Tag Archives: Infrastructure

Council Meeting Minutes (Abridged) – December 15, 2020

23 Wednesday Dec 2020

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There are no surprises but there are issues you need to understand and possibly follow up on:
9.4.1 – Water & Wastewater Rate Study
9.5.1 – West Parry Sound Recreation & Culture Centre

Abridged Minutes

Closed Session
(c) a proposed or pending acquisition or disposition of land by the municipality or local board (developer request to purchase land from the Town; MTO offer to sell land to the Town);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (claim against Town funds);
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (claim against Town funds);

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry regarding a maintenance hole on Joseph St and the status of railing installation on Cascade St., Director of Public Works Mike Kearns responded that if temperatures moderate, a better patch work can be done for the rest of winter around the Joseph St. maintenance hole. With respect to the railing on Cascade Street, Mr. Kearns reported that although the railing was part of the contract installation, there was a decision made at some point not to re-install. Currently he is attempting to ensure design that will not impede snow removal and still allow for a 1.5 meter regulation width sidewalk.

3.2.2 – In response to Councillor Burden’s concerns on behalf of the Downtown Business Association (DBA) regarding garbage on James Street between Seguin and Mary, and their request for garbage containers mid-block, Mr. Kearns reported that the MOU between Town and DBA identifies that garbage receptacles are removed during winter conditions and a few remain. One of the challenges in wintertime is to place receptacles where they won’t impede snow removal.

2.3 – Councillor Backman commented that she would like the existing garbage receptacles in the downtownarea replaced by bins supporting recycling. In addition, Councillor Backman requested an update on the CIINO initiative to which CAO Clayton Harris responded per the following: The Regional Economic Development Collaborative is composed of all seven West Parry Sound area municipalities; the new EDO James Cox started December 7th with an office located in the Township of The Archipelago building; Chair Michelle Hendry and Mr. Harris met with him yesterday, and will set a meeting with Mr. Cox and the Town’s EDO Vlad Shehovtsov for Thursday.

3.2.4 – In response to Councillor Borneman’s inquiry as to potential for a rink at Kinsmen Park this winter, Mr. Kearns reported that the Health Unit has released guidelines on operating outdoor rinks, and that pending appropriate weather conditions, plans are in place to make an outdoor rink at Kinsmen Park.

3.2.5 – In response to Councillor Keith’s inquiry regarding winter solstice, Mr. Kearns reported that to his knowledge no celebratory plans were in place to recognize winter solstice this year.

Correspondence
4.1 – Rick Kerr
Request for amendment to Cemetery Regulations – for Council’s consideration.

4.2 – Ann MacDiarmid, Mayor, Seguin Township
Withdrawal from Boundary Adjustment Discussions.
Filed

4.3 – Aleesha Clark, Committee Chair, Absolutely Georgian Bay
Introduction of Absolutely Georgian Bay Tourism Cooperative Inc.
Filed

Deputations
5.1 – Tom Parks, OHE Consultants.
Request for exemption from Noise Regulations for Jail Demolition.
Mr. Park gave an explanation of the reason for the requested exemption from the noise regulations by-law and acknowledged that the Ontario Regulations 131/20 which prohibit municipalities from regulating construction noise between 6 AM and 10 PM may mean that his request is not necessary as contractors will be able to work from 6 AM to 9 AM prior to court, from 6 PM to 10 PM after court and on weekends and statutory holidays. In addition, Mr. Park responded to inquiries about how the work will be undertaken, including filling with uncompressible fill; and lighting during nighttime operations.

9.1.1 – Winter Control Level of Service Policy.
Resolution
That Council endorse and adopt the attached Winter Control Level of Service Policy for roads and sidewalks.
Carried

9.2.1 – Extension of Temporary Patio Permissions for Restaurants During COVID-19.
Resolution
Whereas on June 8, 2020 the Alcohol and Gaming Commission of Ontario (AGCO) permitted new patios or temporary additions to patios to provide more opportunities to local businesses while protecting health and safety, subject to municipal requirements, and provided an extension to these timelines on December 9, 2021; and
Whereas the Council for the Town of Parry Sound passed Resolution 2020-067 to permit temporary restaurant and bar patios and opted not to enforce the Zoning By-law or Site Plan Agreements as it related to parking infractions as a result of these patios until January 1, 2021; and
Whereas Covid-19 will be an issue affecting restaurants for the foreseeable future and the Town wishes to extend the timelines of this Resolution to be in tandem with the AGCO’s extension.
Now Therefore be it Resolved that the Council for the Town of Parry Sound supports an extension until January 1, 2022 to the terms noted in Resolution 2020-067.
Carried

9.2.2 – Consent Application B/45A&B/2020 – Macazer Holding.
Resolution
That Council of the Town of Parry Sound hereby supports Parry Sound Area Planning Board Application Number B45A&B/2020 – Macazer Holding.
Carried

9.3.1 – The 2019-2020 Annual Report.
Resolution
That Council receive the 2019-2020 Annual Report as attached, and direct staff to make copies of it available to the public and circulated to MP Scott Aitchison, MPP Norm Miller, the Downtown Business Association, the Chamber of Commerce and other agencies and organizations as appropriate.
Carried

9.4.1 – Water & Wastewater Rate Study
Sean-Michael Stephen of Watson & Associates Economists addressed Council from a prepared presentation regarding a proposed ten-year sewer and water rate structure to address Council’s previous direction to move to a structure that includes a base charge and consumptive rate that is uniform across all customers. The proposed recommendation includes a differentiated rate based on meter size with no distinction between residential and non-residential customers, and consumptive component based on actual usage for metered customer with no minimum consumption charge. Built into the rate structure are increased annual charges for operating expenditures plus inflation estimated at 2% per year, and capital related expenditure based on the capital funding plan.
Resolution
WHEREAS Council approved a change from the current water and wastewater rate structure to a rate structure with a monthly fixed charge, based on meter size, and a consumptive rate (per gallon/per cubic metre) that is uniform for all customers; and
WHEREAS pricing structure changes were deferred to investigate additional options;
NOW THEREFORE Council hereby approves the posting of the Town of Parry Sound Water and Wastewater Rate Study for public circulation and comment; and
THAT the Water Financial Plan be prepared in the format required under O.Reg. 453/07 and submitted to the Province to maintain the Town’s Municipal Drinking Water Licence; and further
THAT the recommended rates be brought forward for consideration.
Carried

Other Business
9.5.1 – West Parry Sound Recreation & Culture Centre.
Spokesperson: Donald Sanderson, Chair, Wellness Centre & Pool Committee
Wellness Centre & Pool Committee Chair Donald Sanderson introduced himself and consultants present, and then proceeded to give a presentation from a series of slides on the proposed West Parry Sound Area Recreation Centre.
In addition, questions posed were responded to by Mr. Sanderson or other members of the team per the following:
– it is unknown whether funding is jeopardized if a municipality pulls out; the project and funding formula would need to be reworked for approval by remaining municipalities.
– although the objective of the proposal was to develop program for the facility using 5 acres, there is an additional 10 acres available as well as 9 acres owned by the Town abutting the property that could be used for additional programming.
– Soil samples have been taken in the parking lot and play field area, and on the existing developed area, and all is buildable.
– the building can be re-oriented or expanding upon once an architect has been selected to proceed with finalizing siting and design.
– The Municipal Joint Service Agreement requires 100% agreement of members to release a municipality from the Agreement, with the rationale that any municipality on its own deciding to undertake a recreation project of this magnitude would be committed for decades.
– 2% of annual operating budget is put into a reserve fund to address future capital expenditures – an industry standard.
– Terms of Reference for the Joint Municipal Service Board are essentially contained within the Agreement – a broad constitutional document to set up the Board.
– with respect to the receipt by other municipalities of the presentation, the Townships of McDougall and The Archipelago have both passed resolutions endorsing the recommendations; the Municipality of Whitestone received the presentation and will decide at a future meeting, which was their planned approach to the issue.
– the operating agent will be determined by the Joint Municipal Service Board; the hope is that an arrangement can be made with the YMCA.
– The YMCA owns the land and is agreeable to leasing it for a nominal amount per year for 100 years. If as a condition of funding the land must be owned by the grant recipient, the YMCA is agreeable to sell the land for a nominal amount.
– consider changing the word “burden” to something more positive in the Joint Municipal Service Board Agreement vis a bis “municipalities shall share the burden of the annual contribution.”
Mayor McGarvey thanked Chair Sanderson and other presenters.
Resolution 2020 – 147
Be it Resolved that subject to all area municipalities agreeing to participate as outlined in the attached report presented by the Wellness Centre & Pool Committee at the December 15, 2020 Meeting of Council, and subject to ICIP funding approval, The Council for the Corporation of the Town of Parry Sound approves the following recommendations:
1. That the YMCA property, as recommended by CS&P Architects be approved as the site;
2. That CS&P Architects Option A be approved for the purposes of designing and constructing the facility;
3. That the cost sharing formula be approved for the allocation of operating and capital costs;
4. That a Joint Municipal Service Board be used by the municipalities, for the purpose of acting as an agent on behalf of the Municipalities, in the constructing, maintaining, fundraising and operating of the West Parry Sound Area Recreation and Culture Centre; 5. That the Joint Municipal Service Board Agreement be approved, and the Mayor and Clerk be authorized to execute the agreement, substantially in the form attached;
6. That pending approval of the ICIP grant application the Steering Committee be directed to take the necessary steps to create the Joint Municipal Service Board;
7. That the Steering Committee be directed to enter into negotiations with the YMCA for the purposes of operating the facility; and
8. That the Steering Committee be directed to enter into negotiations with the YMCA to secure the approved site.
7-yes; 0-no – Carried Unanimously

9.5.2 – Request for Exemption from Noise Regulations By-law.
Resolution
Whereas Council has received a request per attached Schedule A for exemption from the Noise Regulations By-law 2009-5301; and
Whereas no concerns have been raised by Town staff with respect to the request for exemption, and
Whereas Ontario Regulation 131/20 filed April 7, 2020 and in effect for 18 months from date of filing, denies a municipality the power to prohibit and regulate noise with respect to construction activity in a municipality between the hours of 6 AM and 10 PM
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby grant the applicant all requested exemptions from the Noise Regulations By-law 2009- 5301 per application attached as Schedule A.
Carried

By-laws
10.1.1 – Curbside Collection Contract Extension.
By-law 2020 – 7094
Being a bylaw to authorize the extension of an agreement with Waste Connections of Canada Inc. for curbside waste and recycling collection for two years, ending December 31, 2022.
Passed, Signed & Sealed

10.4.1 – 2021 Interim Tax Levy.
By-law 2020 – 7093
Being a By-Law to provide for an interim tax levy, for the payment of taxes, and for penalty and interest at 1 1/4 percent per month for the 2021 taxation year.
Passed, Signed & Sealed
Direction Approved for Staff Follow-up
That staff be directed to report back on the implications of waiving the 1-1/4% penalty under various options, i.e. over different number of months, etc.
Carried for staff follow-up.

Council Meeting Minutes (Abridged) – December 1, 2020

05 Saturday Dec 2020

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There are a large number of items contained in this week’s Town of Parry Sound council meeting minutes. None are a surprise. It’s worth taking a quick scan of the items to keep yourself up-to-date and avoid any future surprises. I try and limit my comments to the agenda preview except where a new item of interest is introduced. Once Council makes a decision, Resolution or By-law, it will be a challenge to get it amended or reversed. That’s why attention should be paid to the agenda, rather than the minutes. It’s much easier to head off bad ideas than correct them later.

Abridged Minutes

Closed Meeting
i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, (EMS Human Resources issue)
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (EMS Contract)

Disclosure of Pecuniary Interest and the General Nature Thereof
1.4.1 – Cllr. Horne declared Pecuniary Interest on item 9.2.2 – 2021 Land Ambulance Budget as his spouse who is CFO of the West Parry Sound Health Centre is directly involved in the 2021 Land Ambulance 2021 Budget process. During the item, Councillor Horne left the room, did not participate in discussion nor vote on the resolution.

Questions of Staff
3.2.1 – In response to Mayor McGarvey’s inquiry regarding the Christmas and Toy Food Drive, Fire Chief Dave Thompson reported that the Fire Department’s food drive usually conducted door to door, will instead this year be done by soliciting donations at numerous locations in Town this Saturday. The EMS Toy Drive is also being modified this year; donors are encouraged to send cheques to the EMS Base at 99 Bowes Street, or submit e-transfer to e-mail address psemstoydrive@gmail.com
Financial donations are spent locally to purchase toys.

3.2.2 – In response to Councillor McCann’s inquiry regarding a ratepayer’s concern about a notice received regarding parking on the lawn, Mr. Thompson reported that one of the major complaints the By-law Enforcement Department receives deals with clean yards, particularly front yards, and vehicle parking thereon. The zoning by-law governs parking including that of licensed and unlicensed vehicles, recreational vehicles, etc. The By-law Enforcement Department’s approach is to contact people who are mis- parking to educate them on options and opportunities to come into compliance with the By-law. The By-law Enforcement Department enforces both the Property Standards and Clean Yards By-laws as set by Council from both a pro-active and reactive approach. Council can change the by-laws to address different issues if it wishes.

3.2.3 – In response to Councillor Backman’s inquiry on whether there has been an increase in parking violations on properties as a result of the zoning by-law amendment recently passed permitting additional units, Mr. Thompson reported that they have not seen a direct relationship. Generally parking issues are related to funny shaped lots, small driveways, small side yards, etc.

3.2.4 – In response to Councillor Keith’s inquiry regarding the response to snowfall today and the seasonal lights up on Town property, Director of Public Works Mike Kearns confirmed that plowing operations went well in today’s first major snow fall and that it was indeed Town staff who put up lights on the evergreen trees at the Town office and at Market Square Park.

Correspondence
4.1 – Nick Ryeland, Park to Park Trail.
2020 Funding Request
Referred to Director of Financial Services

4.2 – Beth Morton, Clerk-Administrator, Township of Perry.
Opposition to Closure of Drive Test Centre in Sundridge.
Filed

4.3 – Minister Cho, Ministry of Seniors & Accessibility.
Response to request for extension of Website compliance deadline.
Filed

4.4 – Hanif Datoo.
Request for winter maintenance Geewadin Road extension.
Referred to Director of Public Works for research and response

4.5 – Parry Sound Affordable Housing Development Corporation.
Support request for PSAHDC’s outreach to increase affordable housing.
Referred to item 9.3.1

Deputations
5.1 – David Bywater, Benjamin John, Georgian Bay Biosphere.
ICECAP (Integrated Community Energy and Climate Action Plans) Progress Report.
From a prepared power point presentation, Mr. Bywater and Mr. John addressed Council with respect to progress that the ICECAP Regional partnership made in 2020 and plans for 2021, noting the following:
– The partnership is a regional approach with identified current members, potential members and community partners.
– Of the five milestones identified by the Federation of Canadian Municipalities (FCM) Partners for Climate Protection program, the first milestone to establish a baseline greenhouse gas (GHG) emissions inventory and forecast has been completed for both the community and municipal operations.
– highlights of 2020 included launching the “carbon calculator”, conducting webinars, studies, writing articles, and within the community assessment – including recreational vehicle emissions – the first communities in Canada to be including this category which is getting attention from the Federation of Canadian Municipalities (FCM) and federal partners.
– Corporate (i.e. the Corporation of the Town of Parry Sound) baseline GHG emissions data was collected for transportation, buildings, streetlights, solid waste and water & wastewater with three major areas of GHG emissions being buildings, fleet, and water/wastewater infrastructure.
– combined numbers produced a baseline at year 2016 upon which to compare in future; if operations continue “business as usual”, the GHG emissions are anticipated to rise 12% by 2030; financial costs associated can also be expected to rise.
– the next milestone in the ICECAP program includes setting a target reduction rate.
– although a more complex task, similar data analysis was done for the broader community which shows community transportation produces the most GHG emissions, specifically from vehicles on the road, followed by commercial, institutional and residential sectors with values typical of an urban-rural community like Parry Sound.
– Combined numbers for the community also produced a baseline at year 2016, with a business as usual forecast of 11.8% increase in year 2030.
– The proposed 2021 workplan includes three program areas: ICECAP Regional Activities; Milestones 2 & 3 of the Municipalities Partners for Climate Protection Program; and First Nations Climate Action. Milestones 2 and 3 represent a significant body of work in setting corporate and community reduction targets and establishing a climate change action plan.
– In order to undertake the 2021 workplan, $14,500 is requested per municipal member which for Parry Sound represents 13.5% of the 2021 budget, with other funding coming from other ICECAP members, Georgian Bay Biosphere and other funding sources.

5.2 – Nadine Hammond, Curator/Manager, Rob Wood, Board Chair Museum on Tower Hill.
2021 Funding Request and 2020 Annual Report .
Ms. Hammond addressed Council with respect to a review of last year’s operations, including the following:
– March sprinkler system froze and burst causing water damage in the hallway; the company who repaired it also donated materials and services to repair exterior siding, seal off the attic from rodents and replace insulation.
– COVID altered how the public was able to access the museum spaces which reduced revenues from admissions and gift shop sales.
– Over 15 groups to date have experienced a new exhibit – the Adam Brown adventure, sponsored by Team Marshall and Georgian Bay Software – which has received positive feedback.
– Genealogy group continues to meet monthly.
– “Giving Tuesday” today raised $6,000 well in excess of the $1,000 goal with Sobey’s matching donations up to $500.00.
– Next year plans including fixing ageing building, opening new train exhibit, Trappers Cabin, launching a docent program to provide tours of the exhibition and launching new digital content.
Mr. Wood addressed Council commending Ms. Hammond’s work, committing the Board to supporting her work in 2021, and inviting members of Council to experience the Adam Brown Adventure at the Museum.
In response to Council questions about the financial state of the Museum, Ms. Hammond reported that the museum was not able in 2020 to generate the funds it normally does, because of COVID restrictions; museums are typically underfunded federally and provincially; available funding is often specific to programming and the challenge the Museum is facing is to fund basic building maintenance shortfall.
Mayor McGarvey noted that the Museum’s funding request would be part of the Town’s budget process.

Resolutions and Direction to Staff
9.1.1 – Waste Diversion and Transition Legislation Comments.
Resolution
That Council receive the Report attached as Schedule A regarding waste diversion and transition legislation and direct staff to provide comments consistent with the Report, on the proposed legislation as listed in the Environmental Registry as – ERO number 019- 2579 prior to the December 3, 2020 deadline.
Carried

9.2.1 – Building Permit Software.
Resolution
That Council accepts the proposal from Evolta Software Inc. for e-permitting (building permit) software (“Cloudpermit”) and authorizes staff to enter into an e-permit Service Agreement with Evolta Software Inc.
Carried

9.2.2 – 2021 Land Ambulance Budget.
Resolution
That upon the recommendation of the EMS Advisory Committee the 2021 Land Ambulance Operating Budget be approved with a 4.85% levy increase over the 2020 approved budget in a total amount of $9,986,873; and
That a Land Ambulance Capital Budget be approved in the amount of $460,000 to be funded from the EMS Capital Reserve Fund.
Carried

9.2.3 – Sign Variance – 1 Pine Drive – 2020.
Resolution
That Council authorizes and directs the Chief Building Official to issue a permit for 4 signs on the site of 1 Pine Drive pursuant to the variances and permissions attached as Schedule A.
Carried

9.3.1 – Support for Parry Sound Affordable Housing Development Corporation.
Resolution.
Whereas the Parry Sound Affordable Housing Development Corporation has submitted a letter and would appreciate support from the Town of Parry Sound in their efforts to increase the number of affordable housing units serving West Parry Sound; and
Whereas there is an ongoing demand for affordable housing units in Parry Sound and the surrounding area; and
Whereas the Parry Sound Affordable Housing Development Corporation works in partnership with many organizations to increase the number of affordable housing units to serve Parry Sound, and
Whereas the Parry Sound Affordable Housing Development Corporation commits that neither it nor its successor organization(s) will seek an exemption from property taxes under the Assessment Act,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support the Parry Sound Affordable Housing Development Corporation’s efforts in search of opportunities to increase the number of affordable housing units to serve Parry Sound.
Carried

9.3.2 – Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.
Resolution
Whereas Xplornet has requested support from the Town of Parry Sound for their submission to the Province under the Improving Connectivity for Ontario (ICON) program, and
Whereas the past months have demonstrated the importance of connectivity, especially for the more rural areas of Ontario, and
Whereas the post-pandemic recovery offers the opportunity to provide the necessary tools for rural Ontario’s success in the digital economy, including education through virtual learning, eHealth, economic development and by supporting residents working from home, and
Whereas Xplornet’s project will build 2,650 km of new fibre across the province, providing direct fibre connections in the rural areas of Parry Sound, including the connection of 1 new macro tower site and 1 new wireless microsite to fibre in Town,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.
Carried

9.4.1 – Financial Variance Report for Third Quarter of 2020.
Resolution
That Council hereby receives and accepts the variance report for the Third Quarter of 2020 (September 30, 2020); and
That Council hereby approves the expenses for Council members for the period from January 1, 2020 to September 30, 2020.
Carried

9.4.2 – RFP – General Insurance and Risk Management Services.
Resolution
That Council accept and award the proposal for the Corporation’s general insurance and risk management services to BFL Canada, including Wharfingers/Terminal Operators insurance, at the premium cost of $451,169 plus sales tax for the one-year period ending December 15, 2021; and
That staff be authorized to negotiate and award other coverages up to a value of $16,295 plus sales tax.
Carried

By-laws
10.1.1 – Community Sharps Bin – Agreement North Bay-Parry Sound District Health Unit.
By-law 2020 – 7090
Being a By-law to authorize the execution of an agreement with the North Bay-Parry Sound District Health Unit for a Community Sharps Bin Program.
Passed, Signed and Sealed

10.2.1 – Appoint a Chief Building Official and Amend other building official appointments.
By-law 2020 – 7085
Being a By-law to Appoint Mark Vandermeer as Chief Building Official and amend or revoke other related Building Official Appointment By-laws.
Passed, Signed and Sealed
Mayor McGarvey remarked upon just deputized John Este’s coming retirement and welcomed Mark Vandermeer to the role of CBO and employment with the Town.

10.2.2 – EMS Lease of a portion of the Humphrey Fire Hall.
By-law 2020 – 7086
Being a By-law to authorize the execution of an agreement with the Township of Seguin for the lease of a portion of the Humphrey Fire Hall for an EMS Base.
Passed, Signed and Sealed

10.2.3 – Big Sound Marina Breakwater and Dock C contract execution.
By-law 2020 – 7087
Being a bylaw to authorize the execution of a contract with Kropf Industrial Inc for the replacement of the Breakwater and Dock C at the Big Sound Marina.
Passed, Signed and Sealed

10.3.1 – Return of Financial Donation to Phil Morse for Outdoor Rink Project.
By-law 2020 – 7091
Being a By-law to Authorize the Return of a Donation to Phil Morse.
Passed, Signed and Sealed

10.4.1 – Commencement of Fees and Charges for Servicing Dennis & Macklaim Drive.
By-law 2020 – 7088
Being a By-law to impose fees/charges for the recovery of the cost of capital works within portions of Plan M405 (Servicing Dennis and Macklaim Drive).
Passed, Signed and Sealed

10.4.2 – Intermunicipal tax roll agreements with Whitestone, Magnetawan, Strong, and Armour.
By-Law 2020 – 7089
Being a By-law to authorize the execution of four intermunicipal tax roll agreements with: the Corporation of the Municipality of Whitestone; the Corporation of the Township of Magnetawan; the Corporation of the Township of Strong; and the Municipal Corporation of the Township of Armour, for the purposes of adding POA defaulted fines to the tax roll.
Passed, Signed and Sealed

Council Agenda Preview – December 1, 2020

28 Saturday Nov 2020

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There are lots of interesting items on the agenda in terms of topic and the supporting information. Here are a few points that folks might want to follow up on.

4.5 & 9.3.1 – Support for Parry Sound Affordable Housing Development Corporation.
After a series of interactions it seems the Affordable Housing Corporation (PSAHC) has finally accepted the reality that the Town will not support more affordable housing if PSAHC insists on seeking exemptions from property taxation. PSAHC has stated that it, and any successor organizations, will not seek exemptions. It’s worth noting that their taxation rates are still lower than for residential properties.

9.2.2 – 2021 Land Ambulance Budget.
Our neighbouring municipalities will be squawking about the almost 5% increase in EMS costs. Because the expense is based in part on an assessment basis it is one of their highest expenses and one they can’t ‘finesse’.

9.3.2 – Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.
It seems that after being ignored by internet providers we will now have two groups, Xplornet and the Smart Community Network Hub (Vianet), providing additional infrastructure. Does this mean competition or cooperation? This will primarily benefit of our neighbours as the Town already has good, if not exceptional, internet connectivity. (How about fibre on Redwood Drive???)

9.4.1 – Financial Variance Report for Third Quarter of 2020.
There is lots of juicy financial information in this report for those of you who like to understand what things in the Town cost to operate.

9.4.2 – RFP – General Insurance and Risk Management Services.
Insurance costs are going up 30%. This was previously suggested by our current provider. Any ideas on why prices are up this much? COVID-19 doesn’t seem a reasonable culprit.

10.2.1 – Appoint a Chief Building Official and Amend other building official appointments.
John Este is stepping down as CBO. He is pretty much the last of a management team that did a great job for the Town. I wish him the best. He served the Town as a true professional without any ‘attitude’.

Abridged Agenda

Closed Session
i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, (EMS Human Resources issue)
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (EMS Contract)

Correspondence
4.1 – Nick Ryeland, Park to Park Trail
2020 Funding Request.

4.2 – Beth Morton, Clerk-Administrator, Township of Perry
Opposition to Closure of Drive Test Centre in Sundridge.

4.3 – Minister Cho, Ministry of Seniors & Accessibility
Response to request for extension of Website compliance deadline.

4.4 – Hanif Datoo
Request for winter maintenance Geewadin Road extension.

4.5 – Parry Sound Affordable Housing Development Corporation
Support request for PSAHDC’s outreach to increase affordable housing.

Deputations
5.1 – Becky Pollock, Benjamin John, Georgian Bay Biosphere
ICECAP (Integrated Community Energy and Climate Action Plans) Progress Report.

5.2 – Nadine Hammond, Curator/Manager, Museum on Tower Hill
2021 Funding Request and 2020 Annual Report

Resolutions and Direction to Staff
9.1.1 – Waste Diversion and Transition Legislation Comments
Resolution
That Council receive the Report attached as Schedule A and direct staff to provide comments consistent with the Report, on the proposed legislation as listed in the Environmental Registry as – ERO number 019-2579 prior to the December 3, 2020 deadline.

9.2.1 – Building Permit Software
Resolution
That Council accepts the proposal from Evolta Software Inc. for e-permitting (building permit) software (“Cloudpermit”) and authorizes staff to enter into an e-permit Service Agreement with Evolta Software Inc.

9.2.2 – 2021 Land Ambulance Budget
Resolution
That upon the recommendation of the EMS Advisory Committee the 2021 Land Ambulance Operating Budget be approved with a 4.85% levy increase over the 2020 approved budget in a total amount of $9,986,873; and
That a Land Ambulance Capital Budget be approved in the amount of $460,000 to be funded from the EMS Capital Reserve Fund.

9.2.3 – Sign Variance – 1 Pine Drive
Resolution
That Council authorizes and directs the Chief Building Official to issue a permit for 4 signs on the site of 1 Pine Drive pursuant to the variances and permissions attached as Schedule A.

9.3.1 – Support for Parry Sound Affordable Housing Development Corporation
Resolution
Whereas the Parry Sound Affordable Housing Development Corporation has submitted a letter and would appreciate support from the Town of Parry Sound in their efforts to increase the number of affordable housing units serving West Parry Sound;
Whereas there is an ongoing demand for affordable housing units in Parry Sound and the surrounding area; and
Whereas the Parry Sound Affordable Housing Development Corporation works in partnership with many organizations to increase the number of affordable housing units to serve Parry Sound, and
Whereas the Parry Sound Affordable Housing Development Corporation commits that neither it nor its successor organization(s) will seek an exemption from property taxes under the Assessment Act,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support the Parry Sound Affordable Housing Development Corporation’s efforts in search of opportunities to increase the number of affordable housing units to serve Parry Sound.

9.3.2 – Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program
Resolution
Whereas Xplornet has requested support from the Town of Parry Sound for their submission to the Province under the Improving Connectivity for Ontario (ICON) program, and
Whereas the past months have demonstrated the importance of connectivity, especially for the more rural areas of Ontario, and
Whereas the post-pandemic recovery offers the opportunity to provide the necessary tools for rural Ontario’s success in the digital economy, including education through virtual learning, eHealth, economic development and by supporting residents working from home, and
Whereas Xplornet’s project will build 2,650 km of new fibre across the province, providing direct fibre connections in the rural areas of Parry Sound, including the connection of 1 new macro tower site and 1 new wireless microsite to fibre in Town,
Now Therefore the Council of the Corporation of the Town of Parry Sound does hereby support Xplornet’s proposal to the Province under the Improving Connectivity for Ontario (ICON) program.

9.4.1 – Financial Variance Report for Third Quarter of 2020
Resolution
That Council hereby receives and accepts the variance report for the Third Quarter of 2020 (September 30, 2020); and
That Council hereby approves the expenses for Council members for the period from January 1, 2020 to September 30, 2020.

9.4.2 – RFP – General Insurance and Risk Management Services
Resolution
That Council accept and award the proposal for the Corporation’s general insurance and risk management services to BFL Canada, including Wharfingers/Terminal Operators insurance, at the premium cost of $451,169 plus sales tax for the one-year period ending December 15, 2021; and
That staff be authorized to negotiate and award other coverages up to a value of $15,000.

By-laws
10.1.1 – Community Sharps Bin – Agreement North Bay-Parry Sound District Health Unit
By-law 2020 – 7090
Being a By-law to authorize the execution of an agreement with the North Bay-Parry Sound District Health Unit for a Community Sharps Bin Program.

10.2.1 – Appoint a Chief Building Official and Amend other building official appointments
By-law 2020 – 7085
Being a By-law to Appoint Mark Vandermeer as Chief Building Official and amend or revoke other related Building Official Appointment By-laws.

10.2.2 – EMS Lease of a portion of the Humphrey Fire Hall
By-law 2020 – 7086
Being a By-law to authorize the execution of an agreement with the Township of Seguin for the lease of a portion of the Humphrey Fire Hall for an EMS Base.

10.2.3 – Big Sound Marina Breakwater and Dock C contract execution
By-law 2020 – 7087
Being a bylaw to authorize the execution of a contract with Kropf Industrial Inc for the replacement of the Breakwater and Dock C at the Big Sound Marina.

10.3.1 – Return of Financial Donation to Phil Morse for Outdoor Rink Project
By-law 2020 – 7091
Being a By-law to Authorize the Return of a Donation to Phil Morse.

10.4.1 – Commencement of Fees and Charges for Servicing Dennis & Macklaim Drive
By-law 2020 – 7088
Being a By-law to impose fees/charges for the recovery of the cost of capital works within portions of Plan M405 (Servicing Dennis and Macklaim Drive).

10.4.2 – Intermunicipal tax roll agreements with Whitestone, Magnetawan, Strong, and Armour
By-Law 2020 – 7089
Being a By-law to authorize the execution of four intermunicipal tax roll agreements with: the Corporation of the Municipality of Whitestone; the Corporation of the Township of Magnetawan; the Corporation of the Township of Strong; and the Municipal Corporation of the Township of Armour, for the purposes of adding POA defaulted fines to the tax roll.

 

 

Council Meeting Minutes (Abridged) – November 17, 2020

25 Wednesday Nov 2020

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Once again there are no real surprises with the exception perhaps of 7.1.1 which came out of the Closed Session (brief discussion follows). Those of you interested in the activity and plans for the Town of Parry Sound Downtown Business Association will appreciate the summary of their deputation, 5.1.

7.1.1 – Town Position on Parry Sound Public Library Building Ownership.
This is interesting because it suggests the Library Board had requested the Town to take over ownership and responsibility for the Library building. This is very understandable. There are a number of publicly funded services in Town that are only sufficiently resourced to support basic operational functions, not the care and maintenance of the associated building.
We have been reminded of the costs involved with the Town’s decision to spend more than $1 million on each of the Stockey Centre, the Bobby Orr Community Centre, and Big Sound Marina for only necessary infrastructure upgrades and repairs. This is in addition to about $400,000 annually in direct support for each of the Stockey Centre and Bobby Orr Community Centre to cover their losses on operations. In total this adds up to more than a million dollars annually to support these operations without the cost of facility maintenance and upgrades. And now the Town wants to build a new recreation facility, Da Pool, which will most likely add a half million dollars annually in additional operational expenses. And there will be carried expenses related to the construction.
This reminds me of a deadbeat father who supports his current family, is planning for his next family, and tells his ex and her children to support themselves.
Dear Town Leaders – You created it, you support it.

Closed Session
b) personal matters about an identifiable individual, including municipal or local board employees, (staff member performance review).
c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (request for Town to take ownership of a property).
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (claim against Town funds).
n) educating or training council members and no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council, (Site Locations for Parry Sound Area Recreation Centre)

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry regarding the storm this past Sunday, Director of Public Works Mike Kearns reported that there were some issues due to downed trees and power outages, and Lakeland Power changed a pole at the north end of Town due to damage; however given the nature of the strong storm surge, damage was relatively minimal.

3.2.2 – In response to Councillor Keith’s inquiry regarding the status of the installation of the railing on Cascade St. hill east of the tracks, Mr. Kearns reported that this work should be completed soon.

3.2.3 In response to Councillor Borneman’s inquiry on an update on the usage, revenues and costs associated with the reopening of the Bobby Orr Community Centre and the Stockey Centre, Director of Finance Stephanie Phillips said that a report would be forthcoming to the next Council Meeting and that the finances are on track with projections. CAO Clayton Harris also reported that the Senior Leadership Team will be meeting tomorrow to discuss how to respond if the province does issue further lock- down directives.

Correspondence
4.1 – Mackenzie Taylor, Deputy Clerk, Township of Carling.
Carling Township opposition to EMS Surplus Levy

4.2 – Mackenzie Taylor, Deputy Clerk, Township of Carling.
Future Special Meeting to be held to hear recommendations from Wellness Centre & Pool Committee after the grant has been determined.

4.3 – Rita Orr, CEO, Parry Sound Public Library.
Budget request of $211,150.00 for 2021.

4.4 – Parry Sound Affordable Housing Development Corporation.
Copy of letter to Parry Sound District Social Services Administration Board requesting that it continue to pay property taxes for the Housing Dev. Corporation’s properties if MPAC grants a tax exemption; and e-mail to the Town regarding current and proposed initiatives related to a seniors housing complex and purchase of a local motel to provide housing.

(Note – no indication was offered as to the action taken with respect to these Correspondence items.)

Deputations
5.1 – April Denman, Executive Director, Downtown Business Association; Amy Black, Chair Events Committee; Seanan Megyesi, Chair Marketing Committee; and Brenda Ryan, Chair Beautification Committee.
2020 Year in Review
DBA Executive Director April Denman addressed Council noting that this year is the 50th anniversary of Business Improvement Areas (BIAs) – a made in Ontario innovation, with 500 across Canada now, including 300 in Ontario. Ms. Denman expressed appreciation for the working relationship with the Town’s Public Works Director, Parks & Recreation Manager and their teams. The fundraising meter campaign raised $256.78 for each of RISE, The Salvation Army, Hope Pregnancy Centre, and the Mary St. Centre; and the recipients of the next parking meter fundraising campaign will be the Guides, Georgian Jumpers, Aspen Valley Wildlife Sanctuary, and Whispering River Orchestra. Ms. Denman introduced Committee Chairs and each spoke in turn.
Events Committee Chair and co-owner of Pardon My Garden Amy Black reported on two events held this year – Hallowe’en in the Downtown partnering with Parry Sound Public Library; and the Parry Sound Girlfriends weekend extended this year to a week- long event to accommodate spacing out of store visits, with 188 registrants so far, good feedback and a good base from which to build on again for next year.
Marketing Committee Chair and owner of Boston Pizza Seanan Meygesi reported that in light of the COVID pandemic, marketing was adjusted from a focus on events to highlighting local businesses, introducing the hashtag #localfirst and sharing members’ posts to expand local reach. Along with launch of a new website, the DBA created an instagram account making it easier to share news with 480 followers, and restructured twitter. “New Feature Fridays” are running on facebook telling background stories on new business owners and sharing members’ posts, with an increase of 25-30 followers a month since March. Going forward the DBA will work alongside the Events Committee to develop safe social distancing events that will continue to focus on shopping locally.
Chair of the Beautification Committee and owner of FAD Brenda Ryan reported that the Beautification Committee has almost completed its plan, implemented to meet the goal of creating an atmosphere that attracts more people to explore the downtown core. The following points were made by Ms. Ryan:
– The installation of 10 in-ground gardens – the biggest project is now complete. Logging 250 hours this year, 4 volunteers working Saturdays starting at 7 AM clean up the gardens, weed and dead-head. With the garden expansion program that also includes 2 “living room gardens” in the parking lot, the DBA is looking at having a more structured volunteer program assigning volunteers to certain gardens
– Continued with seasonal installation of the black planters in front of businesses.
– Removal of many of the overhanging metal signs, replaced by more quaint wooden carved blade signs projecting from businesses, making a more visually attractive and pedestrian-friendly feel. Businesses that didn’t get them this year are asking for them. 3- 4 signs are still to be installed at the Beatty building once their renovations have been completed.
– Trillium banners added to the collection, with the hope that banners will be installed all the way down Bay Street.
– Sidewalk cafes became more of a reality this year, with hopes that Council will support extending the patio season.
– Installed cigarette butt receptacles with good feedback received on these. – Plan to work over next years with building owners to improve facades.
– When veterans banners come down, Christmas decorations will go up, and a multi- year plan being developed for those.
– Lights installed in Jukes Lane.
– Appreciation extended to Town staff for helping, in particular April McNamara and Mike Kearns, as well as Mayor & Council for their support in transforming the downtown.

Ratification of Matters from Closed Agenda
7.1.1 – Town Position on Parry Sound Public Library Building Ownership.
Resolution
Be it resolved that Council of the Corporation of the Town of Parry Sound does hereby advise the Parry Sound Public Library Board, that the Town does not wish to own the Library Board’s building on Mary Street.
Carried

Resolutions and Direction to Staff
9.1.1 – Letter of support to Ministry of Energy regarding net-metering.
Resolution
That as measure of the Town’s commitment to energy management, grid resilience and moving toward being a net-zero community, Council hereby authorizes the Mayor to sign the attached letter of support to the Ministry of Energy regarding net-metering in the Town of Parry Sound.
Carried

9.2.1 – Respond to Council Direction Regarding Payment of Cash-in-Lieu of Parking
Resolution
That, as a result of staff’s review as documented in the attached report, no changes will be made to the cash-in-lieu of parking policy/By-law.
Carried

By-laws
10.1.1 – Funding Agreement for Installation of Access Controls (Fobbing).
By-law 2020 – 7082
Being a by-law to authorize ratification of the execution of an agreement with PMCN for a Business Technology Improvement Grant for access controls (fobbing).
Passed, Signed & Sealed

10.4.1 – 2020 Debenture Capital Works – Waubeek & Isabella Streets.
By-law 2020 – 7083
Being a By-law to approve the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital works (Isabella and Waubeek Streets) of The Corporation of the Town of Parry Sound (The “Municipality”); and to authorize the entering into of a rate offer letter agreement pursuant to which the municipality will issue debentures to OILC.

Council Agenda Preview – November 17, 2020

13 Friday Nov 2020

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Nothing of note in this week’s Town of Parry Sound council meeting agenda. It’s very short so take a quick look for anything that might be important to you. Item 4.1 is sort of interesting – cheap, cheap, cheap.

Closed Session
b) personal matters about an identifiable individual, including municipal or local board employees, (staff member performance review)
c) a proposed or pending acquisition or disposition of land for municipal or local board purposes, (request for Town to take ownership of a property);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (claim against Town funds);
n) educating or training council members and no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council, (Site Locations for Parry Sound Area Recreation Centre)

Correspondence
4.1 – Mackenzie Taylor, Deputy Clerk, Township of Carling.
Carling Township opposition to EMS Surplus Levy.

4.2 – Mackenzie Taylor, Deputy Clerk, Township of Carling.
Future Special Meeting to be held to hear recommendations from Wellness Centre & Pool Committee after the grant has been determined.

4.3 – Rita Orr, CEO, Parry Sound Public Library.
Budget request of $211,150.00 for 2021.

Deputations
5.1 – April Denham, Executive Director, Downtown Business Association; and Brenda Ryan, Chair Beautification Committee; Amy Black/Karen Hobson, Chair, Events Committee; Seanan Megyesi, Marketing Committee.
2020 Year in Review

Resolutions and Direction to Staff
9.1.1 – Letter of support to Ministry of Energy regarding net-metering.
Resolution
That as measure of the Town’s commitment to energy management, grid resilience and moving toward being a net-zero community, Council hereby authorizes the Mayor to sign the attached letter of support to the Ministry of Energy regarding net-metering in the Town of Parry Sound.

9.2.1 – Respond to Council Direction Regarding Payment of Cash-in-Lieu of Parking.
Resolution
That, as a result of staff’s review as documented in the attached report, no changes will be made to the cash-in-lieu of parking policy/By-law.

By-laws
10.1.1 – Funding Agreement for Installation of Access Controls (Fobbing).
By-law 2020 – 7082
Being a by-law to authorize ratification of the execution of an agreement with PMCN for a Business Technology Improvement Grant for access controls (fobbing)

10.4.1 – 2020 Debenture Capital Works – Waubeek & Isabella Streets.
By-law 2020 – 7083
Being a By-law to approve the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for the long-term financing of certain capital works (Isabella and Waubeek Streets) of The Corporation of the Town of Parry Sound (The “Municipality”); and to authorize the entering into of a rate offer letter agreement pursuant to which the municipality will issue debentures to OILC.

Council Meeting Minutes (Abridged) – October 6, 2020

10 Saturday Oct 2020

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There were no surprises at this past week’s Town of Parry Sound council meeting. The resolutions and by-laws are summarized below.

Closed Session
c) a proposed or pending acquisition or disposition of land by the municipality or local board, (Boundary negotiations);
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Contractor work on Town property);
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (Contractor work on Town property)
k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (Boundary negotiations, Wellness Centre & Pool cost sharing and site selection)

Questions of Staff
3.2.1 – In response to Councillor Keith’s inquiry as to the installation status of the handrail at the hill just below the rail crossing on Cascade Street, Director of Public Works Mike Kearns reported that indeed a railing was to be installed as part of the work on Cascade Street; staff is investigating to have the railing re-installed in a manner that supports pedestrian safety and will remain there during winter operations.

Correspondence
4.1 – Nathan Cato, Canadian Pacific.
CP 2020 Virtual Holiday Train.

4.2 – Danny Whalen, President, Federation of Northern Ontario Municipalities.
Media Release of support for satellite internet access.
Broadband Draft Resolution re Starlight satellite internet access.

4.3 – Graydon Smith, President, AMO.
Receipt of Feedback on AMO OPP Detachment Board Discussion Paper.

4.4 – Honourable Lisa Smith, Ministry of Government & Consumer Services.
Delegation at AMO Conference re: MNRF 7 Bay Street property disposition and subsequent retention of MNRF jobs in area.

4.5 – Downtown Business Association Beautification Committee.
Appreciation for Town Gardens 2020.

4.6 – Town of Amherstburg.
Request for deadline extension for AODA website compliance.

4.7 – Sean Finn, CN.
CN’s 100 Anniversary Celebrations and library donation.

All items of correspondence were filed.

Resolutions and Direction to Staff
9.1.1 – Building Security Access Control System (FOBs).
Resolution
That Council accept the quote from Safe N Sound Locksmithing for the installation of security access controls (Fob system) for the Municipal Office in the amount of $18,290.00.
Carried

9.1.2 – Tender – Snow Removal.
Resolution
That Council accept the tender from Adams Brothers for snow removal on town streets during the 2020 fall & winter season and 2021 winter & spring season, including traffic control and labour costs to clear around infrastructure including tree pits and hydrants, as follows:
– Tandem dump truck: $95.99 per hour o Wheeled loader: $111.81 per hour.
– Blower and control unit: $111.81 per hour.
This tender being the only one received.
Carried

9.1.3 – Bobby Orr Community Centre – Reopening Informational Report.
Resolution
That Council of the Corporation of the Town of Parry Sound receive the report attached as Schedule A on the reopening of the Bobby Orr Community Centre, for informational purposes.
Carried

9.2.1 – EMS Committee Member Appointment.
Resolution
That the Town of Parry Sound Council appoint Councillor Irene Smit representing the municipalities of Nipissing, Powassan and Callander to the Parry Sound EMS Advisory Committee for the remainder of the term of Council.
Carried

9.2.2 – BSM Breakwater and Dock C Replacement.
Resolution
That the Town of Parry Sound accept the bid by Kropf Industrial in the amount of $1,598,718 plus HST for the construction and delivery of a Floating Breakwater and replacement of Dock C per their tender submission; and
That a previously approved budget amount of $1,293,240 from the Big Sound Marina Reserve be used to fund this project; and
That an additional budget of $400,000 towards Dock C, contingency, HST, engineering and other provisional items be approved to be funded temporarily form the Capital Asset Legacy Reserve Fund; and
That the funds temporarily borrowed from the Capital Asset Legacy Reserve Fund be repaid over a 4-year term with interest, equivalent to the Town’s current interest on reserve fund bank accounts over the term, applied to the outstanding amount borrowed; and
That the repayment of the temporary borrowing begin in the 2021 budget year; and
That the total revised budget for this project be $1,693,240 including the Breakwater, provisional items, Dock C, contingency, and engineering costs.
Carried

9.2.3 – COVID 19 Impacts on Fall events.
Resolution
That Council receive the attached report on COVID Impacts on Fall Events for information purposes.
Carried

9.3.1 – Extension of Virtual Council Meetings.
Resolution
Whereas the COVID-19 Economic Recovery Act, 2020, S.O. 2020, c. 18 expanded the opportunity for Municipal Councils, Local Boards and their Committees to meet electronically, and
Whereas in response, Council passed By-law 2020 – 7061 permitting by means of a resolution, certain expanded terms of electronic participation at meetings of Council, Local Boards and its Committees; and
Whereas pursuant to By-law 2020-7061, Council extended by Resolution 2020-082 until October 31st expanded terms of electronic participation at meetings; and
Whereas recent provincial reports identify a current “second wave” of COVID-19 infections “worse than the first”, prompting a return to more stringent public health precautionary measures,
Now Therefore Be It Resolved that Council of the Corporation of the Town of Parry Sound extends until March 31, 2021 the terms of electronic participation at meetings of Council, Local Boards or Committees of either them per the following:
a) electronic participation counts towards quorum;
b) electronic participants are permitted to vote; and
c) electronic participation is permitted in a meeting closed to the public.
Carried

9.3.2 – COVID-19 Municipal Office Response Plan.
Resolution
That Council approves continued implementation of the internal safety protocol set out in the plans attached as Schedules A and B, and continued restriction on public access to the municipal office and Fire Hall until the end of the year 2020, at which time it will be reassessed.
Carried

9.3.3 – Key Performance Objectives in Support of the Strategic Plan.
Resolution
That Council approve the Key Performance Objectives (KPOs) as set out in Schedule A.
Carried

9.3.4 – EDO for the West Parry Sound Economic Development Collaborative (CINNO Funding Program), 3 Year Employment Contract.
Resolution
That on behalf of the Regional Economic Development Collaborative, Council authorizes staff to enter into a 3-year fixed contract for a Regional Economic Development Officer provided that each member municipality agrees to cover their proportionate share of all employment related costs in the form, substantially as set out in this report.
Carried

9.5.1 – AODA Website Compliance Extension Request.
Resolution
Whereas the Town of Amherstburg passed Resolution 20200914-214 per attached Schedule A;
Now therefore be it resolved that the Town of Parry Sound hereby requests that the Province of Ontario extend the compliance deadline stated in Section 14(4) of O.Reg 191/11 under the Accessibility for Ontarians with Disabilities Act to require designated public sector organizations to conform to WCAG 2.0 Level AA, by a minimum of one (1) year to at least January 1, 2022; and further,
That the Town of Parry Sound requests that the Province of Ontario consider providing funding support and training resources to meet these compliance standards.
Carried

By-laws
10.1.1 – Technology Review – Municipal Modernization Program.
By-law 2020 – 7072
Being a bylaw to ratify the execution of a contract with Perry Group Consulting Ltd. to complete a technology review under the Municipal Modernization Program through the Ministry of Municipal Affairs & Housing.
Passed, Signed and Sealed

10.2.1 – Amend Parking and Traffic Control By-law 2019-6912 to prohibit parking on Waubeek Street.
By-law 2020 – 7075
Being a By-law to amend By-law 2019-6912 the Parking and Traffic Control By-law to prohibit parking on Waubeek Street.
Passed, Signed and Sealed

10.3.1 – Integrity Commissioner Appointment.
By-law 2020 – 7073
Being a By-law to authorize the execution of an agreement with Harold Elston for re- appointment to the Office of the Integrity Commissioner.
Passed, Signed and Sealed

10.4.1 – Community Support Accessible Transport Services and Lease Agreement.
By-Law 2020 – 7074
Being a by-law to authorize the execution of an agreement substantially in the form provided as “Appendix A” with The Board of Management for the District of Parry Sound West Home for the Aged for the provision of accessible transportation.
Passed, Signed and Sealed

Council Agenda Preview – October 6, 2020

03 Saturday Oct 2020

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There is lots on the agenda this week. I have highlighted below a few of the more interesting items with a little bit of commentary. Refer to the full list of agenda items that follows and the full agenda, with attachments that are available at the Town’s website.

Closed c) & d) a proposed or pending acquisition or disposition of land by the municipality or local board, (Boundary negotiations).
This is something we haven’t heard anything about for the past year or more. There were discussions perhaps five years ago about the transfer of land to the Town of Parry Sound at the request of certain property owners who wanted to access the Town’s infrastructure. This was turned down by a majority of the landowners in the area, largely of the basis of projected higher taxes. Then about 18 months ago additional overtures were either made or received by the Town. I am not sure if these items are related or it is something altogether different. It’s obvious that the Greater Parry Sound area is attracting new residents and housing is in short supply. They will expect services, even if taxes are higher than the ‘burbs’.

4.4 – Honourable Lisa Smith, Ministry of Government & Consumer Services.
Delegation at AMO Conference re: MNRF 7 Bay Street property disposition and subsequent retention of MNRF jobs in area.
There is little to be read in the letter from the Minister. It seems to be a brush off, but that’s almost always how these discussions start. The Town would like to acquire the property but not lose the associated jobs. A get your cake and eat it too situation?

9.2.2 – BSM Breakwater and Dock C Replacement.
Remember the move the Money Pit about a young couple that buys a house and faces challenges and mostly expenses with the renovations? Well the town has three of them – the Bobby Orr Community Centre, the Stockey Centre and now Big Sound Marina. The property was received at no cost from the Federal Government along with $1.3 million for necessary repairs and upgrades. The Town is now tossing in another half million or so for additional upgrades. It seems that these three money pits are here to serve tourists and the neighbouring communities. Are we, the taxpayers who subsidize these facilities, getting our money’s worth? And there is the possibility of a fourth money pit, a ‘recreation and culture centre’ (aka a pool). Can we really afford all of this without more land to provide additional taxable property income?

9.3.3 – Key Performance Objectives in Support of the Strategic Plan
Resolutions.
I am putting this on my to-do list to review. A quick glance reveals a limited number of objectives with few details. Less is okay if they actually get done and aren’t dragged over from year to year.

10.2.1 – Amend Parking and Traffic Control By-law 2019-6912 to prohibit parking on Waubeek Street.
This is good news. Last week saw a letter and deputation to Council requesting Waubeek on street parking. I drove down Waubeek at night last week and was surprised how relatively narrow the street was. What happens in the winter? Well, Council is being presented with a by law amendment that prohibits parking on Waubeek Street. That seems to be the right things to do.
As an aside – is anyone else surprised with how ‘bumpy’ Waubeek Street is after the rebuild and repaving? There are two issues in my opinion. Didn’t we pay lots to get this work done? Is this type of quality we paid for? The second concerns the durability of the street. A ‘bumpy’ rebuild and paving is more than a bit of a rougher ride, it suggests that the road won’t last as long. Erosion and wear start more easily from bumps and depressions. Ever notice how a pothole grows quickly once it has first formed. The small imperfections in the Waubeek Street job will lead to issues sooner than they should have. Compare this with the repaving done on Highway 400 and the exit ramps to the Town. Smooooth! Very smooth! They don’t want to be doing this any sooner than they need to.

Town of Parry Sound Agenda 2020-10-06

Closed Session
c) a proposed or pending acquisition or disposition of land by the municipality or local board, (Boundary negotiations)
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (Contractor work on Town property);
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, (Contractor work on Town property)
k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, (Boundary negotiations)

Correspondence
4.1 – Nathan Cato, Canadian Pacific.
CP 2020 Virtual Holiday Train

4.2 – Danny Whalen, President, Federation of Northern Ontario Municipalities. Media Release of support for satellite internet access.
Broadband Draft Resolution re. Starlight satellite internet access

4.3 – Graydon Smith, President, AMO.
Receipt of Feedback on AMO OPP Detachment Board Discussion Paper.

4.4 – Honourable Lisa Smith, Ministry of Government & Consumer Services.
Delegation at AMO Conference re: MNRF 7 Bay Street property disposition and subsequent retention of MNRF jobs in area.

4.5 – Downtown Business Association Beautification Committee.
Appreciation for Town Gardens 2020.

4.6 – Town of Amherstburg.
Request for deadline extension for AODA website compliance.

4.7 – Sean Finn, CN.
CN’s 100 Anniversary Celebrations and library donation.

Resolutions and Direction to Staff
9.1.1 – Building Security Access Control System (FOBs)
Resolution
That Council accept the quote from Safe N Sound Locksmithing for the installation of security access controls (Fob system) for the Municipal Office in the amount of $18,290.00.

9.1.2 – Tender – Snow Removal
Resolution
That Council accept the tender from Adams Brothers for snow removal on town streets during the 2020 fall & winter season and 2021 winter & spring season, including traffic control and labour costs to clear around infrastructure including tree pits and hydrants, as follows:
– Tandem dump truck: $95.99 per hour
– Wheeled loader: $111.81 per hour
– Blower and control unit: $111.81 per hour
This tender being the only one received.

9.1.3 – Bobby Orr Community Centre – Reopening Informational Report.
Resolution
That Council of the Corporation of the Town of Parry Sound receive the report attached as Schedule A on the reopening of the Bobby Orr Community Centre, for informational purposes.

9.2.1 – EMS Committee Member Appointment.
Resolution
That the Town of Parry Sound Council appoint Councillor Irene Smit representing the municipalities of Nipissing, Powassan and Callander to the Parry Sound EMS Advisory Committee for the remainder of the term of Council.

9.2.2 – BSM Breakwater and Dock C Replacement.
Resolution
That the Town of Parry Sound accept the bid by Kropf Industrial in the amount of $1,598,718 plus HST for the construction and delivery of a Floating Breakwater and replacement of Dock C per their tender submission; and
That a previously approved budget amount of $1,293,240 from the Big Sound Marina Reserve be used to fund this project; and
That an additional budget of $400,000 towards Dock C, contingency, HST, engineering and other provisional items be approved to be funded temporarily form the Capital Asset Legacy Reserve Fund; and
That the funds temporarily borrowed from the Capital Asset Legacy Reserve Fund be repaid over a 4-year term with interest, equivalent to the Town’s current interest on reserve fund bank accounts over the term, applied to the outstanding amount borrowed; and
That the repayment of the temporary borrowing begin in the 2021 budget year; and
That the total revised budget for this project be $1,693,240 including the Breakwater, provisional items, Dock C, contingency, and engineering costs.

9.2.3 – COVID 19 Impacts on Fall events
Resolution
That Council receive the attached report on COVID Impacts on Fall Events for information purposes.

9.3.1 – Extension of Virtual Council Meetings
Resolution
Whereas the COVID-19 Economic Recovery Act, 2020, S.O. 2020, c. 18 expanded the opportunity for Municipal Councils, Local Boards and their Committees to meet electronically, and
Whereas in response, Council passed By-law 2020 – 7061 permitting by means of a resolution, certain expanded terms of electronic participation at meetings of Council, Local Boards and its Committees; and
Whereas pursuant to By-law 2020-7061, Council extended by Resolution 2020-082 until October 31st expanded terms of electronic participation at meetings; and
Whereas recent provincial reports identify a current “second wave” of COVID-19 infections “worse than the first”, prompting a return to more stringent public health precautionary measures,
Now Therefore Be It Resolved that Council of the Corporation of the Town of Parry Sound extends until March 31, 2021 the terms of electronic participation at meetings of Council, Local Boards or Committees of either them per the following:
a) electronic participation counts towards quorum;
b) electronic participants are permitted to vote; and
c) electronic participation is permitted in a meeting closed to the public.

9.3.2 – COVID-19 Municipal Office Response Plan.
Resolution
That Council approves continued implementation of the internal safety protocol set out in the plans attached as Schedules A and B, and continued restriction on public access to the municipal office and Fire Hall until the end of the year 2020, at which time it will be reassessed.

9.3.3 – Key Performance Objectives in Support of the Strategic Plan
Resolutions.
That Council approve the Key Performance Objectives (KPOs) as set out in Schedule A.

9.3.4 – EDO for the West Parry Sound Economic Development Collaborative (CINNO Funding Program), 3 Year Employment Contract.
Resolution 2020
That on behalf of the Regional Economic Development Collaborative, Council authorizes staff to enter into a 3-year fixed contract for a Regional Economic Development Officer provided that each member municipality agrees to cover their proportionate share of all employment related costs in the form, substantially as set out in this report.

9.5.1 – AODA Website Compliance Extension Request.
Resolution
Whereas the Town of Amherstburg passed Resolution 20200914-214 per attached Schedule A;
Now therefore be it resolved that the Town of Parry Sound hereby requests that the Province of Ontario extend the compliance deadline stated in Section 14(4) of O. Reg 191/11 under the Accessibility for Ontarians with Disabilities Act to require designated public sector organizations to conform to WCAG 2.0 Level AA, by a minimum of one (1) year to at least January 1, 2022; and further,
That the Town of Parry Sound requests that the Province of Ontario consider providing funding support and training resources to meet these compliance standards.

By-laws
10.1.1 – Technology Review – Municipal Modernization Program.
By-law 2020 – 7072
Being a bylaw to ratify the execution of a contract with Perry Group Consulting Ltd. to complete a technology review under the Municipal Modernization Program through the Ministry of Affairs & Housing.

10.2.1 – Amend Parking and Traffic Control By-law 2019-6912 to prohibit parking on Waubeek Street.
By-law 2020 – 7075
Being a By-law to amend By-law 2019-6912 the Parking and Traffic Control By-law to prohibit parking on Waubeek Street.

10.3.1 – Integrity Commissioner Appointment.
By-law 2020 – 7073
Being a By-law to appoint and authorize the execution of an agreement with Harold Elston for Integrity Commissioner Services.

10.4.1 – Community Support Accessible Transport Services and Lease Agreement.
By-Law 2020 – 7074
Being a by-law to authorize the execution of an agreement substantially in the form provided as “Appendix A” with The Board of Management for the District of Parry Sound West Home for the Aged for the provision of accessible transportation.

 

 

Council Meeting Minutes (Abridged) – September 15, 2020

18 Friday Sep 2020

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The minutes are rather long as the presentations from the public meeting and a deputation are summarized. You may wish to take a look at the summaries to get a better sense of the issues being discussed.

As expected, Council passed all of the items presented to them. Key portions of the minutes are presented below.


Disclosure of Pecuniary Interest and the General Nature Thereof
Councillor Horne Declared Pecuniary Interest on items 9.1.1 & 9.1.2, as the property identified on these items is owned by West Parry Sound Health Centre, his spouse is the CFO of the Health Centre and is named on the lease.
Councillor Horne neither participated in discussion nor voted on the matters.

Public Meeting
2.1 – Proposed Zoning By-law Amendment – Z/20/02 – 2 Oastler Park Drive (John Jackson Planner Inc. on behalf of Waltmar Inc.)
Council held a public meeting to consider a proposed Zoning By-law amendment under Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open, Mr. Elgie advised that notice had been given by prepaid first-class mail to the required prescribed agencies and property owners within 120 metres, posted on the property and placed on the Town’s website.
Manager of Planning & Building Services Taylor Elgie advised that the proposed Zoning By-Law amendment would amend the C3(h) and EP zones zone to a C3 zone.
John Jackson responded to the Mayor’s invitation to speak in favour of the proposed Zoning By-law amendment. To recognize future commercial development on the southeast quadrant of Oastler Park Drive & Bowes St. already zoned commercial, this step is to recognize placement of an access road to be placed alongside the access ramp to southbound Hwy 400. This parcel is the last of the 4 corners to be developed. The owner is extremely sensitive to the need to promote a high value project which will be a gateway to the town and will to be undertaken in a manner which is sensitive to environmental conditions. This access road will cross a flooded bay which was historically a pasture which got flooded by a dam which leads to McGown Lake from this tiny lake known as Anderson Lake. The entire lake is currently zoned environmental protection and will remain EP except for this tiny corridor where they propose to access

the 2 parcels on either side of the flooded embayment. The owner to this point has expended significant resources to ensure the required assessments for environmental protection, which will have regard for not only Provincial policy statements, the Town’s official plan, the Endangered Species Act, and the Department of Fisheries and Oceans. And those programs we’re working closely with the planning staff of the Town that are close to being in an implementable stage. We realize there have been submissions, as there tends to be in these kinds of applications, where there are concerns about making sure that proper assessments are being done. It is his intention, together with Mr. Elgie to reach out to the persons and agencies that made submissions be sure that their concerns have been regarded by the many qualified consultants that the owner has retained. We believe this is going to be an important project for the town, it will meet the policies, have regard for any environmental sensitivities, and we would like the town to take this 1st step which will be the beginning of still considerable details to come forward.

Henry Lowry responded to the Mayor’s invitation to speak in opposition of the proposed Zoning By-law amendment. Mr. Lowry sent in a letter objecting to the zoning change. His biggest concern is the environmentally protected portion of this property. The application didn’t make clear that it was just a road across the environmental area. Also, of concern is the land to the east of the environment land which is a very small remnant piece of the property and he questions its commercial value at all. To go in and destroy the natural environment he thinks will do great harm to the entry to the Town as well as well as the views from his property across the street. The real commercial property is the portion along Oastler Park Drive and he finds it questionable why this little eastern piece is even being considered. He stands by his submission as sent in.

Mr. Elgie advised that he had received the following 5 letters of opposition with regards to this matter.
– From Eric Thompson, a property owner on McGown Lake wrote in opposition. Seguin recently dealt with a request to rezone to a commercial use, and they put in place a vegetative buffer to ensure clean waters. He notes that McGown Lake is at risk of sodium contamination due to the highway, he hopes that Parry Sound will also require a buffer. He feels that this is the only area of the lake to filter road salt and other chemicals.
– From Henry Lowry, letter of opposition. Mr. Lowry spoke to his reasons for objection during the livestreaming of the meeting.
– From Paul McGown, letter of opposition with several concerns: if lake infilled where would water runoff to, what are the impacts to McGown Lake, last time lake impacted by highway an algae bloom occurred, where will runoff from development be directed, will municipal sewage be supplied to the property, McGown Lake is at capacity, Blandings turtles have been noted in the area and not accounted for.
– Scott McGown letter of opposition: questioning if the intended purpose of the property has been described and requesting to be notified of decisions.

– Township of Seguin letter of opposition: application is premature without further study, lands form part of a much larger watershed and are concerned that no studies have been submitted which examine the hydrological impacts of this development and request that this request be deferred. They request a copy of any submitted studies which have been supplied to them.

Questions of Staff
3.2.1 – Mayor McGarvey asked Mr. Kearns what the town is doing for Rail Safety Week. Mr. Kearns advised that initial discussions concerning Operation Lifesaver have been undertaken and also going to be participating in their LookListenLive.ca initiative which adds signage at crossings. This information has been shared with the area schools via contact with the principals. The information will be shared on our website & social media next week.
3.2.2 – Councillor McCann inquired of Mr. Kearns if, with home schooling and students learning on-line, if they also have the ability to connect to these initiatives. Mr. Kearns will investigate and advised that it will be on our website and social media and hoped that the media will also assist with sharing the information.
3.2.3 – Councillor Backman asked Mr. Harris for an update on the Strategic Plan. Mr. Harris advised that the plan is available digitally and by hardcopy if requested. Staff are working on their KPO’s (Key Performance Objectives) with some delays due to covid-19 issues and other matters arising. He expects a report to come forward either at the next meeting or at the October 20th meeting.
3.2.4 – Councillor Backman asked Mr. Harris about the Regional Economic Development Initiative. Mr. Harris responded that when Mr. Barns resigned in March this also was the end of the 3-year term for funding. A further funding grant was applied for and which has been successfully approved. The EDO recruitment process has been underway with a final interview taking place last week. In the meantime, Vladimir Shehovtsov, the Town’s EDO has been responding to inquires as they come in. Additionally, he has been reaching out to area businesses to see how covid has affected them and what role the Town and the Collaborative may play to assist them.
3.2.5 – Councillor Borneman asked Mr. Pengra about the activity by Speedier staff at the transfer station grounds. The Speedier project is moving forward with the solar field, all piles are in, waiting for concrete to set after which the racking and panels can be installed. The Speedier components can then be installed.

Correspondence
4.1. – Lori West, Clerk, Municipality of McDougall.
4.1a – Support of Lake of Bay’s resolution and support in principle for Muskoka Parry Sound Riding Cooperative Broadband Initiative.
Filed
4.1b – Support of Whitestone’ Resolution requesting federal funding of broadband internet.
Filed
4.1c – Support of Archipelago’s Resolution requesting provincial funding of WPSHC recognizing population.
Filed

4.2 – April Denman, Executive Administrator, Downtown Business Association.
4.2a – DBA resignations
4.2b – September 9 Board Minutes appointing Doug Wilton.
Agenda item 8.1

4.3 Waste Reduction Week in Canada.
Request to proclaim October 19-25 Waste Reduction Week in Canada.
Agenda item 9.5.1

4.4 – Lee-Ann Turner.
Requesting On-Street parking on Waubeek Street.
4.4a – supplementary email of September 13, 2020 with a copy of this evening’s deputation.
Copied to Director of Public Works

Deputations
5.1 – Lee-Ann Turner.
Requesting On-Street parking on Waubeek Street.
A copy of Ms. Turner’s deputation is attached and available on the website as a presentation.
Ms. Turner is requesting a return of parking to Waubeek St. which she understands has a 50+ year history of allowing on street parking on the side the sidewalk is on. This was disallowed due to road improvements. The absence of a bike lane, removal of parking, a very smooth straightaway and continued pedestrian activity supposes an increase in risk. A bike lane was not created; waterfront trail is bike accessible and noted in the master plan but she feels it would have been appropriate to have a secondary bike lane.
Two crosswalks were created based on complaints and concerns which was admirable. No pedestrians have been hit on Waubeek St. the cost for 1 crosswalk was $30,000.00.
The straightway creates increased speeds, especially at night when traffic is light. In 2019 a request was made to decrease the speed to 40 kph, which I disagreed with as I feel the 50 kph speed limit is appropriate but vehicles need to follow the speed limit.
Vehicles continue to exceed the posted limits. The smooth road is enticing drivers to higher speeds which increases risk to pedestrians.
Parking on the sidewalk side slows traffic and naturally provides a safety barrier for pedestrians. Parking increases risk for cyclists whereas bike lanes reduce their risk.
No parking signs have been installed on the asphalt median as opposed to on the grass, which was a surprise to her due to the risk of impalement, which she understood fencing and signage is usually placed so far away from the edge of a curb.
The crosswalk at Belvedere meets the criteria of the accessibility plan of 2013 and I have no comment on crosswalk # 3. The comment made is in relation to the sidewalk on Waubeek St which is now only separated from vehicles by a curb and asphalt boulevard, the greater speeds of vehicles creates a greater danger for those using the sidewalk.
Within the Trail master plan it recommends priority area for sidewalks, including routes to schools and along busy roads, signage and other measures to promote safe use, bike lanes and trails on main arterial & collector roads, and looping of the waterfront trail. Notes from the trails master plan: The importance of good design applies also to the improvement and retrofit of existing facilities. Pedestrians want areas that are safe, attractive, convenient and easy to use. She maintains that the design did discourage pedestrians and that it is an unintended consequence.
The sidewalk design installed was alternative # 3 which was the least preferred method and it increases the risk to pedestrians as it removes the buffer. Parking will assist in making pedestrians feel safer with a buffer in place. Landscaping has not been completed which would act as a buffer and is within the plan.

Consent Agenda
8.1 – DBA Resignations and Appointment.
Resolution
That upon notice and recommendation of the Parry Sound Downtown Business Association (DBA), Council of the Town of Parry Sound accepts the resignations of Tanis Mack and Sue Sullivan, and makes the appointment of Doug Wilton to the Parry Sound DBA; and
That the DBA Board appointing resolution 2019-012 be so amended.
Carried

Resolutions and Direction to Staff
9.1.1 – Sign By-law Variance Application – 97 Bowes Pylon.
Resolution
That Council authorizes and directs the Chief Building Official to issue a permit for revision to the Pylon Sign at 97 Bowes Street according to the terms and conditions attached as Schedule A; and
That if the applicant does not agree to the terms and conditions attached as Schedule A, that the request for a variance is effectively denied.
Carried

9.1.2 – Sign By-law Variance Application – 97 Bowes Read-o-Graph.
Resolution
That Council authorizes the Chief Building Official to issue a permit for a Read-O-Graph sign at 97 Bowes Streets according to the terms and conditions attached as Schedule A; and
That if the applicant does not agree to the terms and conditions attached as Schedule A, that the request for a variance is effectively denied.
Carried

9.2.1 – Charles W. Stockey Centre for the Performing Arts Performance Hall Reopening Plan.
Resolution
That Council of the Town of Parry Sound accepts the Reopening Plan of the Stockey Centre Performance Hall per the Reopening Plan attached as Schedule A.
Carried

9.5.1 Waste Reduction Week.
Resolution
Council of the Town of Parry Sound does hereby proclaim October 19-25, 2020 as Waste Reduction Week in Canada, and commits to the following:
a) We commit to waste reduction, resource conservation, and community education for sustainable living.
b) We recognize that losing waste to disposal and as litter are local and global threats to the environment.
c) We will take action to reduce our waste and support the circular economy.
Carried

By-laws
10.1.1 – Site Plan Application S20/01 – 20 Salt Dock Road/Lighthouse (1793951 Ontario Inc.).
By-Law 2020 – 7069
Being a By-law to authorize a Site Plan Agreement S201/01 with 1793951 Ontario Inc. (20 Salt Dock Road/The Lighthouse)
Passed, Signed & Sealed.

10.1.2 Big Sound Marina Agreement One Year Extension with Massasauga Management Co.
By-law 2020 – 7070
Being a bylaw to amend the agreement with Massasauga Management Co. Inc. for operation of Big Sound Marina and the Town Dock and supersede amending By-law 2019-6854.
Passed, Signed & Sealed.

Council Meeting Minutes (Abridged) – July 21, 2020

26 Sunday Jul 2020

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There are no surprises in the minutes of the July 21st meeting of the Town of Parry Sound Council. See the related Agenda Preview post for details and my comments on the various items.

Presentations
None

Questions of Staff
3.2.1 – In response to Councillor McCann’s inquiry regarding construction at the corner of Seguin, Bowes and Great North Roads, Director of Public Works Mike Kearns reported that Lakeland Power is in the process of running infrastructure underground using directional boring.

3.2.2 – In response to Councillor Borneman’s inquiry as to what is happening to the provincial government building on Bay Street with the new OPP station moving quickly to completion, CAO Clayton Harris reported that the Town has received no update and no timeline from the Ministry of Natural Resources & Forestry to determine where they would like to relocate. Mr. Harris also noted that facility analysis is or has been done with other locations, raising concern about the possibility of MNRF moving out of the area. The Town has a delegation request at the AMO virtual conference with one of the items being a reminder to the Minister that the Town is interested in the property and would like to see jobs retained in community.

3.2.3 – In response to Councillor Keith’s inquiry regarding pavement cuts at Waubuno Road near Waubeek and Waubeek Street near Church, Mr. Kearns reported that these cuts are in anticipation of re-paving which should have been completed by end of workday today.

3.2.4 – In response to Councillor McCann’s inquiry regarding the timeline for completion of removal of demolition rubble from the former St. Joseph’s Hospital, Mr. Harris said that he would ask the Chief Building Official what the demolition plan was submitted by the contractor and report back to Council. Mayor McGarvey reported that the contractor seems to be separating material into different piles for reclamation. With respect to the chimney, Manager of Building and Planning Services Taylor Elgie reported that the plan does not include demolition of the chimney which is a habitat for the endangered chimney swift. Mr. Harris reported that the contractor indicated he convinced the owner to save the chimney as it was unnecessary to demolish it, it was in stable condition, at the edge of the property and may be an interesting feature in a new development.

Correspondence
Note: Only an action for item 4.8 was noted for the various correspondence items. Refer to the Agenda Preview for details on the various items.

4.1 – Jenn Montreuil, Deputy City Clerk, City of North Bay. Copy of letter to the Prime Minister re: support for FCM’s request of the Federal Government to support communities with a minimum $10 billion funding for emergency operational support.

4.2 – Township of The Archipelago. Request for increased provincial funding for the West Parry Sound Health Centre that takes into account seasonal residency.

4.3 – Township of The Archipelago. Copy of letter written to the President and CEO of LCBO regarding concerns with the potential closure of LCBO convenience outlets at Woods Bay and San Souci.

4.4 – Township of The Archipelago. Resolution expressing hope that the COVID-19 pandemic can be controlled to the point where international borders can be safely re-opened such that international and American property owners can access their properties.

4.5 – Township of The Archipelago. Support for the Town of Parry Sound and the Health Unit’s initiatives mandating face coverings.
4.6 – Andrea McIntyre. Concerns with the mandating of face coverings.

4.7 – Municipality of Whitestone. Copy of request to provincial government to financially support rural broadband internet.

4.8 – Gail McEwen, Almonte Street. Concern over a property matter between neighbours which has been referred to the Director of Public Works and the By-law Enforcement Officer.

4.9 – Jeremy McDonald, A-Staff Sergeant, Detachment Commander, WPS OPP. OPP 2020 Quarter 2 Report.

Deputations
None

Resolutions and Direction to Staff
9.1.1 – Consent Application B/16/20(PS) – PS Mall Inc. – 70 Joseph Street.
Resolution
That Consent Application No. B16/2020(TPS) – Parry Sound Mall Inc. (70 Joseph Street), be supported, subject to the following conditions:
1. any necessary amendment/variance to the Zoning By-law be completed to ensure that resultant lots would meet the requirements of the zoning by-law, which includes setbacks and compliance with Section 4.9 (e) of By-law 2004-4653;
the payment of cash in lieu of parkland dedication fees for the newly created lot;
any easements be deeded between the retained and severed lots for access to utilities and vehicular traffic – a blanket easement may be required for reciprocal parking rights.
4. that the applicant obtain compliance with the Ontario Building Code as it relates to the lot line dividing the structure (ex – construct a firewall); and
5. that separate water/sewer services be provided to each of the retained and severed lands.
Carried

9.1.2 – Consent Application B/17/20(TPS) – Gomez – 10 Edward Street.
Resolution
That Consent Application No. B/17/2020(TPS) – Gomez – 10 Edward Street, be supported, subject to the following conditions:
the payment of cash in lieu of parkland dedication fees for the newly created lot; and
that the applicant be advised that separate water/sewer services are to be provided to each of the retained and severed lands.
Carried

9.2.1 – Flag Policy.
Resolution
That the Flag Policy attached as Schedule A be hereby approved, effective immediately.
Carried

9.2.2 – Donation to the Heath Centre in Recognition of the face masks they provided to the Town.
Resolution
Whereas many of the West Parry Sound Health Centre’s (Health Centre) fund raising efforts have been cancelled or postponed due to Covid-19;
Whereas the need for fund raising continues;
Whereas the Health Centre, with the assistance of the hospital auxiliary volunteers began making and distributing masks throughout the community;
Whereas the Health Centre has provided over 150 masks to the Town.
NOWTHEREFORE BE IT RESOLVED THAT the Town of Parry Sound thanks the Health Centre for this initiative in support of the community;
AND THAT the Town donate $500.00 to the West Parry Sound Health Centre Foundation under the mask program.
The following amendment was proposed:
That the donation be increased to $1,000.
Amendment Carried
The amended resolution was voted on
Carried as amended

9.2.3 – COVID-19 Emergency Support Fund for Heritage Organizations – Museums Assistance Program.
Resolution
THAT Council authorizes that application be made to the COVID-19 Emergency Support Fund for Heritage Organizations – Museums Assistance Program for the Bobby Orr Hall of Fame and THAT Clayton Harris be confirmed as the person with signing authority.
Carried

9.3.1 – 2019 Audited Financial Statements
Resolution
That Council for the Town of Parry Sound does hereby approve the Draft Consolidated Financial Statements for the year ended December 31, 2019 in Schedule “A” as attached; and
That the 2019 Draft Financial Statements for the Provincial Offences Act in Schedule “B” be approved as attached; and
That the 2019 Draft Financial Statements for Administration of Land Ambulance Services in Schedule “C” be approved as attached.
Carried

9.3.2 – Development Charge Background Study for the Town of Parry Sound.
Resolution
That Council approves undertaking a Development Charge Background Study using Watson & Associates Economists Ltd. (Watson) at the estimated cost of $39,570, excluding HST.
Carried

9.4.1 – Transport Canada Rail Safety Improvement Program.
Resolution.
That Council direct staff to complete an online application form for the Transport Canada Rail Safety Improvement Program (RSIP) to explore funding opportunities related to the double rail crossing at Isabella St.
Carried

By-laws
10.1.1 – Subdivision Amending Agreement – W.E.H. Developments Limited.
By-Law 2020 – 7059
Being a By-law to authorize a Subdivision Amending Agreement regarding phasing with W.E.H. Developments Limited (Hall/Thunder Creek).
Passed, Signed & Sealed

10.1.2 – Zoning By-law Amendment – Z/20/03 – 9 Church Street (Matt Ryan for Oleg Gromov).
By-Law 2020 – 7060
Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for 9 Church Street (Matt Ryan for Oleg Gromov)
Passed, Signed & Sealed 10.2 CAO’s Office/Administration

10.2.1 – Council Procedure By-law Amendment to permit expanded Electronic Participation at Meetings.
By-law 2020 – 7061
Being a By-law to govern and regulate the proceedings of Council of The Corporation of the Town of Parry Sound, and its Boards and Committees where applicable.
Passed, Signed & Sealed
Resolution
Whereas the Province of Ontario’s Declared State of Emergency is scheduled to end on July 22nd, 2020; and
Whereas COVID-19 continues to exist as a declared world-wide pandemic; and
Whereas Bill 197, the COVID-19 Economic Recovery Act, 2020 which if passed into law, will expand the opportunity for municipal Councils, Local Boards and their Committees to meet electronically; and
Whereas in anticipation of Bill 197 passing, Council has passed By-law 2020 – 7061, permitting by means of a resolution, certain expanded terms of electronic participation at meetings of Council, Local Boards and its Committees;
Now Therefore Be It Resolved that Council of the Corporation of the Town of Parry Sound extends until October 31st, 2020 the terms of electronic participation at meetings of Council, Local Boards or Committees of either them per the following:
a) electronic participation counts towards quorum;
b) electronic participants are permitted to vote; and
c) electronic participation is permitted in a meeting closed to the public.
Carried

10.4.1 – Recycling of Consumer-Type Batteries Agreement.
By-law 2020 – 7062
Being a By-law to authorise the execution of an agreement with Call2Recycle for the management of used Consumer-Type Portable Battery Recycling
Passed, Signed & Sealed

 

Council Meeting Minutes (Abridged) – July 7, 2020

09 Thursday Jul 2020

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The minutes are out early this week. No surprises.

Once again Council has decided to play public health expert and disagree with the district public health experts. The last time was when they rejected the recommendation to keep fluoridating the water. Council’s medical related decisions decisions it seems are largely based on political considerations. They respond to folks who complain and who might hold a grudge come next election.

1.1 Additions to Agenda/Notice of Motion
1.1.1 – Councillor McCann provided notice that he would be making a motion to postpone the resolution under item 9.5.2 and would be offering his reasons when the item comes up on the agenda.

Disclosure of Pecuniary Interest and the General Nature Thereof
1.4.1 – Councillor Backman Declared Pecuniary Interest on item 9.5.1 regarding oversight of Northern OPP detachments. Councillor Backman left the meeting for the item, did not participate in discussion, nor vote on the item.

Questions of Staff
3.2.1 – In response to Councillor McCann’s inquiry regarding money made available by the province for municipalities to apply to additional disinfecting costs related to public transit; Director of Finance Stephanie Phillips reported that $2,855 was being allocated for the Town and she would contact Community Support Services (CSS) as Councillor McCann suggested to determine if they met the criteria for receipt of the money and would thenceforth bring this information back to Council under a resolution to allocate the money for CSS.

3.2.2 – In response to Councillor McCann’s inquiry regarding parking to the left of Salt Dock boat launch, Director of Development & Protective Services Dave Thompson reported that there is indeed illegal parking occurring on this old road-bed, and by-law enforcement staff are working on strategies to deter parking in this area and redirect it to other parking areas either above the Fitness Trail entrance or on the Salt Dock,

3.2.3 – In response to Councillor Keith’s inquiry regarding the appropriate time to put out garbage for pick-up, Director of Public Works Mike Kearns reported that garbage should be put out between 6:00 and 7:00 A.M. (later then 7:00 A.M. permitted in the downtown area) on the day of collection, and no earlier. If garbage is put out earlier than that, it must be in a secure container to prevent animals from getting into it. Staff have recently completed a new infographic to explain curbside pick-up.
With respect to recycling, Mr. Kearns reported that there are two recycling streams: fiber and containers (glass, cans, plastic), and that although not preferred, recycling can be put in clear plastic or coloured translucent bags; the most important issue being that it is readily observable to the collection staff that the items are recyclable and not garbage to avoid cross contamination of recyclables.

3.2.4 – In response to Councillor Backman’s inquiry regarding railway company funding available for rail safety, Mr. Kearns reported that the funding available is for grade crossing safety improvements typically viewed by rail companies as increasing rail safety, not road safety at the crossings. This has resulted in companies looking at actually removing road crossings. Mr. Kearns concluded by noting that the Town continues to work with the rail companies on rail safety.

Correspondence
4.1 – Diane Gould-Brown, City Clerk, City of Sarnia.
Resolution of recommended improvements to Long Term Care Homes.
See item 9.5.2 on the agenda.

4.2 – Maryann Weaver, Clerk, Township of the Archipelago.
Resolution of recommended actions to improve rural internet connectivity.
Filed

4.3 – Lori West, Municipality of McDougall
DSSABs not the best solution for oversight of Northern OPP Detachments.
See item 9.5.1 on the agenda
4.4. Maryann Weaver, Clerk, Township of the Archipelago.
DSSABs not the best solution for oversight of Northern OPP Detachments.
See item 9.5.1 on the agenda.

4.5 – Dr. Wil Smith, President of Medical Staff, WPSHC.
Support for making mandatory the wearing of masks.

4.6 – Donald Sanderson, Chief Executive Officer.
Support for making mandatory the wearing of masks.

4.7 – Ken & Gail McEwen.
Support for making mandatory the wearing of masks

4.8 – Joanne Demick, Executive Director, Parry Sound Community Living.
Copy of letter to MPP Norm Miller re: Support for making mandatory the wearing of masks.

Correspondence 4.5 to 4.8 – see item 9.2.1 on the agenda.

4.9 – John Jackson, Planner.
Comments regarding proposed Best Western hotel site plan approval and related development charges per item 10.1.2 and 10.1.3 on agenda.

Deputations
5.1 – John Jackson addressed Council in addition to the e-mail correspondence he sent (Item 4.9) with respect to the proposed Best Western hotel site plan and related development charges. Mr. Jackson expressed support for the Town’s planning staff report recommending site plan approval. Regarding a cost issue that has emerged with respect to sanitary collection and the Town’s request for $75,000, Mr. Jackson responded that the project proponents are countering with $50,000. Mr. Jackson suggested that the problem is a matter of peak flows mostly in the spring because of older infrastructure, and that the proposed development increases the flow by an equivalent of 15 homes, which Mr. Jackson suggested was not significant.

Resolutions and Direction to Staff

9.2.1 – Request NBPSDHU Issue Recommendation vis-à-vis Wearing Masks.
Resolution
WHEREAS COVID-19 and the risk of spreading the virus is still present in our community;
WHEREAS we rely on public health professionals for recommendations on ways to prevent the spread of the virus;
WHEREAS Public Health Units have the authority to impose restrictions;
WHEREAS some Public Health Units in Ontario such as Wellington-Dufferin-Guelph have issued an Order requiring individuals entering commercial establishments and public spaces, noting appropriate exceptions, to wear a mask or face covering.
NOW THEREFORE BE IT RESOLVED THAT the North Bay/Parry Sound District Health Unit be requested to provide their recommendation with respect to issuing an Order to require individuals entering commercial establishments to wear a mask or face covering, noting appropriate exceptions within the area served by the Health Unit;
AND THAT this Resolution be forwarded to all municipalities in West Parry Sound and MPP Norm Miller.
(The following motion to amend the resolution was made)
That the phrase: “That the Town of Parry Sound recommends that the North Bay/Parry Sound District Health Unit issue an Order requiring” replace the phrase: “That the North Bay/Parry Sound District Health Unit be requested to provide their recommendation with respect to issuing an Order to require”
Amendment carried
Carried as amended
A friendly amendment to the amended resolution was made to include circulation of the resolution to the Premier of Ontario and the Minister of Health.
(The following Direction was proposed)
Direction for staff follow-up
That the Town requests a positive response to this resolution by July 10th, or that by July 13th a by-law will be drafted to make the wearing of mask mandatory in the Town of Parry Sound.
Carried

9.2.2 – 2019 Integrity Commissioner Report.
Resolution
That Council receive the 2019 Integrity Commissioner Report as attached.
Carried

9.2.3 – West Parry Sound Area Recreation and Culture Centre Update (formerly Wellness Centre & Pool).
Resolution
That the report attached as Schedule A and confidential attachment regarding an update on the West Parry Sound Area Recreation and Culture Centre and the ICIP grant application be received for information purposes.
Carried

9.3.1 – Reserve and Reserve Fund Annual Report; 2019 Surplus allocation.
Resolution
That Council receives the 2019 Reserve and Reserve Fund Annual Report attached as Schedule A, in compliance with the Town’s Reserve and Reserve Fund Policy; and
Further that Council hereby approves the allocation of the surplus in Schedule B.
Carried

9.5.1 – OPP Detachment Boards.
Resolution
WHEREAS Council for the Corporation of the Town of Parry Sound received resolutions from the Municipality of McDougall and the Township of the Archipelago regarding oversight boards for OPP Detachments, and
WHEREAS correspondence dated May 14, 2020 from The Federation of Northern Ontario Municipalities (FONOM) regarding issues discussed at their May 13th, 2020 virtual meeting brought attention to the Association of Municipalities of Ontario’s (AMO’s) Discussion Paper “New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance”;
AND WHEREAS AMO’s discussion paper proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards;
AND WHEREAS the FONOM Board has identified several issues with DSSAB Boards replacing the current Detachment Boards, and recognizes that Community Policing is distinctive to each Municipality;
THEREFORE BE IT RESOLVED THAT the Council for the Corporation of the Town of Parry Sound is in agreement with the opinion of FONOM, and supports the resolutions of the Municipality of McDougall and the Township of the Archipelago, that the current DSSABs would not be the best solution for overseeing the Northern OPP Detachments;
BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to FONOM and its member municipalities, AMO, the Honourable Sylvia Jones, Solicitor General, and Norm Miller, MPP for Parry Sound-Muskoka.
Carried

9.5.2 – Increased Funding Request to support more Full-time Staff for Long Term Care.
Resolution
WHEREAS the Corporation of the City of Sarnia has requested support from all Ontario municipalities for a resolution adopted by its Council on June 22, 2020 that urges Premier Ford to increase hours for all part-time and casual labour in Long-Term Care facilities and to increase inspections of private Long-Term Care facilities in order to end the neglect and unacceptable conditions being experienced in Long-Term Care facilities by vulnerable seniors;
AND Whereas the Town of Parry Sound Council deems it appropriate to support the spirit of the resolution while redirecting the motion due to the following issues:
– the precarious employment often experienced by part-time and casual workers resulting in diminished availability of such workers when better employment opportunities open up, in turn resulting in diminished continuity of care to individual residents;
– neglect and unacceptable conditions in Long-Term Care facilities are deemed to be the result of lack of labour;
– the existing strong regulations in Long-Term Care service should be sufficient for proper enforcement of the Long-Term Care Act;
Now Therefore be it resolved that the Corporation of the Town of Parry Sound Council requests that the Province increase funding to Long-Term Care facilities specifically to hire sufficient full-time, skilled labour to meet and exceed the provincial standards of care, as dictated by the Ministry of Long Term Care;
AND FURTHER that this resolution be sent to the Honourable Merrilee Fullerton, Minister of Long-Term Care, The Honourable Doug Ford, Premier of Ontario, Mr. Norm Miller, MPP, Parry Sound – Muskoka, the Association of Municipalities of Ontario (AMO) and the City of Sarnia City Clerk’s Office.
The following motion to postpone was made.
Moved
That the motion be postponed until the September 1st Council meeting for more formal support from Belvedere Board, and perhaps other municipalities.
Carried to Postpone

By-laws
10.1.1 – Fleck Street Service Manager Housing Facility Agreement – Amendment.
By-law 2020 – 7052
Being a By-law to Amend a Service Manager Housing Facility Agreement with the District of Parry Sound Social Services Administration Board, and Karasmanis (2757896 Ontario Ltd.).
Passed, Signed & Sealed

10.1.2 – Development Charges Deferral Agreement – Maruti Parry Sound lnc.
By-Law 2020 – 7055
Being a By-law to authorize a Development Charges Deferral Agreement with Maruti Parry Sound lnc. (Best Western).
Read a First, Second & Third Time
(The following amendments were proposed)
That the Development Charges be reduced to $50,000 from $75,000
Amendment Carried
That the pay back period of the $50,000 Development Charges be 2 years from date of occupancy.
Amendment Carried
The by-law as amended was Passed, Signed and Sealed
Mayor McGarvey reported that legislation regarding development charges (DCs) and community benefit charges would likely be finalized soon, and that the Town should then proceed with its budgeted DC study that had been postponed until the legislation was finalized. Council members expressed agreement to this.

10.1.3 – Site Plan Application S19/08 – Pine Drive (Maruti Parry Sound lnc.).
By-Law 2020 – 7053
Being a By-law to authorize a Site Plan Agreement S19/08 with Maruti Parry Sound lnc./Best Western (Pine Drive).
Passed, Signed & Sealed

10.1.4 – Rezoning Application – Z/20/03 – Best Western Plus (Pine Drive) – Lifting of “h” Symbol.
By-Law 2020 – 7054
Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law) as amended to remove a holding provision (Maruti Parry Sound Inc./Best Western Plus, Pine Drive).
Passed, Signed & Sealed