date such notice is given, which objections will be forwarded to the Local Planning Appeal Tribunal. If an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, the Local Planning Appeal Tribunal may choose to dismiss the appeal.

2.2 – Proposed fee for the consideration of Alternative Solutions as defined by the Ontario Building Code.
With reference to the second matter on the Proposed Fee for Alternative Solutions Consideration under the Building Code Act, Ms. Johnson reported that Notice was given by advertisement in the newspaper and was placed on the Town’s website. With respect to the purpose of the proposed fee, Chief Building Official John Este reported that the building code act and the code itself make provision for compliance through the use of alternative solutions. The prescriptive part of the code is reasonably straight forward to review. Alternative solutions require great care during review since the Goals and Objectives must be evaluated, and, the alternative solution must be compared to an acceptable prescribed solution. Since this takes extra staff resources, it makes sense to levy a suitable fee to offset this resource cost. Some of this background was provided with the notice on the Town’s web site and has been circulated. No person came forward in response to Mayor McGarvey’s invitation for members to speak either in favour of, or in opposition to the proposed by-law amendment. Mr. Este reported that no letters have been received as a result of this notice. Mayor McGarvey advised that the public should contact staff or check the Town’s website to see when the proposed by-law will come back for a decision. Carried

Questions of Staff

3.2.1 – In response to Councillor Keith’s inquiry regarding what steps the Town has or can take to mitigate flooding in the Parry Sound area, Director of Public Works Peter Brown reported that the only location where there has been substantial flooding is on Parry Sound Road behind the Hospital. He noted that he has had extensive discussions with the Hospital representatives, private property owners and CN Rail and will continue to monitor over the summer months.

3.2.2 – In response to Councillor Keith’s inquiry regarding the fire rating process, Fire Chief Dave Thompson reported that forest fire regulations through the Forestry Act require fire rating on April 1st annually. The Town has three fire rating visual sites: one on Bowes Street entering Town; one on Church Street entering Town, and the third at the Waste Transfer Station. Area municipalities work together or maintain a common fire rating.

3.2.3 – In response to Councillor Borneman’s inquiry regarding construction projects underway, Mr. Brown reported that contractors are on-site blasting related to the Isabella Street project; that the Dennis Street project is finished; and the Macklaim Street project will start tomorrow. With respect to the Waubeek Street project, Mr. Brown reported that significant work has been done, however incidents of members of the public driving through red lights on Waubeek, putting staff at risk, has resulted in the decision made to close Waubeek Street for a couple of months to local traffic only starting next week.

3.2.4 – In response to Councillor Borneman’s inquiry regarding renovations at the Bobby Orr Community Centre, Manager of Parks & Recreation April McNamara reported that the floor is out, three feet of new compacted sand is in place, insulation is being laid, and the project is on-time.

3.2.5 – In response to Councillor McCann’s inquiry regarding the process for repair of wash-outs, Mr. Brown reported that the Town has a protocol to prioritize worst cases first. In all events it is necessary to call for locates which can take 5-7 days; On the list to attend to are ones on Brenda, Louisa and Edward Streets, and that the Town would appreciate receiving information from the public on Town road allowance wash outs, if the Town hasn’t already reached out.

3.2.6 – With respect to road line painting, Mr. Brown responded to Councillor McCann’s additional inquiry on this subject to say that line painting will likely commence within the next month when the road reaches a more consistent appropriate ambient temperature and the sand has been swept, the latter action being undertaken now.

Correspondence

4.4 – Scott Scarrow, Board member, Granite Harbour. Granite Harbour waste collection review request, specifically that the Town provide recycling and waste collection services, as opposed to Granite Harbour providing these services privately. Referred to Director of Public Works for follow-up, with a report brought back to the next Council meeting.

5.1 – Ian Fleming, Alison Scarrow, Dan DiNicolo, Donald Sanderson, John Sallinen, Festival of the Sound Board. Future of the CP Station/Festival Office – Withdrawn

Ratification of Matters from Closed Agenda

7.1 – Recommendation to Dispose of CP Station. Advise the current tenant (Festival of the Sound) of the Town’s intention to sell the CP Station property. Staff will ensure that the Festival of the Sound is aware that their business needs will be taken into consideration as it relates to timeline of the sale of the property;
Declare the CP Station surplus to the needs of the Town in accordance with Town policies; and Hire a realtor to dispose of the property in an “as-is” condition and make the Environmental Site Assessment available for review in the Town’s Office. Carried

Resolutions and Direction to Staff

9.4.1 – Appointment as a WPS SMART Member.That Clayton Harris, the Town’s Chief Administrative Officer be appointed as a member of WPS SMART to represent the Town, replacing the former representative, Rob Mens, the former CAO. Carried

By-laws

10.1.1 – Financial Assistance to Elderly Persons Centres. That staff be directed to process the grant payment to Parry Sound Seniors Club in the amount of $5,000, as approved through the 2019 Budget Process, being 100% of the budget for Seniors Assistance; and Provide correspondence to the Parry Sound Seniors Club indicating the October 31 deadline for their annual grant requests; and encourage the Club review their membership’s place of residence and request financial support from those area communities as well. Carried
By-law 2019 – 6917. Being a By-law to revoke By-law 2001-4399 regarding an out-dated funding provision for an Elderly Persons Centre. Read a First, Second and Third time, Passed, Signed and Sealed.

10.1.2 – Appointment of Treasurer. By-law 2019 – 6921. Being a By-law to appoint Stephanie Phillips as Treasurer of the Town of Parry Sound Read a First, Second and Third time, Passed, Signed and Sealed.

10.3.1 – Pointe au Baril EMS Base. By-law 2019 – 6918. Being a By-law to authorize the execution of an agreement with the Township of The Archipelago for the use and occupation of the EMS Base located at 70 South Shore Rd., Pointe au Baril. Read a First, Second and Third time, Passed, Signed and Sealed.

10.3.2 – Primary Public Safety Answering Point. By-law 2019 – 6920. Being a By-law to authorize the execution of an agreement with the OPP for the provision of 9-1-1 Primary PSAP Services. Read a First, Second and Third time, Passed, Signed and Sealed.

10.3.3 – Rezoning Application – Z/19/02 – Pine Drive (John Jackson Planner Inc. on Behalf of V.G. Cox Limited). By-law 2019-6922. Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Pine Drive (John Jackson Planner Inc. on Behalf of V.G. Cox Limited). Passed, Signed and Sealed.
Direction Approved for Staff Follow-up: That staff be directed to bring forward pole sign renewal until January 31, 2045 for Oastler Park Shopping Plaza Limited. Carried

10.4.1– Georgian Nordic Paddling MOU RE: William Street Park for Paddling Training Centre. By-law 2019 – 6919. Being a by-law to approve the memorandum of understanding with Georgian Nordic Paddling for use of William Street Park as a paddling training centre. Passed, Signed and Sealed.

Council Meeting Minutes (Abridged) – April 2, 2019

07 Sunday Apr 2019

Posted by in Parry Sound, Town Council

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Once again, I’m back to posting the outcome of Town of Parry Sound council meetings. The intent is to provide folks with a more easily digested summary of what is going on at Town Hall. The local media covers, at most, a couple items. The official documents, while comprehensive, are a slog to get through. This council meeting ‘wrap’ is intended to provide an abridged summary of the council meeting minutes as a means to keep people updated on events in our town. These summaries are not intended to be comprehensive. If you want to completely understand what went down at council meetings I suggest you attend the meetings, watch the meetings live or as recorded on YouTube, and/or read the full agenda package and minutes of the meeting.

These posts complement the official agenda issued by the Town of Parry Sound and the Council Agenda Preview posted at this site. Refer to either of these documents for background information on the agenda items.

The most notable items on the agenda were:
7.1 – The Town has approved extending an offer of employment for the position of Director Finance/Treasurer.
9.3.1 – The Bobby Orr Community Centre ice surface rebuild was approved. It should be ready for September.

Reminder: the 2019 Town of Parry Sound Budget discussion will be held in the council chambers on April 9th starting at 6:00 PM. The meeting is open to the public.

Public Meeting

2.1 – Notice of a Complete Application and Public Meeting Concerning a Proposed Zoning By-law Amendment – Z/19/01 – 21 Miller Street (Barker). After an explanation of how notice of the Public Meeting was given, Manager of Building & Planning Taylor Elgie advised the public that the applicant has requested relief from the C1 zone to permit four residential dwelling units within a Converted Dwelling, in addition to all the uses in a C1 zone. Mayor McGarvey invited any members who wished to speak in favour of, and then in opposition to the proposed Zoning By-law to come forward. No members of the public spoke either in favour or, in opposition to the proposed Zoning By-law Amendment. Mr. Elgie reported that one adjacent property owner, Mr. Brian Moore, wrote in support of the application, indicating that housing is in demand and that this type of application is in the best interests of the community.

Questions of Staff

3.2.1 – In response to Councillor Keith’s inquiry as to the train stuck on CNR tracks impeding road traffic in Town, Director of Public Works Peter Brown reported that he was not informed by rail company as is the protocol, and that it was by his own night crew staff at 8:30 P.M. last evening that he was alerted to the situation. In response to additional questioning regarding consequences to the rail company for this breach of protocol, Mr. Brown reported that he would be following up with a fairly aggressive email and phone call advising that the company needs to follow the notification procedures as required.

3.2.2 – In response to Councillor Keith’s inquiry as to how it is determined when plows are taken off the trucks, Mr. Brown reported that plows are kept on the trucks as long as there is possibility of snow.

Correspondence

4.1– Request for Silver level sponsorship of the 1st Annual Rotary 3 Pitch “Strikes. This item has been circulated to members of Council, the CAO and forwarded to the Manager of Parks & Recreation for follow-up, as well as forwarded to the budget process for Council’s consideration.

4.2 – Regarding concerns that a portion of the Canadore College building will be rented out to an organization that does not fit with the intended use of the building. This item has been circulated to members of Council and the CAO, with a motion added to the agenda under Other Business to address the issue.

4.3 – Request that before the Town considers a resolution urging the Ministry of Education to release funds for the building of a new school, which would effectively close Nobel and McDougall Schools, that a proper accommodation review commence to allow for public consultation. This item has been circulated to members of Council and the CAO, with a motion added to the agenda under Other Business to address the issue.

4.4 – Audit Plan for 2018 This item has been circulated to members of Council, the CAO and the Manager of Accounting for information purposes.

4.5 – Concern with Stockey Centre’s decision to not renew agreement with ARTS. This item has been circulated to members of Council, the CAO and the Programming & Events Manager at the Stockey Centre for follow-up. A related item #10.3.1 is on the agenda this evening, with respect to accepting a proposal in response to a Request for Proposals (RFP) and signing an agreement for an art exhibition over the 2019 season at the Stockey Centre.

Deputations

5.1 – Dave Brunton, Linda West and Adam Jeffery; Rotary Club of Parry Sound. 3 Pitch Against Cancer.

5.2 – Anne Bossart, Tower Hill Gardeners. Tower Hill Update.

5.3 – Mr. Joe Bossart complemented staff on a well-done 2019 budget.

Ratification of Matters from Closed Agenda

7.1 – By-law 2019-6909. Being a By-law to authorize the execution of an employment agreement for the position of Director Finance/Treasurer. Read a First, Second and Third time, Passed, Signed and Sealed.

Resolutions and Direction to Staff

9.1.1 – RFQ – Sewer Flushing and Cleaning. Carried

9.1.2 – Tender – Sewage Pump Station 9 Modifications. Carried

9.3.1 – BOCC Ice Surface Rehabilitation Project – Tender Award. Carried

9.3.2 – Tender Award – BOHF Gift Shop Renovation. Carried

9.3.3 – 2019 Canadian Association for Sport Heritage Conference, Fredericton, New Brunswick. Carried

9.3.4 – Drinking Water Inspection Report. Carried

9.4.1 – 2019 Budget Presentation. Carried

9.5.1 – Canadore College Space Rental for non-College Purposes. Resolution 2019 – 035. That the Cormier/Shipman letter regarding concerns about the rental of Canadore College building space for non-College purposes, be referred to staff to report back to the next Council meeting. Carried

9.5.2 – Status Update Request of Education Ministry re: Parry Sound High School. Resolution 2019 – 036. Whereas the Town has been approached by the Near North District School Board requesting support to move the new Parry Sound High School project forward on the site of the existing Parry Sound High School, and Whereas the Town has received correspondence from the Municipality of McDougall requesting an updated accommodation review, Now Therefore Be It Resolved that: Staff be directed to send a letter to the Minister of Education, requesting a current status update on the proposed new school, and the process for moving forward. Carried

By-laws

10.3.1 – Charles W. Stockey Centre & Bobby Orr Hall of Fame Art Exhibition. Resolution 2019 – 037. That Council accepts the Art Exhibit proposal from 18 James Street for the Charles W. Stockey Centre & Bobby Orr Hall of Fame. Carried.
By-law 2019 – 6904. Being a By-law to authorize the execution of an agreement with 18 James Street for rental of wall space for an art exhibit at the Charles W. Stockey Centre for the Performing Arts. Passed, Signed and Sealed.

10.3.2 – Hatchets Rowing Centre use of Yvonne Williams Park MOU. By-law 2019 – 6905. Being a by-law to authorize the execution of a Memorandum of Understanding with the Hatchets Rowing Centre for the use of Yvonne Williams Park as a rowing training centre. Passed, Signed and Sealed

10.3.3 – Tower Hill Gardeners & Tower Hill Park MOU. By-law 2019 – 6906. Being a by-law to authorize the execution of a Memorandum of Understanding with the Tower Hill Gardeners & Georgian Bay Master Gardeners for maintaining gardens at Tower Hill Park. Passed, Signed and Sealed.

10.3.4 – Northern Ontario Heritage Fund Corporation, Northern Ontario Internship Program Agreement. By-law 2019 – 6907. Being a By-law to authorize the execution of an agreement with Northern Ontario Heritage Fund Corporation accepting the terms and conditions of the approval of the Bobby Orr Hall of Fame Marketing & Digital Media Intern. Passed, Signed and Sealed.