Council Agenda Preview – March 16, 2021

13 Saturday Mar 2021

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

Tags

Agenda, BOCC, Health, Infrastructure, McDougall, parry sound, Rezoning, tourism, Town Council, Water Management

There are a few ‘interesting’ items on the agenda. Your definition of interesting may not align with mine.

Closed Session – Sifto Canada Corporation lease of Smelter Wharf.
The Town has the burden of hosting any number of salt trucks rolling through town abusing the infrastructure. It’s not through any fault of the operators, but the weight of the trucks and the ongoing freeze-thaw creates significant damage annually to our roads, the expense of which is added to our taxes. I am sure that there many people who would like to have the noise and traffic of these trucks eliminated. As is the case with many other issues, it is the residents of the Town of Parry Sound who bear the burden for the benefit of the neighbouring communities.

9.2.1 – 2020 Water System Summary Report.
It seems we have considerable excess capacity in terms of water supply. It may not be the case for water treatment, but that is a separate report.

9.3.1 – Consent Application B/06/2021 – Barnes.
This application is being recommended for denial on the basis of community character and the need for rental properties. More importantly the request would result in lots that would not meet the minimum requirements in terms of coverage, set back, etc.
On a tangentially related planning matter, it seems we will have a cannabis dispensary on Pine Drive. If Bars, Booze and Banks are required to be in the downtown, why does the cannabis dispensary get a break? It turns out that there are some good reasons related to provincial regulations, but it is likely that we will see alcohol in the south end. There already is a bank. And the cannabis store will be close to munchies stores. A coincidence?

10.2.1 – Delegation of Authority: MOU with NBPSDHU for use of BOCC as mass vaccination site.
I suppose we won’t be going to the medical clinic for vaccinations.

Abridged Agenda

Closed Session
That pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address matters pertaining to:
(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Sifto Canada Corporation lease of Smelter Wharf).

Correspondence
4.1 Municipality of McDougall
Defeated Resolution to support Parry Sound removal from Planning Board.

4.2 – Don Brisbane, North Bay Parry Sound District Health Unit Board Member.
Resignation

4.3 – Seguin Township.
Support Resolution requesting Health Unit publish WPS Area COVID statistics.
Support Resolution requesting more proactive communication from Health Unit.

4.4 – Township of The Archipelago.
Support Resolution requesting Health Unit publish WPS Area COVID statistics.

4.5 – Municipality of McDougall.
Support Resolution requesting Health Unit publish WPS Area COVID statistics.
Support Resolution requesting more proactive communication from Health Unit.
Support Resolution requesting Health Unit establish bi-weekly meetings with WPS Area Mayors.
Appointment of Mayor Jamie McGarvey to Health Unit Board.

4.6 – Township of Carling.
Support Resolution requesting Health Unit publish WPS Area COVID statistics.
Support Resolution requesting Health Unit establish bi-weekly meetings with WPS Area Mayors.
Appointment of Mayor Jamie McGarvey to Health Unit Board.

4.7 – Township of McKellar.
Appointment of Mayor Jamie McGarvey to Health Unit Board.

4.8 – Municipality of Magnetawan.
Support Resolution requesting more proactive communication from Health Unit.

4.9 – Jim Chirico, Medical Officer of Health/Executive Director NBPSDHU (Health Unit).
Response to municipal request to publish COVID-19 data for WPS.
Establishment of bi-weekly meetings with WPS Area Mayors.
Notice of Don Brisbane resignation from NBPS District Health Board.
4.10 – Margaret McCullough.
Request to enact animal welfare legislation to combat puppy mills.

Deputations
5.1 – James Murphy, RTO12-Explorers’ Edge.
Activities Update in support of Tourism section in Parry Sound and Area.

Resolutions and Direction to Staff
9.2.1 – 2020 Water System Summary Report.
Resolution
Whereas the Town of Parry Sound owns and operates the Parry Sound Drinking Water System (M.O.E. Designation Number 2200000585) which has been categorized as a “Large Residential” Drinking Water System, and
Whereas Ontario Regulation 170-03 (as amended) under the Safe Drinking Water Act requires, according to “Schedule 22 Summary Reports for Municipalities” that all large Municipal Residential Drinking water systems have a report prepared no later than March 31st of each year addressing the items detailed in the Regulation and is given to the members of Council in the case of a drinking water system owned by a municipality;
Therefore, be it resolved that Council of the Town of Parry Sound hereby acknowledges receipt of the report titled:
“Town of Parry Sound Tony Agnello Water Treatment Plan, Large Municipal Residential Drinking Water System Summary Report 2020”, as prepared by Kyle Hall, Manager of Water Systems.

9.3.1 – Consent Application B/06/2021 – Barnes.
Resolution
That Council of the Town of Parry Sound hereby recommends denial of Parry Sound Area Planning Board Application Number B/06/2021 – Barnes.

9.4.1 – Extension of Virtual Council Meetings.
Resolution
Whereas the COVID-19 Economic Recovery Act, 2020, S.O. 2020, c. 18 expanded the opportunity for Municipal Councils, Local Boards and their Committees to meet electronically, and
Whereas in response, Council passed By-law 2020 – 7061 permitting by means of a resolution, certain expanded terms of electronic participation at meetings of Council, Local Boards and its Committees; and
Whereas pursuant to By-law 2020-7061, Council extended by Resolutions 2020-082 and 2020-112 until March 31, 2021 expanded terms of electronic participation at meetings; and
Whereas best-case COVID-19 vaccine roll-out plans suggest an autumn, 2021 date before all residents of Canada desiring a vaccine will be able to receive one; and
Whereas public health experts advise that as the vaccine is rolled out, practices such as physical distancing, masking, and limiting the number of individuals in gatherings continue to be importance measures to combat transmission of COVID-19 virus and its variants;
Now Therefore Be It Resolved that Council of the Corporation of the Town of Parry Sound extends until December 31, 2021 the terms of electronic participation at meetings of Council, Local Boards or Committees of either them per the following:
a) electronic participation counts towards quorum;
b) electronic participants are permitted to vote; and
c) electronic participation is permitted in a meeting closed to the public.

9.4.2 – Appointment to the North Bay Parry District Health Unit Board.
Resolution
That Whereas Council of the Corporation of the Town of Parry Sound has received notice of the resignation of Don Brisbane from the Board of Health of the North Bay Parry Sound District Health Unit, representing the West Parry Sound municipalities; and
Whereas Council has received resolutions from the Township of Carling, Municipality of McDougall, and the Township of McKellar nominating/approving the appointment of Mayor Jamie McGarvey to fill the vacancy, with similar nominations being considered by the Township of The Archipelago, Seguin Township and the Municipality of Whitestone at their next respective Council meetings;
Now Therefore Council of the Corporation of the Town of Parry Sound accepts, effective March 2, 2021, the resignation of Don Brisbane from the Board of Health of the North Bay Parry Sound District Health Unit with appreciation for his sixteen years of service in this capacity; and
That effective upon nomination/appointment from all seven West Parry Sound municipalities, Mayor Jamie McGarvey is hereby appointed as joint representative for the seven West Parry Sound municipalities on the Board of Health for the North Bay Parry Sound District Health Unit for a term ending November 30, 2022, or until a successor appointment is made.

By-laws
10.2.1 – Delegation of Authority: MOU with NBPSDHU for use of BOCC as mass vaccination site.
By-law 2021 – 7113
Being a by-law to delegate signing authority to Clayton Harris, CAO, for the purpose of authorizing an MOU for use of the Bobby Orr Community Centre by the North Bay Parry Sound District Health Unit as a mass COVID-19 public vaccination location.

10.2.2 – Partnership with STEM Camp to Deliver Youth Camp Programs at the Bobby Orr Community Centre.
By-law 2021 – 7114
Being a By-law to authorize the execution of a partnership agreement with STEM Camp for the delivery of youth camp programming.

Council Meeting Minutes (Abridged) – March 2, 2021

13 Saturday Mar 2021

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

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budget, By-Law, Chamber of Commerce, Council Minutes, Fire Department, Health, Infrastructure, parry sound, Taxes, Town Council

The minutes only came out yesterday. There really isn’t much to note. I suggest you take a quick scan of the abridged minutes below.

Abridged Minutes

Questions of Staff
3.2.1 – In response to Councillor McCann’s inquiry regarding Town response to contractors/residents who leave snow on sidewalks after plowing driveways, Director of Public Works Mike Kearns responded that it is the owner’s responsibility to keep the area clear. Many are aware and do keep it clear and assist with clearing areas around hydrants, etc. If the area is not clear and the Town has been made aware of it, the Townmakes the sidewalk passable, and discusses with the property owner so it doesn’t happen again. With respect to enforcement, Mr. Kearns suggested that the by-law dealing with obstructions would ultimately deal with this.

3.2.2 – Mr. Kearns confirmed in response to questions and comments from Councillors Keith and Backman that staff would utilize communication channels available to get information to the public in timely ways regarding the obligation to keep sidewalks clear from personal plowed snow.

3.2.3 – In response to Councillor Backman’s inquiry regarding a recent fire on Albert Street, Director of Development and Protective Services/Fire Chief Dave Thompson reported that there was a full structure residential fire on Albert Street last Friday, Feb. 26th at 10:20 AM. Because Fire Prevention Officer John Tuck, EMS attendant Olivia (Ostrom) Perry and nearby resident Steve Molyneaux were able to get to the scene so quickly, they were able to save the lives of the occupants. Chief Thompson confirmed that each of the three would be recognized with appreciation/commendation.

3.2.4 – In response to Councillor Backman’s inquiry regarding the potential of providing recycling/waste receptacles to deal with garbage by the boat launch at the Salt Dock, Mr. Kearns responded that although this is not part of normal winter activities, installation here can be considered. Mr. Kearns suggested an alternate message is to advocate that people pack out what they pack in. Councillor Keith requested that if receptacles are installed, that some analysis be undertaken of staff time required for maintenance, including snow clearing, to help determine appropriateness of installation there.

Correspondence
None

Deputations
5.1 – Anne Haines, Former Account Manager, Muskoka Parry Sound, MPAC.
2020 Municipal Partnership Report.
From a prepared slide presentation, Ms. Haines reported on the Municipal Property Assessment Corporation’s (MPAC’s) 2020 Municipal Partnerships, including how MPAC shifted priorities and transformed information sharing during COVID’s restrictions, MPAC’s role in the building permit process, ongoing information and training provided by MPAC, as well as confirming that property values used by MPAC continue to be based on the market at January 1, 2016 with is the current valuation date.

5.2 – Christy Cafovski, Executive Director, Gail Burrows, President, Parry Sound Area Chamber of Commerce.
Chamber of Commerce Year in Review; New Strategic Plan.
Ms. Cafovski shared a prepared video with messages from Gail Burrows and herself, reviewing activities from last year, and the Chamber’s current Strategic Plan focusing on membership, networking, how educational opportunities can help businesses, benefits of going virtual, marketing businesses in the area and generally focusing on providing value for membership.

Resolutions and Direction to Staff
9.1.1 – Budget Overview.
Ms. Phillips provided an overview of the budget from a prepared power point presentation, covering such topics as the managerial planning and review that goes on before Council’s deliberations, the fiscal policy framework, continuous improvement, benchmarking, external transfers, COVID-19 pandemic fiscal challenges, operating budget impacts, capital budget impacts, and the schedule of upcoming budget review meetings.

9.2.1 – Municipal Modernization Program
Intake 1 – Technology Review Final Report Municipal Modernization Program
Intake 2 – Introduction.
Resolution
THAT Council receive the attached Report on Municipal Modernization Program – Intake 1 – Technology Review Final Report; and
THAT Council authorize staff to submit an Expression of Interest for a GIS Maturity Assessment under the Municipal Modernization Program – Intake 2.
Carried

9.2.2 – Modernization Review – Allocation of Funding.
Resolution
Whereas the Town of Parry Sound received Municipal Modernization Funding from the Province of Ontario in 2019;
Whereas Council placed uncommitted Modernization Funding into a Modernization Reserve in March 2020;
Whereas the purpose of the Reserve is to fund projects that create efficiencies, lower and/or avoid future costs;
Whereas the effective use of technology represents a significant opportunity for creating efficiencies;
Whereas the Town initiated a Technology Review in 2020 under Intake 1, to identify opportunities for internal efficiencies using technology including infrastructure, business processes and systems;
Whereas the Review, completed under Intake 1 identified several important corporate projects;
Whereas the Town wishes to apply for Provincial funding under Intake 2;
Whereas one of the eligibility requirements for Intake 2 is that the municipality confirm that it has spent or allocated the Modernization Funding received in 2019;
Now Therefore be it Resolved That the uncommitted funds in the Modernization Reserve, $595,414.47 be allocated to initiatives identified in the Technology Review including a small contingency; and
Further That staff report back to Council for budget approvals should there be a need to reallocate funds as additional information becomes available, such as: changes in project scope; a need to change priorities; new priorities; etc.
Carried

9.3.1 – Regional Fire Training Centre in the Parry Sound Area.
Resolution
That the Council for the Town of Parry Sound support the submission of a formal request to the Office of the Fire Marshall to consider Parry Sound to be a Regional Training Centre
Carried

9.3.2 – Respond to request to stop-up-and close a portion of Macklaim Drive and Dennis Drive by Macazer Holding Corp.
Resolution
That Council of the Corporation of the Town of Parry Sound deny the request from Macazer Holding Corporation to stop-up-and-close a portion of Macklaim Drive and Dennis Drive road allowance.
Carried

9.5.1 – Letter of Support for NNDSB Grant Application for Bike Purchases.
Resolution
THAT Council of the Corporation of the Town of Parry Sound approves submission of the letter attached as Schedule A to the Near North District School Board in support of its application to the Ontario Active School Travel Fund to purchase a fleet of bikes for the purpose of training students in Grades 7 and 8 on safe cycling.
Carried

9.5.2 – (No Title Provided)
Resolution
Whereas community outreach and communication are critical to gaining community support for healthcare directives;
Whereas the Council for the Town of Parry Sound passed two (2) Resolutions on February 16, 2021: 1) Requesting greater community outreach and communication; and 2) Requesting the segregation of Covid related data between the East and West portions of the District of Parry Sound;
Whereas the Resolutions were endorsed by several West Parry Sound municipalities;
Whereas the Town of Parry Sound has not received a response or acknowledgement of either Resolution from the North Bay Parry Sound District Health Unit;
Whereas municipalities fund a significant portion of the District Health Unit’s budget;
Whereas a lack of communication represents a missed opportunity to advocate a common message with a common voice;
Whereas collaboration and partnerships can create a united voice on critical issues, such as the advocacy of additional vaccines for the North Bay Parry Sound District Health Unit;
NOW THEREFORE BE IT RESOLVED THAT the North Bay Parry Sound District Health Unit Medical Officer of Health be requested to establish a bi-weekly information exchange meeting with the Mayors of the West Parry Sound District; and
THAT this Resolution be forwarded to the Chair & Board of the North Bay Parry Sound District Public Health Unit, municipalities of West Parry Sound, Chief Medical Officer of Health Dr. David Williams, Minister of Health Honourable Christine Elliott, Premier Doug Ford, Norm Miller – MPP for Parry Sound-Muskoka and the Honourable Victor Fedeli – MPP Nipissing; and
That a press release be issued on behalf of the Town and those West Parry Sound municipalities in support of the Resolution.
Carried

By-laws
10.1.1 – Tax Policies – Capping and New to Class/New Construction.
By-Law 2021 – 7108
Being a bylaw to specify Tax Policies, including the claw back percentage, the capping threshold parameters, the minimum tax level for new-to-class / new construction and to exclude certain properties from the capping program for the year 2021.
Passed, Signed and Sealed.

10.1.2 – Tax Ratios for 2021.
By-Law 2021 – 7109
Being a by-law to set Tax Ratios for Municipal purposes for the year 2021.
Passed, Signed and Sealed.

Council Agenda Preview – March 2, 2021

26 Friday Feb 2021

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

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Agenda, budget, By-Law, Capital Investment, Chamber of Commerce, Fire Department, Infrastructure, parry sound, Planning, Rezoning, Taxes, TOPS Financial Analysis, Town Council

There are a couple of items on the agenda that deserve more review and comment than I can do here:
9.1.1 – Budget Overview.
9.2.1 – Municipal Modernization Program – Intake 1 – Technology Review Final Report. Municipal Modernization Program – Intake 2 – Introduction.

I will see if I can get around to these two documents this weekend, which are in the council meeting agenda package and available at the Town’s website. If I do, I will prepare a separate post. Item 9.1.1 is the first look we are being given of the 2021 Town budget. I do like the idea that Capital and External expenses are being discussed separately from Operating and Community budget items. I imagine the meetings wil lbe broadcast live and then available for later review on the web.
No wait – the budget overview presentation is just a tease in terms of real numbers. But there is a schedule of meetings:
March 9, 2021 – Budget Review Meeting (Capital & External Levies) *Special Meeting
March 23, 2021 – Budget Review Meeting (Operating & Community Requests/Grants) *Special Meeting
April 6, 2021 (Council) – Budget Approval and By-law

Abridged Agenda

Correspondence
None

Deputations
5.1 – Anne Haines, Account Manager, Muskoka, Parry Sound, MPAC.
2020 Municipal Partnership Report.

5.2 – Christy Cafovski, Executive Director, Gail Burrows, President, Parry Sound Area Chamber of Commerce.
Chamber of Commerce Year in Review; New Strategic Plan.

Resolutions and Direction to Staff
9.1.1 – Budget Overview.
See attached Presentation.

9.2.1 – Municipal Modernization Program – Intake 1 – Technology Review Final Report.
Municipal Modernization Program – Intake 2 – Introduction.
Resolution
THAT Council receives the attached Report on Municipal Modernization Program – Intake 1 – Technology Review Final Report; and
THAT Council authorize staff to submit an Expression of Interest for a GIS Maturity Assessment under the Municipal Modernization Program – Intake 2.

9.2.2 Modernization Review – Allocation of Funding.
Resolution
Whereas the Town of Parry Sound received Municipal Modernization Funding from the Province of Ontario in 2019;
Whereas Council placed uncommitted Modernization Funding into a Modernization Reserve in March 2020;
Whereas the purpose of the Reserve is to fund projects that create efficiencies, lower and/or avoid future costs;
Whereas the effective use of technology represents a significant opportunity for creating efficiencies;
Whereas the Town initiated a Technology Review in 2020 under Intake 1, to identify opportunities for internal efficiencies using technology including infrastructure, business processes and systems;
Whereas the Review, completed under Intake 1 identified several important corporate projects;
Whereas the Town wishes to apply for Provincial funding under Intake 2;
Whereas one of the eligibility requirements for Intake 2 is that the municipality confirm that it has spent or allocated the Modernization Funding received in 2019;
Now Therefore be it Resolved That the uncommitted funds in the Modernization Reserve, $595,414.47 be allocated to initiatives identified in the Technology Review including a small contingency; and
Further That staff report back to Council for budget approvals should there be a need to reallocate funds as additional information becomes available, such as: changes in project scope; a need to change priorities; new priorities; etc.

By-laws
10.1.1 – Tax Policies – Capping and New to Class/New Construction.
By-Law 2021 – 7108
Being a bylaw to specify Tax Policies, including the claw back percentage, the capping threshold parameters, the minimum tax level for new-to-class / new construction and to exclude certain properties from the capping program for the year 2021.

10.1.2 – Tax Ratios for 2021.
By-Law 2021 – 7109
Being a by-law to set Tax Ratios for Municipal purposes for the year 2021.

Council Meeting Minutes (Abridged) – February 16, 2021

21 Sunday Feb 2021

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

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BOCC, budget, By-Law, Council Minutes, Infrastructure, parry sound, safety, Taxes, Tower Hill, Town Council, Town Dock/Big Sound Marina

Thankfully the COVID-19 lockdown will be slowly lifted in Parry Sound on Monday. It would be nice if part of the lifting of the recreational restrictions included opening the tower on Tower Hill. It’s been a year folks! The Tower was a major resource for folks trying to get in a little bit of cardiovascular exercise. Do it right and you have the perfect H.I.I.T (High Intensity Interval Training) ‘machine’.

3.2.2 is not good news for the Town. There was a possibility that the Town would receive some level of reimbursement for the services consumed by the numerous public housing units in the Town of Parry Sound. But, it was shot down by the Board of DSSAB that includes municipal representatives, who understood reimbursing the Town of Parry Sound would mean their DSSAB payments would increase. I have a sense that the area municipalities are getting a little bit ‘nasty’ when it comes to taking on any additional expenses, or even paying for what they had previously committed themselves to. They are quite happy for the Town of Parry Sound taxpayers to carry most of the ‘overheard’ expenses for social services that are provided to their residents. It’s a great deal if you can get away with it. Note to our neighbours – chipping in a little more now is much cheaper than giving the Province a good reason to force amalgamation. I have estimated the property tax implications; it works for me.

Letters 4.7. & 4.8 seem to have triggered a bit of conscience on the part of Council who have included consideration of a $20,000 expense in the 2021 Budget for repair of the Sunset Trail section of the Rotary Algonquin Regiment Fitness Trail. There is of course no guarantee that the amount will be approved. I will remind folks that this has been a problem for more than five years, the same period in which the Town has spent almost $200,000 to repair boat launches primarily for the benefit of visitors.

Council Minutes (Abridged)

Closed Session
c) a proposed or pending acquisition or disposition of land by the municipality or local board, (Proposed property exchange);
d) labour relations or employee negotiations (Director level salaries). Carried

Presentations:
Prior to the Agenda, Mayor McGarvey addressed Council and the public with concerns about the recent decision by the North Bay Parry Sound District Health Unit to continue the COVID-19 lock-down designation and Stay at Home order. Mayor McGarvey expressed concerns over the lock-down designation of such a large area, and the lack of advance communication to local leadership to help prepare them for implementation. Mayor McGarvey concluded with notice that two resolutions have been drafted for consideration at this meeting: requesting the Health Unit provide more pro-active communication regarding announcements; and that statistics on confirmed cases be provided for the West Parry Sound Area, distinct from the east side of the District. Mayor McGarvey then introduced Jim Hanna, Public Relations and Communications Officer of the West Parry Sound Health Centre.
Mr. Hanna read from a statement issued today by the Health Centre which expressed support for the Ontario Hospital Association’s calls for “discipline and ruthlessness” in the shared fight against COVID-19 and asked that individuals continue to practice COVID-19 transmission prevention measures.
Mr. Hanna commented that Health Centre leadership was taken by surprise by the continued lock-down announcement; that the local Health District was the only one lumped into the grey lockdown category along with the GTA after all others were lifted from lockdown to some other less restrictive category. Mr. Hanna noted that a patchwork approach won’t benefit the province and that if people don’t understand the reason for a health zone being categorized as it is, they don’t buy into it.
Upon conclusion of Mr. Hanna’s comments, Mayor McGarvey introduced two resolutions under items 9.5.2 and 9.5.3 of the minutes. Upon carriage of those two resolutions, Clerk Rebecca Johnson read from a press release provided just prior to the meeting from the Parry Sound Rotary Club advising that Rotary Club is providing disposable masks free of charge to businesses that would like them.

Questions of Staff
3.2.1 – Councillor Borneman inquired as to the impact on Town staffing, operations and recreation programs if the current COVID-19 lock-down order is extended or shifted to any other designation but “green”. Director of Public Works Mike Kearns responded that a red zone designation, which might be the next transition out of lock-down, affects programming, as the Ontario Minor Hockey Association will permit training practices limited to 10 people on-ice but does not permit play. Mr. Kearns noted that ice typically comes out the end of March, and that proposals to extend the season would also impact other issues as staff then transition to outdoor maintenance activities. Mr. Kearns listed area municipalities which either did not install ice this season or have now removed it. Mr. Kearns also noted that the building is energy intensive with energy costs based on peak 24-hour demand.

3.2.2 – Councillor Borneman reported on his understanding of the past process of tax billing and payment for non-profit housing units which have subsequently been declared tax exempt. Non-profit housing passed on the bills to District Social Services Administration Board which secured funding from senior levels to pay the Town. Since declaration of the tax-exempt status, and DSSAB’s defeat of a resolution requesting that they continue to pay the taxes, Councillor Borneman suggested there should be an accounting of the funding secured from senior levels of government and the following motion was made:
Direction/Resolution(?)
That the Town send a letter to Chair of DSSAB to ask for an accounting of funding sources through senior levels of government designated for non-profit housing taxes with a reply provided as soon as possible due to spring budget preparations.
Carried

3.2.3 – In response to Councillor Backman’s inquiry regarding plowed snow preventing access to Big Sound Marine, Mr. Kearns responded that this is normal practice, and that it may be helpful to prevent people from accessing the area which is not maintained in winter.

Correspondence
4.1 – Lynne Atkinson, Executive Director, West Parry Sound Health Centre Foundation.
Appreciation for $50,000 donation from BOHF Reserve Fund towards x-ray system.
Filed

4.2 – Lynne Atkinson, Executive Director, West Parry Sound Health Centre Foundation.
Appreciation for $50,000 donation from BOHF Reserve Fund towards renewing dining room area of Lakeland Long Term Care.
Filed
4.3 – Mackenzie Taylor, Deputy Clerk, Township of Carling.
Approval of Parry Sound’s request for removal from Planning Board contingent upon Carling receiving same approval.
Filed

4.4 – Nicole Dimond, Project Coordinator, Georgian Bay Forever.
Follow-up to questions asked following February 2, 2021 deputation to Council.
Filed
4.5 – Craig Jeffery, Clerk, Township of Seguin.
Notice of Public Meeting for proposed Zoning By-law Amendment to permit cannabis grow operations in industrial zones.
Filed

4.6 – Jane Wang, Communication Officer, Census Communications.
Promotion of May 2021 Census.
See item 9.5.1

4.7 – Jo Bossart.
Concerns with erosion on the Rotary & The Algonquin Regiment Fitness Trail.

4.8 – Larry Woolner, Vice President, Sail Parry Sound.
Current projects and funding request.

Items 4.7 and 4.8 were circulated to Council, and Directors of Public Works, and Finance for follow-up. Upon confirming no objection from Council, Mayor McGarvey directed that the $20,000 request in the Sail Parry Sound letter for Sunset Trail remediation be referred to Council’s 2021 budget considerations.

Deputations
5.1 – Christy Cafovski, Executive Director, Chamber of Commerce.
Chamber of Commerce Year in Review, new Strategic Plan.
Withdrawn

Resolutions and Direction to Staff
9.4.1 – Non-Union Compensation Grid.
Resolution
That Council authorize a pre-budget expenditure related to the procurement of professional services of a compensation consulting firm for non-union job evaluation.
Carried

9.4.2 – Update – Key Performance Objectives in Support of the Strategic Plan.
Resolution
That Council approve the progress report on the Town’s Key Performance Objectives (KPOs) as set out in Schedule A.
Carried
In response to a Councillor request, CAO Clayton Harris confirmed that they would publish the KPOs on the Town website.

9.5.1 – Promotion of May 2021 Census.
Resolution
Whereas accurate and complete census data support programs and services that benefit our community;
Now Therefore the Council of the Corporation of the Town of Parry Sound supports the 2021 Census and encourages all residents to complete their census questionnaire online. Link
Carried

9.5.2 – Request that Health Unit be Proactive in Communication on COVID-19. Resolution
Whereas there is a willingness in the community to support directives from the Province and the North Bay Parry Sound District Health Unit; and
Whereas the North Bay Parry Sound Health District was a Green Zone prior to the Stay- at-Home Order; and
Whereas the more restrictive the directives, the greater the financial burden on businesses and individuals in the community; and
Whereas the North Bay Parry Sound District Health Unit has taken a more restrictive approach than many District Health Units in Ontario by extending the Stay-at-Home Order until at least February 22, 2021; and
Whereas the North Bay Parry Sound District Health Unit has also taken a very restrictive approach by ordering all public ice rinks, tobogganing hills, skating trails, and Ontario Federation of Snowmobile Clubs’ (OFSC) trails and trails utilizing Crown Land in the health unit district to be closed; and
Whereas community understanding and support is critical to achieving the objective of the directives – slowing the spread of the virus; and
Whereas the conditions in the North Bay Parry Sound Health District do not appear to be dissimilar to the conditions in many other Ontario health districts; and
Whereas variants of the virus have been confirmed in other Ontario Health Districts and the Stay-at-Home Order has been lifted; and
Whereas a greater community awareness generates greater community support; and
Whereas the Parry Sound Town Council has no authority with respect to Provincial and Health Unit directives;
NOW THEREFORE the Council of the Town of Parry Sound requests that the North Bay Parry Sound District Health Unit take a more pro-active approach to community outreach and communication through a range of communication techniques; and
That increased communication include greater dialogue with municipal and healthcare leaders across the health district in advance of announcements; and
That this resolution be forwarded to the Mayors and healthcare leaders within the health district, Norm Miller, MPP for Parry Sound-Muskoka and the Honourable Victor Fedeli, MPP Nipissing.
Carried

9.5.3 – Request that Health Unit Publish COVID-19 Statistics for West Parry Sound.
Resolution
Whereas in order to fight the COVID-19 virus in a community it is important to understand the status of confirmed cases in that community; and
Whereas the North Bay Parry Sound District Health Unit represents a very large geographic area; and
Whereas the catchment area of West Parry Sound is only a portion of the area served by North Bay Parry Sound District Health Unit; and
Whereas the North Bay Parry Sound District Health Unit publishes and provides opioid overdose statistics to the municipal level which demonstrates the Health Unit’s ability to provide health related information without breaking confidentiality issues; and
Whereas the flow of individuals and commerce tends to follow a north/south pattern, rather than an east/west pattern;
Now therefore the Council of the Town of Parry Sound requests that the North Bay Parry Sound District Health Unit publish statistics that provide the number of confirmed cases and other appropriate information for West Parry Sound; and
Further That this resolution be sent to municipalities in the West Parry Sound Area; the West Parry Sound Health Centre; the Honourable Minister Christine Elliott, Minister of Health; and MPP Norm Miller.
Carried

By-laws
10.1.1 – Approval of Funding Agreement – Provincial Gas Tax for Public Transportation.
By-law 2021 – 7106
Being a By-law to authorize the execution of a Letter of Agreement with the Ontario Minister of Transportation regarding funding under the Dedicated Gas Tax Funds for Public Transportation Program.
Passed, Signed & Sealed

10.3.1 – Appoint Plans Examiner/Building Inspector.
By-law 2021 – 7105
Being a by-law to appoint Nicholas Deroy as a Plans Examiner/Building Inspector.
Passed, Signed & Sealed

Council Meeting Minutes (Abridged) – February 2, 2021

05 Friday Feb 2021

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budget, By-Law, Council Minutes, COVID-19, economic development, EMS, Environment, Infrastructure, parry sound, Pool, PS Power, Taxes, Town Council, Water Management

There were no surprises with respect to the decisions made by Council. It is always worth taking a quick look at the abridged minutes below in case something catches your attention.

Town of Parry Sound Council Meeting (Abridged)

Additions to Agenda/Notice of Motion
1.1.1 – Deputation: Michelle Ogilvie, Dogs ‘n Dos – re: Pet Grooming as an Essential Service

Questions of Staff
3.2.1 – In response to Councillor McCann’s inquiry regarding water main repairs on Cedar Street, Director of Public Works Mike Kearns confirmed that specific work dealing with 1950s cast iron pipes is being addressed in problematic areas, in the context of attempts to deal more systematically and holistically with infrastructure work in Town.

3.2.2 – In response to Cllr. Keith’s request for an update on the Cascade St railing to be installed, noting that the bottom half of the sidewalk is quite treacherous, Mr. Kearns reported that the freeze-thaw cycles have made for icy conditions there. During recent extreme cold, salt applied there became ineffective and staff have returned to apply more material.

3.2.3 – In response to Cllr Borneman’s inquiry regarding concerns circulating in the community questioning the estimated operational costs of the proposed Recreational Centre, CAO Clayton Harris confirmed that the concerns have been provided to consulting architects CS&P who prepared the pro formas in conjunction with the YMCA. The closest facility that approximates the programming envisioned for the West Parry Sound Area Recreation Centre is Gravenhurst, and the YMCA as operators of that facility with access to information that others might not, are tasked with and are well underway in reviewing this issue with CS&P.

3.2.4 – In response to Councillor Backman’s request for an update on funding applied for through Transport Canada regarding rail safety, Mr. Kearns reported that he has not yet heard anything back and will follow-up, as there is a lot of traffic in the particular area on Isabella Street at the double tracks.

Correspondence
4.1 – Krista St. Amant, on behalf of community members.
Request that ice remain in BOCC to resume programs after lock-down.
Filed

4.2 – Parry Sound District Social Services Administration Board.
Response to Town’s request to pay property taxes on social housing.
Filed

4.3 – Chris McConnell, President OPSEU Local 317.
Call for lobby efforts to reject the plan to close the Ontario Fire College.
Dealt with under item 9.5.1

Deputations
5.1 – ED David Sweetnam, Nicole Dimond, Brooke Harrison, Georgian Bay Forever.
Divert & Capture Program Update; Introducing Diversion 2.0.
Nicole Dimond, Project Coordinator with the Diversion 2.0 Program addressed Council with Georgian Bay Forever’s mission, and introduced Brooke Harrison, Project Coordinator for Divert and Capture – the fight to keep microplastics out of our water. Ms. Harrison reported on preliminary findings of the project to divert synthetic textile microplastics/microfibres from entering the water system through the installation in 2019 of filters on 100 washing machines in Parry Sound. With approximately 1000 homes in Parry Sound, Ms. Dimond reported an expected decrease of microfibres by 10% which is exactly what preliminary findings show. Microfibres were reduced by 4.5 fibres per litre. With 3 million litres entering the Bay every day, a reduction of even 1 fibre per litre would represent a reduction of 3 million microfibres per day.
Ms. Dimond introduced the Diversion 2.0 program, noting that 10 million kg of plastic pollution enter the Great Lakes every year from washing machines, littering, open storm drains, blowing garbage and breakdown of in-water products such as dock foam. GBF tactics to divert this pollution include the use of in-water seabin devices, gutter bins (installed at drain openings), and trash traps (installed at storm water outlets). Seven seabins, eight gutter bins and three trash traps will be installed across Georgian Bay this year.
Ms. Dimond invited Parry Sound to partner with GBF by installing one seabin, and one to two trash traps through a $3,200 purchase investment of the seabin and commitment to routinely dump collected refuse from both/all receptacles as well as enter data on trash collected. Data collected helps further public education on mitigation efforts and supports policy change, such as MPP Norm Miller’s Private Member’s Bill 228 which seeks to ban the sale of dock foam; unencapsulated dock foam is the largest source of lake water pollution. In addition, Ms. Dimond requested a $5,000 investment in plastic litter mitigation to support continued public education, for a total request of $8,200.
Ms. Harrison and Ms. Dimond responded to Councillor inquiries with the following: – alternatives to dock foam include steel pipe and thick plastic tubes;
– analysis of the amount of glass in sea bins will help determine whether glass fragments found along shorelines are on-shore remnants or are washed up from the water;
– seabins ideally should be emptied daily; response on the lifespan of a seabin will be forwarded;
– because of the usually tiny size of the litter collected in each of the receptacles, and inability to efficiently separate it into recyclables, the refuse should be deposited as garbage in trash receptacles for proper disposal;
– seabins will collect COVID-19 pandemic PPE such as facemasks which are not recyclable; public education will continue to recommend disposal of these items in the trash.
The Mayor received no objection to his suggested direction, and it was therefore carried: That GBF’s financial request of $8,200 be referred to the 2021 budget for consideration.

5.1 – Michelle Ogilvie, Owner/Operator of Dogs ‘n Dos.
Request for support of pet groomers as an essential service during COVID-19 lockdown orders.
Ms. Ogilvie provided information to Council with respect to regular pet grooming, citing the potential health hazards to dogs if issues such as matted, long hair and long nails/claws are not attended to. Ms. Ogilvie also reported on the safety measures that she and other groomers have undertaken since the onset of COVID-19, making the transaction virtually contact-less, one appointment at a time, supported by thorough sanitization between appointments.
Ms. Ogilvie noted that some other regions are permitting pet groomers to stay open with curbside pick-up and drop-off and that by-law officers in those regions have been told that tickets will not be given to groomers until there is a clear answer given from the provincial government. Ms. Ogilvie asked if the Town could follow suit and allow pet groomers to open and continue to operate safely.

Resolutions and Direction to Staff
9.1.1 – COVID-19 Pandemic – Property Tax Support for Taxpayers.
Resolution
Whereas on January 12, 2021, the Province of Ontario once again issued a State of Emergency order; and
Whereas the Province has ordered non-essential businesses to close to the public during this time; and
Whereas fewer businesses were deemed non-essential under this newest order allowing more businesses to carry on their business and keep their employees working; and
Whereas there should be an incentive for property owners to continue to pay their property taxes and not encumber their property into the future; and
Whereas property taxes are the Town’s primary source of revenue and it is important to encourage payment to maintain sufficient municipal cashflows to fund operations and meet the Town’s payment obligations; and
Whereas the Province of Ontario currently makes small business support grants available to businesses and these programs include property taxation and energy rebates; and
Whereas not all taxpayers are unable to pay their property taxes;
Therefore, given the Provincial financial assistance program for small businesses, staff be directed to work with those taxpayers having difficulty paying their taxes, including developing payment plans as an alternative to an across-the-board waiving of penalty or interest on tax and water/sewer accounts in 2021.
Carried

9.1.2 – 2021 Budgeting Schedule (Revised).
Resolution
That Council hereby approves the Revised 2021 Budgeting Schedule as set out in the attached Schedule “A”; and
That the Special Budget Meeting scheduled for February 9th, 2021 is hereby cancelled; and, That Resolution 2020-122 is hereby revoked.
Carried

9.2.1 – Pre-budget Council expenditure approval – Computer Hardware.
Resolution
That Council authorize a pre-budget expenditure related to the procurement of computer hardware equipment and devices.
Carried

9.2.2a – Pre-budget Council expenditure approval – Water/Wastewater capacity study.
Resolution
That Council authorize a pre-budget expenditure related to the procurement of professional services to assess water and wastewater servicing/capacity and develop computer models for these systems.
Carried

9.2.2b – Sole Source Award to Tatham Engineering for Water & Wastewater Servicing Capacity Studies.
Resolution
Whereas the Town is receiving a number of development inquiries and it is therefore important to undertake water and wastewater capacity studies as soon as possible;
Whereas the Town’s Procurement Policy provides for sole-sourcing;
Whereas Tatham Engineering is a well recognized engineering firm providing services in the municipal and private sectors;
Whereas Tatham Engineering has significant experience with municipal infrastructure projects and has gained knowledge and an understanding regarding the Town’s infrastructure through involvement in various projects over the years;
Whereas Tatham Engineering has proven capable of delivering quality services and products in a timely manner and has become familiar with the Town’s current circumstances related to both water and wastewater challenges;
Now therefore Council of the Town of Parry Sound hereby authorizes the sole source purchase of services from Tatham Engineering related to the development of Water and Wastewater servicing capacity studies in accordance with the Municipal Purchasing Policy.
Carried

9.3.1 – EMS Paramedic Response Unit Capital Purchase.
Resolution
That Council for the Town of Parry Sound authorize the purchase of two Ambulances from Crestline in the amount of $152,957 + HST, and
That Council approve the purchase of one Paramedic Response Unit from Rowland Emergency Vehicles in the amount of $71,219.00 + HST; and
That said units to be funded from the EMS Capital Reserve Fund.
Carried

9.4.1 – 2020 Economic Development Report, and;
Introduction of Regional Economic Development Officer James Cox.
Resolution
EDO Vlad Shehovtsov addressed Council from a prepared presentation, identifying 2020 economic development activity including COVID-19 and Local Business Support; Cruise Industry; Film Industry; Investment Attraction Projects, and Key Goals for 2021. The presentation is available as part of the Council agenda.
After concluding his presentation, Mr. Shehovtsov introduced James Cox, recently appointed Regional Economic Development Officer with the West Parry Sound Economic Development Collaborative (WPSEDC), a partnership of the seven area municipalities. Mr. Cox addressed Council with a brief update on the direction of the WPSEDC, with its specific mandate to build West Parry Sound as a region, complementing local work as identified by Mr. Shehovtsov in his presentation. Current focus of the WPSEDC is on business retention and expansion with outreach to area businesses to assist not only in recovery from the pandemic, but to understand specific challenges in doing business, and thereby seeking to take steps to remove those challenges and build a long term strategy for economic development. Mr. Cox reported that other work priorities include making the region development-ready and improving engagement between the WPSEDC and municipalities, and that he expected to report on a semi-regular basis to Council.
Resolution
That the 2020 Economic Development Report attached as Schedule A be received for information purposes.
Carried

THEREFORE, BE IT RESOLVED THAT the Town of Parry Sound requests that the Province of Ontario reverse their decision to close the Ontario Fire College as the OFC is one of the best and most cost-effective methods for municipalities to train their firefighters which assists us in protecting our residents; and
BE IT FURTHER RESOLVED THAT this Resolution is forwarded to the Honourable Doug Ford, Premier of Ontario; the Honourable Sylvia Jones, Ontario Solicitor General; Norm Miller, Member for Parry Sound Muskoka; the Ontario Fire Marshal, Jon Pegg; District of Parry Sound municipalities, ROMA, OSUM and AMO.
Carried

9.5.2 – Support for Pet Grooming to be Declared an Essential Service.
Resolution
That Whereas pet grooming is important to the health and welfare of these animals, and
Whereas pet grooming businesses have adapted best practices during the COVID pandemic, developing high standards of health and safety, and making their businesses contact-less;
Now Therefore the Council of the Corporation of the Town of Parry Sound authorises the Mayor to send a letter to the Ontario Chief Medical Officer of Health, with a copy to the local North Bay Parry Sound District Health Unit requesting that pet grooming be deemed an essential service, for purposes of enabling pet grooming businesses to stay open during the current Stay-At-Home Order.
Carried

By-laws
10.1.1 – Appointment of Deputy Treasurer.
By-Law: 2021 – 7101
Being a By-law to Appoint Suzanne Diller as Deputy-Treasurer for the Town of Parry Sound.
Passed, Signed & Sealed

10.3.1 – Amendment to the Fees & Service Charges By-law 2010-5408.
By-law 2021 – 7102
Being a By-law to amend the Fees & Service Charges By-law 2010-5408 to include an Appeal Fee, Property Standards and Clean Yards Administrative Fee, Planning Fee and Cost Recovery for Damage to Municipal Property by Motor Vehicle Accident Fee.
Passed, Signed & Sealed

10.4.1 – Lakeland Holdings Shareholders Agreement Amendments.
By-law 2021 – 7103
Being a by-law to authorize the execution of Lakeland Holding Ltd. Amended Shareholders’ Agreement, substantially in the form attached as Schedule A.
Passed, Signed & Sealed

Council Agenda Preview – February 2, 2021

30 Saturday Jan 2021

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

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Agenda, BOCC, budget, By-Law, economic development, EMS, Growth, Infrastructure, parry sound, PS Power, safety, Taxes, Town Council, Water Management

Well, well some good news in this week’s Town of Parry Sound’s council agenda in terms of Item 4.2.

4.2 – Parry Sound District Social Services Administration Board. Response to Town’s request to pay property taxes on social housing.
It seems that the Parry Sound District Social Services Administration Board has approved the payment of an amount equivalent to the property taxes that would be owed on a number of properties supported by the Parry Sound District Social Services Administration Board. The amount to be paid appears to be significant but I will refrain from providing an amount. I am sure this will a major the subject of discussion Tuesday night. I offer my congratulations and thanks to Town Staff for pushing this issue.

9.1.2 – 2021 Budgeting Schedule (Revised).
A revised and delayed schedule has been proposed. It pushes final budget approval back to April. It is not clear from the information provided when the Public will be able to access the draft budget to permit some analysis and feedback.

9.2.2 – Pre-budget Council expenditure approval – Water/Wastewater capacity study.
This is interesting and acknowledges that the Town doesn’t have a handle on the future water and wastewater needs of the Town. Better late than never. There certainly will be much more demand than forecast in the recent Water Report. The needs could explode if Acorn Ridge were to be realized and the properties on Emily Street with fabulous views of the waterfront and the setting sun were to move forward. There is also the possibility of serious waterfront development. Put it all together and supply will exceed demand if it hasn’t already. Parry Sound is becoming a mid-market destination and not to be compared with Muskoka. It would be nice to have a handle on what that might mean for Town infrastructure demands.

9.4.1 – 2020 Economic Development Report
According to the recent Water Report future economic development in the Town will not increase water use. It was obvious that this estimate was wrong, but it will be nice to understand what Town Staff is thinking and planning in terms of economic development.
Note – there was no presentation attached with the minutes as noted in the agenda.

10.4.1 – Lakeland Holdings Shareholders Agreement Amendments.
I really don’t have much to offer from a contract perspective. What is interesting is the summary of ownership of Lakeland Holdings and the various generators and business sectors they are involved in. I have pasted two tables from the Agenda at the end if you are interested in this information.

Abridged Agenda

Correspondence
4.1 – Krista St. Amant, on behalf of community members.
Request that ice remain in BOCC to resume programs after lock-down.

4.2 – Parry Sound District Social Services Administration Board.
Response to Town’s request to pay property taxes on social housing.

Deputations
5.1 – ED David Sweetnam, Nicole Dimond, Brooke Harrison, Georgian Bay Forever.
Divert & Capture Program Update; Introducing Diversion 2.0.

Resolutions and Direction to Staff
9.1.1 – COVID-19 Pandemic – Property Tax Support for Taxpayers.
Resolution
Whereas on January 12, 2021, the Province of Ontario once again issued a State of Emergency order; and
Whereas the Province has ordered non-essential businesses to close to the public during this time; and
Whereas fewer businesses were deemed non-essential under this newest order allowing more businesses to carry on their business and keep their employees working; and
Whereas there should be an incentive for property owners to continue to pay their property taxes and not encumber their property into the future; and
Whereas property taxes are the Town’s primary source of revenue and it is important to encourage payment to maintain sufficient municipal cashflows to fund operations and meet the Town’s payment obligations; and
Whereas the Province of Ontario currently makes small business support grants available to businesses and these programs include property taxation and energy rebates; and
Whereas not all taxpayers are unable to pay their property taxes;
Therefore, given the Provincial financial assistance program for small businesses, staff be directed to work with those taxpayers having difficulty paying their taxes, including developing payment plans as an alternative to an across the board waiving of penalty or interest on tax and water/sewer accounts in 2021.

9.2.2 – Pre-budget Council expenditure approval – Water/Wastewater capacity study.
Resolution
That Council authorize a pre-budget expenditure related to the procurement of professional services to assess water and wastewater servicing/capacity and develop computer models for these systems.

9.3.1 – EMS Paramedic Response Unit Capital Purchase.
Resolution
That Council for the Town of Parry Sound authorize the purchase of two Ambulances from Crestline in the amount of $152,957 + HST, and
That Council approve the purchase of one Paramedic Response Unit from Rowland Emergency Vehicles in the amount of $71,219.00 +HST; and
That said units to be funded from the EMS Capital Reserve Fund.

9.4.1 – 2020 Economic Development Report, and;
Introduction of Regional Economic Development Officer James Cox.
Resolution
That the 2020 Economic Development Report attached as Schedule A be received for information purposes.

9.5.1 – Support to Keep Ontario Fire College Open.
Resolution
WHEREAS the Ontario Fire College has been in existence since 1949; and
WHEREAS the Ontario Fire College is one of the primary sources of certified training for Ontario Firefighters; and
WHEREAS the Ontario Fire College has built a reputation of integrity, credibility, and reliability in providing some of the best training to our Fire Services within the Province of Ontario; and
WHEREAS the Ontario Fire College has been used to train and certify both Volunteer, Part-Time and Career firefighters throughout Ontario; and
WHEREAS the Ontario Fire College gives Ontario Firefighters another option other than Regional Training Centers to obtain National Fire Protection Association (NFPA) certifications; and
WHEREAS the Ontario Fire College is the most cost-effective method to certify Firefighters to NFPA Standards in Ontario; and
WHEREAS the Ontario Government enacted and revoked 0. Reg. 379/18: Firefighter Certification in 2018; and
WHEREAS when the Ontario Government revoked 0. Reg. 379/18: Firefighter Certification, it was made known by the Office of the Solicitor General that the act would be amended and brought back in the future;
THEREFORE, BE IT RESOLVED THAT the Town of Parry Sound requests that the Province of Ontario reverse their decision to close the Ontario Fire College as the OFC is one of the best and most cost-effective methods for municipalities to train their firefighters which assists us in protecting our residents; and
BE IT FURTHER RESOLVED THAT this Resolution is forwarded to the Honourable Doug Ford, Premier of Ontario; the Honourable Sylvia Jones, Ontario Solicitor General; Norm Miller, Member for Parry Sound Muskoka; the Ontario Fire Marshal, Jon Pegg; District of Parry Sound municipalities, ROMA, OSUM and AMO.

9.5.2 Support for Pet Grooming to be Declared an Essential Service.
Resolution
That Whereas pet grooming is important to the health and welfare of these animals, and
Whereas pet grooming businesses have adapted best practices during the COVID pandemic, developing high standards of health and safety, and making their businesses contact-less;
Now Therefore the Council of the Corporation of the Town of Parry Sound authorises the Mayor to send a letter to the Ontario Chief Medical Officer of Health requesting that pet grooming be deemed an essential service, for purposes of enabling pet grooming businesses to stay open during the current Stay-At-Home Order.

By-laws
10.1.1 – Appointment of Deputy Treasurer.
By-Law: 2021 – 7101
Being a By-law to Appoint Suzanne Diller as Deputy-Treasurer for the Town of Parry Sound.

10.3.1 – Amendment to the Fees & Service Charges By-law 2010-5408.
By-law 2021 – 7102
Being a By-law to amend the Fees & Service Charges By-law 2010-5408 to include an Appeal Fee, Property Standards and Clean Yards Administrative Fee, Planning Fee and Cost Recovery for Damage to Municipal Property by Motor Vehicle Accident Fee.

10.4.1 – Lakeland Holdings Shareholders Agreement Amendments.
By-law 2021 – 7103
Being a by-law to authorize the execution of Lakeland Holding Ltd. Amended Shareholders’ Agreement, substantially in the form attached as Schedule A.

Council Meeting Minutes (Abridged) – December 15, 2020

23 Wednesday Dec 2020

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

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By-Law, Capital Investment, Council Minutes, DBA, economic development, Infrastructure, parry sound, Pool, Rezoning, Seguin, Taxes, Town Council, Water Management

There are no surprises but there are issues you need to understand and possibly follow up on:
9.4.1 – Water & Wastewater Rate Study
9.5.1 – West Parry Sound Recreation & Culture Centre

Abridged Minutes

Closed Session
(c) a proposed or pending acquisition or disposition of land by the municipality or local board (developer request to purchase land from the Town; MTO offer to sell land to the Town);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (claim against Town funds);
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (claim against Town funds);

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry regarding a maintenance hole on Joseph St and the status of railing installation on Cascade St., Director of Public Works Mike Kearns responded that if temperatures moderate, a better patch work can be done for the rest of winter around the Joseph St. maintenance hole. With respect to the railing on Cascade Street, Mr. Kearns reported that although the railing was part of the contract installation, there was a decision made at some point not to re-install. Currently he is attempting to ensure design that will not impede snow removal and still allow for a 1.5 meter regulation width sidewalk.

3.2.2 – In response to Councillor Burden’s concerns on behalf of the Downtown Business Association (DBA) regarding garbage on James Street between Seguin and Mary, and their request for garbage containers mid-block, Mr. Kearns reported that the MOU between Town and DBA identifies that garbage receptacles are removed during winter conditions and a few remain. One of the challenges in wintertime is to place receptacles where they won’t impede snow removal.

2.3 – Councillor Backman commented that she would like the existing garbage receptacles in the downtownarea replaced by bins supporting recycling. In addition, Councillor Backman requested an update on the CIINO initiative to which CAO Clayton Harris responded per the following: The Regional Economic Development Collaborative is composed of all seven West Parry Sound area municipalities; the new EDO James Cox started December 7th with an office located in the Township of The Archipelago building; Chair Michelle Hendry and Mr. Harris met with him yesterday, and will set a meeting with Mr. Cox and the Town’s EDO Vlad Shehovtsov for Thursday.

3.2.4 – In response to Councillor Borneman’s inquiry as to potential for a rink at Kinsmen Park this winter, Mr. Kearns reported that the Health Unit has released guidelines on operating outdoor rinks, and that pending appropriate weather conditions, plans are in place to make an outdoor rink at Kinsmen Park.

3.2.5 – In response to Councillor Keith’s inquiry regarding winter solstice, Mr. Kearns reported that to his knowledge no celebratory plans were in place to recognize winter solstice this year.

Correspondence
4.1 – Rick Kerr
Request for amendment to Cemetery Regulations – for Council’s consideration.

4.2 – Ann MacDiarmid, Mayor, Seguin Township
Withdrawal from Boundary Adjustment Discussions.
Filed

4.3 – Aleesha Clark, Committee Chair, Absolutely Georgian Bay
Introduction of Absolutely Georgian Bay Tourism Cooperative Inc.
Filed

Deputations
5.1 – Tom Parks, OHE Consultants.
Request for exemption from Noise Regulations for Jail Demolition.
Mr. Park gave an explanation of the reason for the requested exemption from the noise regulations by-law and acknowledged that the Ontario Regulations 131/20 which prohibit municipalities from regulating construction noise between 6 AM and 10 PM may mean that his request is not necessary as contractors will be able to work from 6 AM to 9 AM prior to court, from 6 PM to 10 PM after court and on weekends and statutory holidays. In addition, Mr. Park responded to inquiries about how the work will be undertaken, including filling with uncompressible fill; and lighting during nighttime operations.

9.1.1 – Winter Control Level of Service Policy.
Resolution
That Council endorse and adopt the attached Winter Control Level of Service Policy for roads and sidewalks.
Carried

9.2.1 – Extension of Temporary Patio Permissions for Restaurants During COVID-19.
Resolution
Whereas on June 8, 2020 the Alcohol and Gaming Commission of Ontario (AGCO) permitted new patios or temporary additions to patios to provide more opportunities to local businesses while protecting health and safety, subject to municipal requirements, and provided an extension to these timelines on December 9, 2021; and
Whereas the Council for the Town of Parry Sound passed Resolution 2020-067 to permit temporary restaurant and bar patios and opted not to enforce the Zoning By-law or Site Plan Agreements as it related to parking infractions as a result of these patios until January 1, 2021; and
Whereas Covid-19 will be an issue affecting restaurants for the foreseeable future and the Town wishes to extend the timelines of this Resolution to be in tandem with the AGCO’s extension.
Now Therefore be it Resolved that the Council for the Town of Parry Sound supports an extension until January 1, 2022 to the terms noted in Resolution 2020-067.
Carried

9.2.2 – Consent Application B/45A&B/2020 – Macazer Holding.
Resolution
That Council of the Town of Parry Sound hereby supports Parry Sound Area Planning Board Application Number B45A&B/2020 – Macazer Holding.
Carried

9.3.1 – The 2019-2020 Annual Report.
Resolution
That Council receive the 2019-2020 Annual Report as attached, and direct staff to make copies of it available to the public and circulated to MP Scott Aitchison, MPP Norm Miller, the Downtown Business Association, the Chamber of Commerce and other agencies and organizations as appropriate.
Carried

9.4.1 – Water & Wastewater Rate Study
Sean-Michael Stephen of Watson & Associates Economists addressed Council from a prepared presentation regarding a proposed ten-year sewer and water rate structure to address Council’s previous direction to move to a structure that includes a base charge and consumptive rate that is uniform across all customers. The proposed recommendation includes a differentiated rate based on meter size with no distinction between residential and non-residential customers, and consumptive component based on actual usage for metered customer with no minimum consumption charge. Built into the rate structure are increased annual charges for operating expenditures plus inflation estimated at 2% per year, and capital related expenditure based on the capital funding plan.
Resolution
WHEREAS Council approved a change from the current water and wastewater rate structure to a rate structure with a monthly fixed charge, based on meter size, and a consumptive rate (per gallon/per cubic metre) that is uniform for all customers; and
WHEREAS pricing structure changes were deferred to investigate additional options;
NOW THEREFORE Council hereby approves the posting of the Town of Parry Sound Water and Wastewater Rate Study for public circulation and comment; and
THAT the Water Financial Plan be prepared in the format required under O.Reg. 453/07 and submitted to the Province to maintain the Town’s Municipal Drinking Water Licence; and further
THAT the recommended rates be brought forward for consideration.
Carried

Other Business
9.5.1 – West Parry Sound Recreation & Culture Centre.
Spokesperson: Donald Sanderson, Chair, Wellness Centre & Pool Committee
Wellness Centre & Pool Committee Chair Donald Sanderson introduced himself and consultants present, and then proceeded to give a presentation from a series of slides on the proposed West Parry Sound Area Recreation Centre.
In addition, questions posed were responded to by Mr. Sanderson or other members of the team per the following:
– it is unknown whether funding is jeopardized if a municipality pulls out; the project and funding formula would need to be reworked for approval by remaining municipalities.
– although the objective of the proposal was to develop program for the facility using 5 acres, there is an additional 10 acres available as well as 9 acres owned by the Town abutting the property that could be used for additional programming.
– Soil samples have been taken in the parking lot and play field area, and on the existing developed area, and all is buildable.
– the building can be re-oriented or expanding upon once an architect has been selected to proceed with finalizing siting and design.
– The Municipal Joint Service Agreement requires 100% agreement of members to release a municipality from the Agreement, with the rationale that any municipality on its own deciding to undertake a recreation project of this magnitude would be committed for decades.
– 2% of annual operating budget is put into a reserve fund to address future capital expenditures – an industry standard.
– Terms of Reference for the Joint Municipal Service Board are essentially contained within the Agreement – a broad constitutional document to set up the Board.
– with respect to the receipt by other municipalities of the presentation, the Townships of McDougall and The Archipelago have both passed resolutions endorsing the recommendations; the Municipality of Whitestone received the presentation and will decide at a future meeting, which was their planned approach to the issue.
– the operating agent will be determined by the Joint Municipal Service Board; the hope is that an arrangement can be made with the YMCA.
– The YMCA owns the land and is agreeable to leasing it for a nominal amount per year for 100 years. If as a condition of funding the land must be owned by the grant recipient, the YMCA is agreeable to sell the land for a nominal amount.
– consider changing the word “burden” to something more positive in the Joint Municipal Service Board Agreement vis a bis “municipalities shall share the burden of the annual contribution.”
Mayor McGarvey thanked Chair Sanderson and other presenters.
Resolution 2020 – 147
Be it Resolved that subject to all area municipalities agreeing to participate as outlined in the attached report presented by the Wellness Centre & Pool Committee at the December 15, 2020 Meeting of Council, and subject to ICIP funding approval, The Council for the Corporation of the Town of Parry Sound approves the following recommendations:
1. That the YMCA property, as recommended by CS&P Architects be approved as the site;
2. That CS&P Architects Option A be approved for the purposes of designing and constructing the facility;
3. That the cost sharing formula be approved for the allocation of operating and capital costs;
4. That a Joint Municipal Service Board be used by the municipalities, for the purpose of acting as an agent on behalf of the Municipalities, in the constructing, maintaining, fundraising and operating of the West Parry Sound Area Recreation and Culture Centre; 5. That the Joint Municipal Service Board Agreement be approved, and the Mayor and Clerk be authorized to execute the agreement, substantially in the form attached;
6. That pending approval of the ICIP grant application the Steering Committee be directed to take the necessary steps to create the Joint Municipal Service Board;
7. That the Steering Committee be directed to enter into negotiations with the YMCA for the purposes of operating the facility; and
8. That the Steering Committee be directed to enter into negotiations with the YMCA to secure the approved site.
7-yes; 0-no – Carried Unanimously

9.5.2 – Request for Exemption from Noise Regulations By-law.
Resolution
Whereas Council has received a request per attached Schedule A for exemption from the Noise Regulations By-law 2009-5301; and
Whereas no concerns have been raised by Town staff with respect to the request for exemption, and
Whereas Ontario Regulation 131/20 filed April 7, 2020 and in effect for 18 months from date of filing, denies a municipality the power to prohibit and regulate noise with respect to construction activity in a municipality between the hours of 6 AM and 10 PM
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby grant the applicant all requested exemptions from the Noise Regulations By-law 2009- 5301 per application attached as Schedule A.
Carried

By-laws
10.1.1 – Curbside Collection Contract Extension.
By-law 2020 – 7094
Being a bylaw to authorize the extension of an agreement with Waste Connections of Canada Inc. for curbside waste and recycling collection for two years, ending December 31, 2022.
Passed, Signed & Sealed

10.4.1 – 2021 Interim Tax Levy.
By-law 2020 – 7093
Being a By-Law to provide for an interim tax levy, for the payment of taxes, and for penalty and interest at 1 1/4 percent per month for the 2021 taxation year.
Passed, Signed & Sealed
Direction Approved for Staff Follow-up
That staff be directed to report back on the implications of waiving the 1-1/4% penalty under various options, i.e. over different number of months, etc.
Carried for staff follow-up.

Council Meeting Minutes (Abridged) – December 1, 2020

05 Saturday Dec 2020

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

≈ Comments Off on Council Meeting Minutes (Abridged) – December 1, 2020

Tags

By-Law, Council Minutes, EMS, Infrastructure, Parking, parry sound, Planning, safety, TOPS Financial Analysis, Town Council, Town Dock/Big Sound Marina

There are a large number of items contained in this week’s Town of Parry Sound council meeting minutes. None are a surprise. It’s worth taking a quick scan of the items to keep yourself up-to-date and avoid any future surprises. I try and limit my comments to the agenda preview except where a new item of interest is introduced. Once Council makes a decision, Resolution or By-law, it will be a challenge to get it amended or reversed. That’s why attention should be paid to the agenda, rather than the minutes. It’s much easier to head off bad ideas than correct them later.

Abridged Minutes

Closed Meeting
i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, (EMS Human Resources issue)
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (EMS Contract)

Disclosure of Pecuniary Interest and the General Nature Thereof
1.4.1 – Cllr. Horne declared Pecuniary Interest on item 9.2.2 – 2021 Land Ambulance Budget as his spouse who is CFO of the West Parry Sound Health Centre is directly involved in the 2021 Land Ambulance 2021 Budget process. During the item, Councillor Horne left the room, did not participate in discussion nor vote on the resolution.

Questions of Staff
3.2.1 – In response to Mayor McGarvey’s inquiry regarding the Christmas and Toy Food Drive, Fire Chief Dave Thompson reported that the Fire Department’s food drive usually conducted door to door, will instead this year be done by soliciting donations at numerous locations in Town this Saturday. The EMS Toy Drive is also being modified this year; donors are encouraged to send cheques to the EMS Base at 99 Bowes Street, or submit e-transfer to e-mail address psemstoydrive@gmail.com
Financial donations are spent locally to purchase toys.

3.2.2 – In response to Councillor McCann’s inquiry regarding a ratepayer’s concern about a notice received regarding parking on the lawn, Mr. Thompson reported that one of the major complaints the By-law Enforcement Department receives deals with clean yards, particularly front yards, and vehicle parking thereon. The zoning by-law governs parking including that of licensed and unlicensed vehicles, recreational vehicles, etc. The By-law Enforcement Department’s approach is to contact people who are mis- parking to educate them on options and opportunities to come into compliance with the By-law. The By-law Enforcement Department enforces both the Property Standards and Clean Yards By-laws as set by Council from both a pro-active and reactive approach. Council can change the by-laws to address different issues if it wishes.

3.2.3 – In response to Councillor Backman’s inquiry on whether there has been an increase in parking violations on properties as a result of the zoning by-law amendment recently passed permitting additional units, Mr. Thompson reported that they have not seen a direct relationship. Generally parking issues are related to funny shaped lots, small driveways, small side yards, etc.

3.2.4 – In response to Councillor Keith’s inquiry regarding the response to snowfall today and the seasonal lights up on Town property, Director of Public Works Mike Kearns confirmed that plowing operations went well in today’s first major snow fall and that it was indeed Town staff who put up lights on the evergreen trees at the Town office and at Market Square Park.

Correspondence
4.1 – Nick Ryeland, Park to Park Trail.
2020 Funding Request
Referred to Director of Financial Services

4.2 – Beth Morton, Clerk-Administrator, Township of Perry.
Opposition to Closure of Drive Test Centre in Sundridge.
Filed

4.3 – Minister Cho, Ministry of Seniors & Accessibility.
Response to request for extension of Website compliance deadline.
Filed

4.4 – Hanif Datoo.
Request for winter maintenance Geewadin Road extension.
Referred to Director of Public Works for research and response

4.5 – Parry Sound Affordable Housing Development Corporation.
Support request for PSAHDC’s outreach to increase affordable housing.
Referred to item 9.3.1

Deputations
5.1 – David Bywater, Benjamin John, Georgian Bay Biosphere.
ICECAP (Integrated Community Energy and Climate Action Plans) Progress Report.
From a prepared power point presentation, Mr. Bywater and Mr. John addressed Council with respect to progress that the ICECAP Regional partnership made in 2020 and plans for 2021, noting the following:
– The partnership is a regional approach with identified current members, potential members and community partners.
– Of the five milestones identified by the Federation of Canadian Municipalities (FCM) Partners for Climate Protection program, the first milestone to establish a baseline greenhouse gas (GHG) emissions inventory and forecast has been completed for both the community and municipal operations.
– highlights of 2020 included launching the “carbon calculator”, conducting webinars, studies, writing articles, and within the community assessment – including recreational vehicle emissions – the first communities in Canada to be including this category which is getting attention from the Federation of Canadian Municipalities (FCM) and federal partners.
– Corporate (i.e. the Corporation of the Town of Parry Sound) baseline GHG emissions data was collected for transportation, buildings, streetlights, solid waste and water & wastewater with three major areas of GHG emissions being buildings, fleet, and water/wastewater infrastructure.
– combined numbers produced a baseline at year 2016 upon which to compare in future; if operations continue “business as usual”, the GHG emissions are anticipated to rise 12% by 2030; financial costs associated can also be expected to rise.
– the next milestone in the ICECAP program includes setting a target reduction rate.
– although a more complex task, similar data analysis was done for the broader community which shows community transportation produces the most GHG emissions, specifically from vehicles on the road, followed by commercial, institutional and residential sectors with values typical of an urban-rural community like Parry Sound.
– Combined numbers for the community also produced a baseline at year 2016, with a business as usual forecast of 11.8% increase in year 2030.
– The proposed 2021 workplan includes three program areas: ICECAP Regional Activities; Milestones 2 & 3 of the Municipalities Partners for Climate Protection Program; and First Nations Climate Action. Milestones 2 and 3 represent a significant body of work in setting corporate and community reduction targets and establishing a climate change action plan.
– In order to undertake the 2021 workplan, $14,500 is requested per municipal member which for Parry Sound represents 13.5% of the 2021 budget, with other funding coming from other ICECAP members, Georgian Bay Biosphere and other funding sources.

5.2 – Nadine Hammond, Curator/Manager, Rob Wood, Board Chair Museum on Tower Hill.
2021 Funding Request and 2020 Annual Report .
Ms. Hammond addressed Council with respect to a review of last year’s operations, including the following:
– March sprinkler system froze and burst causing water damage in the hallway; the company who repaired it also donated materials and services to repair exterior siding, seal off the attic from rodents and replace insulation.
– COVID altered how the public was able to access the museum spaces which reduced revenues from admissions and gift shop sales.
– Over 15 groups to date have experienced a new exhibit – the Adam Brown adventure, sponsored by Team Marshall and Georgian Bay Software – which has received positive feedback.
– Genealogy group continues to meet monthly.
– “Giving Tuesday” today raised $6,000 well in excess of the $1,000 goal with Sobey’s matching donations up to $500.00.
– Next year plans including fixing ageing building, opening new train exhibit, Trappers Cabin, launching a docent program to provide tours of the exhibition and launching new digital content.
Mr. Wood addressed Council commending Ms. Hammond’s work, committing the Board to supporting her work in 2021, and inviting members of Council to experience the Adam Brown Adventure at the Museum.
In response to Council questions about the financial state of the Museum, Ms. Hammond reported that the museum was not able in 2020 to generate the funds it normally does, because of COVID restrictions; museums are typically underfunded federally and provincially; available funding is often specific to programming and the challenge the Museum is facing is to fund basic building maintenance shortfall.
Mayor McGarvey noted that the Museum’s funding request would be part of the Town’s budget process.

Resolutions and Direction to Staff
9.1.1 – Waste Diversion and Transition Legislation Comments.
Resolution
That Council receive the Report attached as Schedule A regarding waste diversion and transition legislation and direct staff to provide comments consistent with the Report, on the proposed legislation as listed in the Environmental Registry as – ERO number 019- 2579 prior to the December 3, 2020 deadline.
Carried

9.2.1 – Building Permit Software.
Resolution
That Council accepts the proposal from Evolta Software Inc. for e-permitting (building permit) software (“Cloudpermit”) and authorizes staff to enter into an e-permit Service Agreement with Evolta Software Inc.
Carried

9.2.2 – 2021 Land Ambulance Budget.
Resolution
That upon the recommendation of the EMS Advisory Committee the 2021 Land Ambulance Operating Budget be approved with a 4.85% levy increase over the 2020 approved budget in a total amount of $9,986,873; and
That a Land Ambulance Capital Budget be approved in the amount of $460,000 to be funded from the EMS Capital Reserve Fund.
Carried

9.2.3 – Sign Variance – 1 Pine Drive – 2020.
Resolution
That Council authorizes and directs the Chief Building Official to issue a permit for 4 signs on the site of 1 Pine Drive pursuant to the variances and permissions attached as Schedule A.
Carried

9.3.1 – Support for Parry Sound Affordable Housing Development Corporation.
Resolution.
Whereas the Parry Sound Affordable Housing Development Corporation has submitted a letter and would appreciate support from the Town of Parry Sound in their efforts to increase the number of affordable housing units serving West Parry Sound; and
Whereas there is an ongoing demand for affordable housing units in Parry Sound and the surrounding area; and
Whereas the Parry Sound Affordable Housing Development Corporation works in partnership with many organizations to increase the number of affordable housing units to serve Parry Sound, and
Whereas the Parry Sound Affordable Housing Development Corporation commits that neither it nor its successor organization(s) will seek an exemption from property taxes under the Assessment Act,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support the Parry Sound Affordable Housing Development Corporation’s efforts in search of opportunities to increase the number of affordable housing units to serve Parry Sound.
Carried

9.3.2 – Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.
Resolution
Whereas Xplornet has requested support from the Town of Parry Sound for their submission to the Province under the Improving Connectivity for Ontario (ICON) program, and
Whereas the past months have demonstrated the importance of connectivity, especially for the more rural areas of Ontario, and
Whereas the post-pandemic recovery offers the opportunity to provide the necessary tools for rural Ontario’s success in the digital economy, including education through virtual learning, eHealth, economic development and by supporting residents working from home, and
Whereas Xplornet’s project will build 2,650 km of new fibre across the province, providing direct fibre connections in the rural areas of Parry Sound, including the connection of 1 new macro tower site and 1 new wireless microsite to fibre in Town,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.
Carried

9.4.1 – Financial Variance Report for Third Quarter of 2020.
Resolution
That Council hereby receives and accepts the variance report for the Third Quarter of 2020 (September 30, 2020); and
That Council hereby approves the expenses for Council members for the period from January 1, 2020 to September 30, 2020.
Carried

9.4.2 – RFP – General Insurance and Risk Management Services.
Resolution
That Council accept and award the proposal for the Corporation’s general insurance and risk management services to BFL Canada, including Wharfingers/Terminal Operators insurance, at the premium cost of $451,169 plus sales tax for the one-year period ending December 15, 2021; and
That staff be authorized to negotiate and award other coverages up to a value of $16,295 plus sales tax.
Carried

By-laws
10.1.1 – Community Sharps Bin – Agreement North Bay-Parry Sound District Health Unit.
By-law 2020 – 7090
Being a By-law to authorize the execution of an agreement with the North Bay-Parry Sound District Health Unit for a Community Sharps Bin Program.
Passed, Signed and Sealed

10.2.1 – Appoint a Chief Building Official and Amend other building official appointments.
By-law 2020 – 7085
Being a By-law to Appoint Mark Vandermeer as Chief Building Official and amend or revoke other related Building Official Appointment By-laws.
Passed, Signed and Sealed
Mayor McGarvey remarked upon just deputized John Este’s coming retirement and welcomed Mark Vandermeer to the role of CBO and employment with the Town.

10.2.2 – EMS Lease of a portion of the Humphrey Fire Hall.
By-law 2020 – 7086
Being a By-law to authorize the execution of an agreement with the Township of Seguin for the lease of a portion of the Humphrey Fire Hall for an EMS Base.
Passed, Signed and Sealed

10.2.3 – Big Sound Marina Breakwater and Dock C contract execution.
By-law 2020 – 7087
Being a bylaw to authorize the execution of a contract with Kropf Industrial Inc for the replacement of the Breakwater and Dock C at the Big Sound Marina.
Passed, Signed and Sealed

10.3.1 – Return of Financial Donation to Phil Morse for Outdoor Rink Project.
By-law 2020 – 7091
Being a By-law to Authorize the Return of a Donation to Phil Morse.
Passed, Signed and Sealed

10.4.1 – Commencement of Fees and Charges for Servicing Dennis & Macklaim Drive.
By-law 2020 – 7088
Being a By-law to impose fees/charges for the recovery of the cost of capital works within portions of Plan M405 (Servicing Dennis and Macklaim Drive).
Passed, Signed and Sealed

10.4.2 – Intermunicipal tax roll agreements with Whitestone, Magnetawan, Strong, and Armour.
By-Law 2020 – 7089
Being a By-law to authorize the execution of four intermunicipal tax roll agreements with: the Corporation of the Municipality of Whitestone; the Corporation of the Township of Magnetawan; the Corporation of the Township of Strong; and the Municipal Corporation of the Township of Armour, for the purposes of adding POA defaulted fines to the tax roll.
Passed, Signed and Sealed

Council Agenda Preview – December 1, 2020

28 Saturday Nov 2020

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

≈ Comments Off on Council Agenda Preview – December 1, 2020

Tags

Agenda, BOCC, budget, By-Law, EMS, Infrastructure, parry sound, Planning, Stockey Centre, TOPS Financial Analysis, Town Council, Town Dock/Big Sound Marina

There are lots of interesting items on the agenda in terms of topic and the supporting information. Here are a few points that folks might want to follow up on.

4.5 & 9.3.1 – Support for Parry Sound Affordable Housing Development Corporation.
After a series of interactions it seems the Affordable Housing Corporation (PSAHC) has finally accepted the reality that the Town will not support more affordable housing if PSAHC insists on seeking exemptions from property taxation. PSAHC has stated that it, and any successor organizations, will not seek exemptions. It’s worth noting that their taxation rates are still lower than for residential properties.

9.2.2 – 2021 Land Ambulance Budget.
Our neighbouring municipalities will be squawking about the almost 5% increase in EMS costs. Because the expense is based in part on an assessment basis it is one of their highest expenses and one they can’t ‘finesse’.

9.3.2 – Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.
It seems that after being ignored by internet providers we will now have two groups, Xplornet and the Smart Community Network Hub (Vianet), providing additional infrastructure. Does this mean competition or cooperation? This will primarily benefit of our neighbours as the Town already has good, if not exceptional, internet connectivity. (How about fibre on Redwood Drive???)

9.4.1 – Financial Variance Report for Third Quarter of 2020.
There is lots of juicy financial information in this report for those of you who like to understand what things in the Town cost to operate.

9.4.2 – RFP – General Insurance and Risk Management Services.
Insurance costs are going up 30%. This was previously suggested by our current provider. Any ideas on why prices are up this much? COVID-19 doesn’t seem a reasonable culprit.

10.2.1 – Appoint a Chief Building Official and Amend other building official appointments.
John Este is stepping down as CBO. He is pretty much the last of a management team that did a great job for the Town. I wish him the best. He served the Town as a true professional without any ‘attitude’.

Abridged Agenda

Closed Session
i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, (EMS Human Resources issue)
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (EMS Contract)

Correspondence
4.1 – Nick Ryeland, Park to Park Trail
2020 Funding Request.

4.2 – Beth Morton, Clerk-Administrator, Township of Perry
Opposition to Closure of Drive Test Centre in Sundridge.

4.3 – Minister Cho, Ministry of Seniors & Accessibility
Response to request for extension of Website compliance deadline.

4.4 – Hanif Datoo
Request for winter maintenance Geewadin Road extension.

4.5 – Parry Sound Affordable Housing Development Corporation
Support request for PSAHDC’s outreach to increase affordable housing.

Deputations
5.1 – Becky Pollock, Benjamin John, Georgian Bay Biosphere
ICECAP (Integrated Community Energy and Climate Action Plans) Progress Report.

5.2 – Nadine Hammond, Curator/Manager, Museum on Tower Hill
2021 Funding Request and 2020 Annual Report

Resolutions and Direction to Staff
9.1.1 – Waste Diversion and Transition Legislation Comments
Resolution
That Council receive the Report attached as Schedule A and direct staff to provide comments consistent with the Report, on the proposed legislation as listed in the Environmental Registry as – ERO number 019-2579 prior to the December 3, 2020 deadline.

9.2.1 – Building Permit Software
Resolution
That Council accepts the proposal from Evolta Software Inc. for e-permitting (building permit) software (“Cloudpermit”) and authorizes staff to enter into an e-permit Service Agreement with Evolta Software Inc.

9.2.2 – 2021 Land Ambulance Budget
Resolution
That upon the recommendation of the EMS Advisory Committee the 2021 Land Ambulance Operating Budget be approved with a 4.85% levy increase over the 2020 approved budget in a total amount of $9,986,873; and
That a Land Ambulance Capital Budget be approved in the amount of $460,000 to be funded from the EMS Capital Reserve Fund.

9.2.3 – Sign Variance – 1 Pine Drive
Resolution
That Council authorizes and directs the Chief Building Official to issue a permit for 4 signs on the site of 1 Pine Drive pursuant to the variances and permissions attached as Schedule A.

9.3.1 – Support for Parry Sound Affordable Housing Development Corporation
Resolution
Whereas the Parry Sound Affordable Housing Development Corporation has submitted a letter and would appreciate support from the Town of Parry Sound in their efforts to increase the number of affordable housing units serving West Parry Sound;
Whereas there is an ongoing demand for affordable housing units in Parry Sound and the surrounding area; and
Whereas the Parry Sound Affordable Housing Development Corporation works in partnership with many organizations to increase the number of affordable housing units to serve Parry Sound, and
Whereas the Parry Sound Affordable Housing Development Corporation commits that neither it nor its successor organization(s) will seek an exemption from property taxes under the Assessment Act,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support the Parry Sound Affordable Housing Development Corporation’s efforts in search of opportunities to increase the number of affordable housing units to serve Parry Sound.

9.3.2 – Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program
Resolution
Whereas Xplornet has requested support from the Town of Parry Sound for their submission to the Province under the Improving Connectivity for Ontario (ICON) program, and
Whereas the past months have demonstrated the importance of connectivity, especially for the more rural areas of Ontario, and
Whereas the post-pandemic recovery offers the opportunity to provide the necessary tools for rural Ontario’s success in the digital economy, including education through virtual learning, eHealth, economic development and by supporting residents working from home, and
Whereas Xplornet’s project will build 2,650 km of new fibre across the province, providing direct fibre connections in the rural areas of Parry Sound, including the connection of 1 new macro tower site and 1 new wireless microsite to fibre in Town,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.

9.4.1 – Financial Variance Report for Third Quarter of 2020
Resolution
That Council hereby receives and accepts the variance report for the Third Quarter of 2020 (September 30, 2020); and
That Council hereby approves the expenses for Council members for the period from January 1, 2020 to September 30, 2020.

9.4.2 – RFP – General Insurance and Risk Management Services
Resolution
That Council accept and award the proposal for the Corporation’s general insurance and risk management services to BFL Canada, including Wharfingers/Terminal Operators insurance, at the premium cost of $451,169 plus sales tax for the one-year period ending December 15, 2021; and
That staff be authorized to negotiate and award other coverages up to a value of $15,000.

By-laws
10.1.1 – Community Sharps Bin – Agreement North Bay-Parry Sound District Health Unit
By-law 2020 – 7090
Being a By-law to authorize the execution of an agreement with the North Bay-Parry Sound District Health Unit for a Community Sharps Bin Program.

10.2.1 – Appoint a Chief Building Official and Amend other building official appointments
By-law 2020 – 7085
Being a By-law to Appoint Mark Vandermeer as Chief Building Official and amend or revoke other related Building Official Appointment By-laws.

10.2.2 – EMS Lease of a portion of the Humphrey Fire Hall
By-law 2020 – 7086
Being a By-law to authorize the execution of an agreement with the Township of Seguin for the lease of a portion of the Humphrey Fire Hall for an EMS Base.

10.2.3 – Big Sound Marina Breakwater and Dock C contract execution
By-law 2020 – 7087
Being a bylaw to authorize the execution of a contract with Kropf Industrial Inc for the replacement of the Breakwater and Dock C at the Big Sound Marina.

10.3.1 – Return of Financial Donation to Phil Morse for Outdoor Rink Project
By-law 2020 – 7091
Being a By-law to Authorize the Return of a Donation to Phil Morse.

10.4.1 – Commencement of Fees and Charges for Servicing Dennis & Macklaim Drive
By-law 2020 – 7088
Being a By-law to impose fees/charges for the recovery of the cost of capital works within portions of Plan M405 (Servicing Dennis and Macklaim Drive).

10.4.2 – Intermunicipal tax roll agreements with Whitestone, Magnetawan, Strong, and Armour
By-Law 2020 – 7089
Being a By-law to authorize the execution of four intermunicipal tax roll agreements with: the Corporation of the Municipality of Whitestone; the Corporation of the Township of Magnetawan; the Corporation of the Township of Strong; and the Municipal Corporation of the Township of Armour, for the purposes of adding POA defaulted fines to the tax roll.

Council Meeting Minutes (Abridged) – November 17, 2020

25 Wednesday Nov 2020

Posted by Jo Bossart/ParrySounds.com in Parry Sound, Town Council

≈ 1 Comment

Tags

BOCC, By-Law, Council Minutes, DBA, Infrastructure, Opinion, parry sound, Taxes, Town Council

Once again there are no real surprises with the exception perhaps of 7.1.1 which came out of the Closed Session (brief discussion follows). Those of you interested in the activity and plans for the Town of Parry Sound Downtown Business Association will appreciate the summary of their deputation, 5.1.

7.1.1 – Town Position on Parry Sound Public Library Building Ownership.
This is interesting because it suggests the Library Board had requested the Town to take over ownership and responsibility for the Library building. This is very understandable. There are a number of publicly funded services in Town that are only sufficiently resourced to support basic operational functions, not the care and maintenance of the associated building.
We have been reminded of the costs involved with the Town’s decision to spend more than $1 million on each of the Stockey Centre, the Bobby Orr Community Centre, and Big Sound Marina for only necessary infrastructure upgrades and repairs. This is in addition to about $400,000 annually in direct support for each of the Stockey Centre and Bobby Orr Community Centre to cover their losses on operations. In total this adds up to more than a million dollars annually to support these operations without the cost of facility maintenance and upgrades. And now the Town wants to build a new recreation facility, Da Pool, which will most likely add a half million dollars annually in additional operational expenses. And there will be carried expenses related to the construction.
This reminds me of a deadbeat father who supports his current family, is planning for his next family, and tells his ex and her children to support themselves.
Dear Town Leaders – You created it, you support it.

Closed Session
b) personal matters about an identifiable individual, including municipal or local board employees, (staff member performance review).
c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (request for Town to take ownership of a property).
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (claim against Town funds).
n) educating or training council members and no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council, (Site Locations for Parry Sound Area Recreation Centre)

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry regarding the storm this past Sunday, Director of Public Works Mike Kearns reported that there were some issues due to downed trees and power outages, and Lakeland Power changed a pole at the north end of Town due to damage; however given the nature of the strong storm surge, damage was relatively minimal.

3.2.2 – In response to Councillor Keith’s inquiry regarding the status of the installation of the railing on Cascade St. hill east of the tracks, Mr. Kearns reported that this work should be completed soon.

3.2.3 In response to Councillor Borneman’s inquiry on an update on the usage, revenues and costs associated with the reopening of the Bobby Orr Community Centre and the Stockey Centre, Director of Finance Stephanie Phillips said that a report would be forthcoming to the next Council Meeting and that the finances are on track with projections. CAO Clayton Harris also reported that the Senior Leadership Team will be meeting tomorrow to discuss how to respond if the province does issue further lock- down directives.

Correspondence
4.1 – Mackenzie Taylor, Deputy Clerk, Township of Carling.
Carling Township opposition to EMS Surplus Levy

4.2 – Mackenzie Taylor, Deputy Clerk, Township of Carling.
Future Special Meeting to be held to hear recommendations from Wellness Centre & Pool Committee after the grant has been determined.

4.3 – Rita Orr, CEO, Parry Sound Public Library.
Budget request of $211,150.00 for 2021.

4.4 – Parry Sound Affordable Housing Development Corporation.
Copy of letter to Parry Sound District Social Services Administration Board requesting that it continue to pay property taxes for the Housing Dev. Corporation’s properties if MPAC grants a tax exemption; and e-mail to the Town regarding current and proposed initiatives related to a seniors housing complex and purchase of a local motel to provide housing.

(Note – no indication was offered as to the action taken with respect to these Correspondence items.)

Deputations
5.1 – April Denman, Executive Director, Downtown Business Association; Amy Black, Chair Events Committee; Seanan Megyesi, Chair Marketing Committee; and Brenda Ryan, Chair Beautification Committee.
2020 Year in Review
DBA Executive Director April Denman addressed Council noting that this year is the 50th anniversary of Business Improvement Areas (BIAs) – a made in Ontario innovation, with 500 across Canada now, including 300 in Ontario. Ms. Denman expressed appreciation for the working relationship with the Town’s Public Works Director, Parks & Recreation Manager and their teams. The fundraising meter campaign raised $256.78 for each of RISE, The Salvation Army, Hope Pregnancy Centre, and the Mary St. Centre; and the recipients of the next parking meter fundraising campaign will be the Guides, Georgian Jumpers, Aspen Valley Wildlife Sanctuary, and Whispering River Orchestra. Ms. Denman introduced Committee Chairs and each spoke in turn.
Events Committee Chair and co-owner of Pardon My Garden Amy Black reported on two events held this year – Hallowe’en in the Downtown partnering with Parry Sound Public Library; and the Parry Sound Girlfriends weekend extended this year to a week- long event to accommodate spacing out of store visits, with 188 registrants so far, good feedback and a good base from which to build on again for next year.
Marketing Committee Chair and owner of Boston Pizza Seanan Meygesi reported that in light of the COVID pandemic, marketing was adjusted from a focus on events to highlighting local businesses, introducing the hashtag #localfirst and sharing members’ posts to expand local reach. Along with launch of a new website, the DBA created an instagram account making it easier to share news with 480 followers, and restructured twitter. “New Feature Fridays” are running on facebook telling background stories on new business owners and sharing members’ posts, with an increase of 25-30 followers a month since March. Going forward the DBA will work alongside the Events Committee to develop safe social distancing events that will continue to focus on shopping locally.
Chair of the Beautification Committee and owner of FAD Brenda Ryan reported that the Beautification Committee has almost completed its plan, implemented to meet the goal of creating an atmosphere that attracts more people to explore the downtown core. The following points were made by Ms. Ryan:
– The installation of 10 in-ground gardens – the biggest project is now complete. Logging 250 hours this year, 4 volunteers working Saturdays starting at 7 AM clean up the gardens, weed and dead-head. With the garden expansion program that also includes 2 “living room gardens” in the parking lot, the DBA is looking at having a more structured volunteer program assigning volunteers to certain gardens
– Continued with seasonal installation of the black planters in front of businesses.
– Removal of many of the overhanging metal signs, replaced by more quaint wooden carved blade signs projecting from businesses, making a more visually attractive and pedestrian-friendly feel. Businesses that didn’t get them this year are asking for them. 3- 4 signs are still to be installed at the Beatty building once their renovations have been completed.
– Trillium banners added to the collection, with the hope that banners will be installed all the way down Bay Street.
– Sidewalk cafes became more of a reality this year, with hopes that Council will support extending the patio season.
– Installed cigarette butt receptacles with good feedback received on these. – Plan to work over next years with building owners to improve facades.
– When veterans banners come down, Christmas decorations will go up, and a multi- year plan being developed for those.
– Lights installed in Jukes Lane.
– Appreciation extended to Town staff for helping, in particular April McNamara and Mike Kearns, as well as Mayor & Council for their support in transforming the downtown.

Ratification of Matters from Closed Agenda
7.1.1 – Town Position on Parry Sound Public Library Building Ownership.
Resolution
Be it resolved that Council of the Corporation of the Town of Parry Sound does hereby advise the Parry Sound Public Library Board, that the Town does not wish to own the Library Board’s building on Mary Street.
Carried

Resolutions and Direction to Staff
9.1.1 – Letter of support to Ministry of Energy regarding net-metering.
Resolution
That as measure of the Town’s commitment to energy management, grid resilience and moving toward being a net-zero community, Council hereby authorizes the Mayor to sign the attached letter of support to the Ministry of Energy regarding net-metering in the Town of Parry Sound.
Carried

9.2.1 – Respond to Council Direction Regarding Payment of Cash-in-Lieu of Parking
Resolution
That, as a result of staff’s review as documented in the attached report, no changes will be made to the cash-in-lieu of parking policy/By-law.
Carried

By-laws
10.1.1 – Funding Agreement for Installation of Access Controls (Fobbing).
By-law 2020 – 7082
Being a by-law to authorize ratification of the execution of an agreement with PMCN for a Business Technology Improvement Grant for access controls (fobbing).
Passed, Signed & Sealed

10.4.1 – 2020 Debenture Capital Works – Waubeek & Isabella Streets.
By-law 2020 – 7083
Being a By-law to approve the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital works (Isabella and Waubeek Streets) of The Corporation of the Town of Parry Sound (The “Municipality”); and to authorize the entering into of a rate offer letter agreement pursuant to which the municipality will issue debentures to OILC.

Parry Sounds

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Tag Archives: Infrastructure

Council Agenda Preview – March 16, 2021

Council Meeting Minutes (Abridged) – March 2, 2021

Council Agenda Preview – March 2, 2021

Council Meeting Minutes (Abridged) – February 16, 2021

Council Meeting Minutes (Abridged) – February 2, 2021

Council Agenda Preview – February 2, 2021

Council Meeting Minutes (Abridged) – December 15, 2020

Council Meeting Minutes (Abridged) – December 1, 2020

Council Agenda Preview – December 1, 2020

Council Meeting Minutes (Abridged) – November 17, 2020